T1051 - Infrastructure as a Service Managed Service

• How the procedure runs: This procurement process is being conducted in according with the Procurement Act 2023 (PA23) using the Competitive Flexible Procedure. The objective of the process is to ensure a fair, transparent and competitive procurement that delivers value for money and compliance with all applicable legislative and regulatory requirements. Under this process all interested Tenderers are invited to submit a tender in response to this Invitation to Tender (ITT). The various stages of the process being followed are detailed below: Tender Submission Tenderers shall submit their full response via https://etendersni.gov.uk/epps/home.do by the deadline stated in the Procurement Timetable Conditions of Participation Once the tender deadline has passed, the Co-Ownership will undertake a review of the core supplier information (as defined in the Procurement Regulations 2024) held on the Central Digital Platform (the Tenderer to provide a sharing code or download of the PDF details as part of the tender response). A check on the compliance with the Conditions of Participation is conducted at this stage, conditions are available in Appendix 2. A Tenderer which does not satisfy the Conditions of Participation will not be invited to participate further this procurement exercise. Evaluation of Qualitative and Commercial Details of evaluation criteria, weightings and process are provided in Section 6 of the ITT. Clarifications Co-Ownership reserves the right to request clarifications to ensure a complete and accurate understanding of submissions received. Clarifications will not be used to significantly change the requirement for the tender or introduce new award criteria. Post-Tender Clarifications Tenderers may be invited to attend a Clarification Presentation. The purpose of this presentation is to allow Co-Ownership to seek clarification on elements of the Tender that may require further explanation in order to ensure accurate understanding of the Tenderer’s submission. The Clarification Presentation is not an opportunity for Tenderers to introduce new information, modify their bid, or address any matters not already included in their submitted Tender. No new award criteria will be introduced, and no additional scores will be awarded as a direct result of the presentation. The presentation will be used solely to validate and clarify the understanding of information already provided in the written Tender. Participation in the Clarification Presentation is mandatory for those Tenderers invited, and failure to attend will result in disqualification from the tender process. Preferred Tenderer stage The highest scoring Tenderer will be invited to engage in further discussions with the Co-Ownership as part of a preferred Tenderer stage. This stage will be used to finalise the draft Contract terms and conditions, in accordance with the limitations set out in the Act. It is expected that the following matters will be discussed as part of this stage, noting that Co-Ownership reserves the right to amend this list as required. Clarification of contractual terms and schedules; Confirmation and refinement of deliverables, service levels, and implementation plan as already described in the Tenderer’s submission; Final alignment of legal and commercial terms, including allocation of risk, provided this does not introduce any material change to the submitted bid; Rectification of minor errors or ambiguities in the draft contract documentation. No changes will be permitted to the award criteria, nor will the preferred Tenderer be allowed to improve, revise, or supplement its bid in a manner that could affect the evaluation outcome. Any changes agreed as part of the preferred Tenderer discussions must not distort competition or breach the principles of equal treatment and transparency under the Procurement Act 2023. Co-Ownership reserves the right to discontinue discussions with the preferred Tenderer and approach the next-ranked Tenderer if finalised Contract terms and conditions cannot be reached within a reasonable timeframe. This will end with Co-Ownership entering into the Contract with the preferred Tenderer and publication of a Contract Details Notice on the Central Digital Platform (within 30 days of the date on which the Contract is entered into). If the tender needs to be abandoned due to way to move forward with the preferred Tenderer and other tenders unsuitable, Co-Ownership reserves the right to not award a contract and will publish a procurement termination notice on the Central Digital Platform.

CPV: IT services: consulting, software development, Internet and support

Procedure method

Competitive flexible procedure

Legal basis

UKPGA · 2023/54 Procurement Act 2023

Procurement category

Services

Notice status

Awarded

Procurement threshold

Above threshold (FTS publication)

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Competitive procedure

GPA / WTO covered

Yes (GPA)

Recurring procurement

Unspecified in notice

First published

30 Jan 2026, 15:20 GMT

Last source update

18 Sept 2026, 15:34 BST

Award evaluation window

Submission end – 15 Apr 2026

Authority reference

T1051

FTS notice number

2026/S 000-008564

Latest notice

Contract details notice (UK7)

Classification (CPV)

IT services: consulting, software development, Internet and support

Delivery area

Northern Ireland (UKN)

Official registry OCID

ocds-h6vhtk-06133c Find a Tender

Contract terms summary

Co-Ownership is committed to paying all undisputed invoices within 30 days with a valid Purchase Order number, a description and date of the work completed.

