Official UK procurement notice
Surrey and Borders Partnership NHS Trust - Hard Facilities Management (FM)
Authority: Surrey and Borders Partnership NHS Foundation Trust (Central government)
What is being bought
Published requirement descriptionSurrey and Borders Partnership NHS Foundation Trust (“the Trust”) awarded a contract to Bouygues E&S FM UK Ltd (“Bouygues”) in 2016 following a procurement for waste management services. The procurement was advertised in the OJEU Contract Notice 2015/S 140-258496. The contract commenced on 1 April 2016 and was for an initial period of five years with an option to extend for up to two years, which has been invoked. The contract is due to expire on 31 March 2023. The Trust is intending to extend the contract for a period of 12 months.
CPV: Facilities management services
The lotProcurement structure
single lot · no lot value publishedLot #1The contract commenced on 1 April 2016 and had an estimated value of £16,000,000 and a…
The contract commenced on 1 April 2016 and had an estimated value of £16,000,000 and a maximum duration of seven years. The proposed modification will extend the duration of the contract by a further 12 months, to 31 March 2024. The estimated value of the proposed modification is £1,675,000.
The reason for the proposed modification is that the Trust intends to in-house the provision of hard FM services, and to engage specialist contractors to support the Trust in that provision. It is intended that the transition to in-house provision will introduce significant improvements to the fabric and operation of hard FM services at the Trust.
The transitional phase of this strategic shift in delivery presents a tangible risk to service delivery and patient safety. Therefore, to ensure consistency in the hard FM service, the Trust will be extending the current provision for twelve (12) months, whilst this phase is completed.
The Trust has concluded that a period of stability is required in delivering the hard FM services without disruption to the transformational staff structure plans.
Pre-planning for the engagement of separate hard FM specialist contractor support from April 2024 has begun. It is anticipated that theses tender exercises will begin in the summer of 2023, and will result in several new hard FM related service contracts being in place to commence on from 1st April 2024.
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 13 Mar 2023, 16:48 GMT
- Last source update
- 13 Mar 2023, 16:48 GMT
- FTS notice number
2023/S 000-007286- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03b267Find a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
The Trust considers that it is permissible to extend the contract on the basis that the proposed modification falls within the scope of Regulation 72(1)(b) of the Public Contracts Regulations 2015 (as amended) (“PCR”) which permits additional services to be provided by the original contractor where those additional services have become necessary, and where a change of contractor cannot be made for economic or technical reasons, and where a change of contractor would cause significant inconvenience or duplication of cost. The proposed modification amounts to a short extension covering an interim period prior to the in-sourcing of the services. It would cause significant disruption, inconvenience, and duplicated (and wasted) costs, for a new contractor to be procured and to have to mobilise for that short interim period.
Furthermore, the Trust considers that the proposed modification is not “substantial” within the meaning of Regulation 72(1)(e) and 72(8) of the PCR. The proposed modification does not render the contract materially different in character to the one initially concluded. The proposed modification (in effect changing a 5+2 term to a 5+3 term) would not have affected the participation in, or outcome of, the original procurement. The proposed modification does not alter the economic
balance of the contract in favour of Bouygues. It is a short extension during which the same services will be delivered for the same price.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Bouygues E&S FM UK LtdSubcontracting: declared | — | — | Awarded |
Contracts
Contract 007286-2023-1 · Bouygues E&S FM UK Ltd
- Signed
- 13 Mar 2023
- Value
- —
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| — | — | — | £1,675,000 – £1,675,000 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Surrey and Borders NHS TrustReview body
Bidders & participating suppliers
1 commercial party on the notice- Bouygues E&S FM UK LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.