How it runs

This procurement process is being conducted in according with the Procurement Act 2023 (PA23) using the Competitive Flexible Procedure. The objective of the process is to ensure a fair, transparent and competitive procurement that delivers value for money and compliance with all applicable legislative and regulatory requirements.

Under this process all interested Tenderers are invited to submit a tender in response to this Invitation to Tender (ITT).

The various stages of the process being followed are detailed below:

Tender Submission

Tenderers shall submit their full response via etendersni.gov.uk/epps/home.do ↗ by the deadline stated in the Procurement Timetable

Conditions of Participation

Once the tender deadline has passed, the Co-Ownership will undertake a review of the core supplier information (as defined in the Procurement Regulations 2024) held on the Central Digital Platform (the Tenderer to provide a sharing code or download of the PDF details as part of the tender response).

A check on the compliance with the Conditions of Participation is conducted at this stage, conditions are available in Appendix 2. A Tenderer which does not satisfy the Conditions of Participation will not be invited to participate further this procurement exercise.

Evaluation of Qualitative and Commercial

Details of evaluation criteria, weightings and process are provided in Section 6 of the ITT.

Clarifications

Co-Ownership reserves the right to request clarifications to ensure a complete and accurate understanding of submissions received.

Clarifications will not be used to significantly change the requirement for the tender or introduce new award criteria.

Post-Tender Clarifications

Tenderers may be invited to attend a Clarification Presentation. The purpose of this presentation is to allow Co-Ownership to seek clarification on elements of the Tender that may require further explanation in order to ensure accurate understanding of the Tenderer’s submission.

The Clarification Presentation is not an opportunity for Tenderers to introduce new information, modify their bid, or address any matters not already included in their submitted Tender. No new award criteria will be introduced, and no additional scores will be awarded as a direct result of the presentation. The presentation will be used solely to validate and clarify the understanding of information already provided in the written Tender.

Participation in the Clarification Presentation is mandatory for those Tenderers invited, and failure to attend will result in disqualification from the tender process.

Preferred Tenderer stage

The highest scoring Tenderer will be invited to engage in further discussions with the Co-Ownership as part of a preferred Tenderer stage. This stage will be used to finalise the draft Contract terms and conditions, in accordance with the limitations set out in the Act. It is expected that the following matters will be discussed as part of this stage, noting that Co-Ownership reserves the right to amend this list as required.

Clarification of contractual terms and schedules;

Confirmation and refinement of deliverables, service levels, and implementation plan as already described in the Tenderer’s submission;

Final alignment of legal and commercial terms, including allocation of risk, provided this does not introduce any material change to the submitted bid;

Rectification of minor errors or ambiguities in the draft contract documentation.

No changes will be permitted to the award criteria, nor will the preferred Tenderer be allowed to improve, revise, or supplement its bid in a manner that could affect the evaluation outcome. Any changes agreed as part of the preferred Tenderer discussions must not distort competition or breach the principles of equal treatment and transparency under the Procurement Act 2023.

Co-Ownership reserves the right to discontinue discussions with the preferred Tenderer and approach the next-ranked Tenderer if finalised Contract terms and conditions cannot be reached within a reasonable timeframe.

This will end with Co-Ownership entering into the Contract with the preferred Tenderer and publication of a Contract Details Notice on the Central Digital Platform (within 30 days of the date on which the Contract is entered into). If the tender needs to be abandoned due to way to move forward with the preferred Tenderer and other tenders unsuitable, Co-Ownership reserves the right to not award a contract and will publish a procurement termination notice on the Central Digital Platform.

Submission deadline

6 Mar 2026, 12:00 GMT

Clarification deadline

20 Feb 2026, 12:00 GMT

Submission channel

Official e-sourcing portal

Electronic submission

Allowed

Accepted languages

en

• Meridian IT LtdAwarded supplierGB-COH: 02654994 Forward House, 17 High Street, Henley In Arden, West Midlands, B95 5AAContact email, phoneShow contact details