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Published 26 Oct 2022, 09:50 BST

Official UK procurement notice

T1617 – Framework for the Provision of a Furniture Collection, Storage and Delivery Service

Official notice

Authority: Northern Ireland Housing Executive (Public body)

Framework agreement3 lotsServicesOpen procedureSME suitableMax 3 lots to bid
Sectors: Supporting and auxiliary transport services; travel agencies services (63) Delivery: Northern Ireland (UKN0)
Framework ceiling (notional)£11,400,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 25 Nov 2022awarded 31 Jan 2023
Lots 3max 3 to bid

What is being bought3 lots · detail below

Published requirement description

The Housing Executive requires Contractor(s) for the provision a Furniture Collection, Storage and Delivery Service as described in the Specification and in accordance with the Housing Executive’s Conditions of Contract included with the tender documents. The Service in terms of collection, storage and delivery is restricted geographically to within Northern Ireland. The Framework Agreement will be divided into three (3) Lots: a) Lot One – Belfast Region b) Lot Two – North Region c) Lot Three – South Region. Tenderers may bid for one, two or all three Lots.

  • Recurrence: The Housing Executive has the option to extend the Framework Agreement up to a maximum of a 4 year period, entirely at the discretion of the Housing Executive. This requirement maybe subject to re-tender depending on the Housing Executive requirements.

CPV: Storage and retrieval services · Storage services

How this framework works

From the published notice
Places
up to 18 suppliers · 4 bids on the busiest of 3 lots (0.2 per place) · 4 appointed

Lots and requirements (3)Procurement structure

3 lots · all with a published value · a supplier may bid for at most 3 of them · same evaluation weights on every lot
Lot #1Belfast RegionAwardedRenewalPublished value£4,800,000
Delivery: Northern Ireland
Extensions: The Framework Agreement shall commence on the 01 February 2023 for a duration of 24 months, 01 February 2023 – 31 January 2025. The Housing Executive has an option, entirely at the Housing Executive’s discretion, to extend the Framework Agreement for any period or periods up to and including 24 Months. · The Housing Executive can invite the Contractor(s) to agree to extend their place on the Framework Agreement for any period up to and including 24 months commencing from the Initial Contract Period Expiry Date. This offer to extend the Framework Agreement is entirely at the discretion of the Housing Executive.Variant bids: not allowed
63121100 Storage services
Lot #2North RegionAwardedRenewalPublished value£3,200,000
Delivery: Northern Ireland
Extensions: The Framework Agreement shall commence on the 01 February 2023 for a duration of 24 months, 01 February 2023 – 31 January 2025. The Housing Executive has an option, entirely at the Housing Executive’s discretion, to extend the Framework Agreement for any period or periods up to and including 24 Months. · The Housing Executive can invite the Contractor(s) to agree to extend their place on the Framework Agreement for any period up to and including 24 months commencing from the Initial Contract Period Expiry Date. This offer to extend the Framework Agreement is entirely at the discretion of the Housing Executive.Variant bids: not allowed
63121100 Storage services
Lot #3South RegionAwardedRenewalPublished value£3,400,000
Delivery: Northern Ireland
Extensions: The Framework Agreement shall commence on the 01 February 2023 for a duration of 24 months, 01 February 2023 – 31 January 2025. The Housing Executive has an option, entirely at the Housing Executive’s discretion, to extend the Framework Agreement for any period or periods up to and including 24 Months. · The Housing Executive can invite the Contractor(s) to agree to extend their place on the Framework Agreement for any period up to and including 24 months commencing from the Initial Contract Period Expiry Date. This offer to extend the Framework Agreement is entirely at the discretion of the Housing Executive.Variant bids: not allowed
63121100 Storage services

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Quality: 40%
  • Cost: 60%
Published award criteria (2)
  • Quality: 40
  • Cost: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “T1617 – Framework for the Provision of a Furniture Collection, Storage…” is a framework: the contest is a place on its panel, up to 18 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · The Housing Executive has the option to extend the Framework Agreement up to a maximum of a 4 year period, entirely at the discretion of the Housing Executive. This requirement maybe subject to re-tender depending on the Housing Executive requirements.

First published
26 Oct 2022, 09:50 BST
Last source update
17 Feb 2023, 17:27 GMT
Award evaluation window
25 Nov 2022 – …
FTS notice number
2023/S 000-004953
Classification (CPV)
Storage and retrieval servicesStorage services
Delivery area
Northern Ireland (UKN0)
Official registry OCID
ocds-h6vhtk-037c2c Find a Tender
Review and risk notes
Review procedure

The Housing Executive observed a minimum 10 calendar day standstill period from the point information on the contract award was communicated to tenderers in accordance with the Public Contracts Regulations 2015. Appeal procedures are specified in the Public Contracts Regulations 2015.

Publisher note: Suppliers Instructions — How to Express Interest in this Invitation to Tender: Register your company on the etendersni website (this is. only required once) and click on ‘View current opportunities’ to locate this invitation to tender. The Housing Executive reserves the right. to abandon the competition at any time. Please refer to the tender documentation for further details. There is no guarantee that any. agreement or contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting agreement is. withdrawn and / or the procurement process stopped for any reason. Bidders should take part in this process only on the basis that they. fully understand and accept this position.

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredLanguage: EN
Access & registration note: Free Northern Ireland registration
Appointment period ends
25 Nov 2022, 15:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
25 Nov 2022, 15:30 GMT
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps ↗

Timeline

25 Nov 2022 → 25 Mar 2023 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    25 Nov 2022, 15:00 GMT
  2. Bids opened
    25 Nov 2022, 15:30 GMT
  3. Notice published
    17 Feb 2023, 17:27 GMT
  4. Bids must remain valid until
    25 Mar 2023, 23:59 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    17 Feb 2023, 17:27 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Bids received 44 from SMEs · busiest of 3 lots
Contracts signed 3latest 31 Jan 2023

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Lot 1 - Belfast Region

    Signed
    31 Jan 2023
    Value
    £4,455,000
    Status
    active

  • Lot 2 - North Region

    Signed
    31 Jan 2023
    Value
    £3,115,000
    Status
    active

  • Lot 3 - South Region

    Signed
    31 Jan 2023
    Value
    £3,240,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Belfast Region4bids · 4 electronic · 4 from abroad4——
2 · North Region4bids · 4 electronic · 3 from abroad3——
3 · South Region4bids · 4 electronic · 4 from abroad4——

Contracting authority & participating public bodies

Northern Ireland Housing Executive

Contracting authorityPublic bodyBody governed by public lawHousing and community amenities 2 Adelaide Street, Belfast, UK, BT2 8BPContact email Published organisation website ↗

Dispute resolution & review bodies

  • Royal Courts of JusticeReview body BelfastContact email, phone

Framework contractors & participating bidders

4 commercial parties on the notice
  • BROWNS REMOVAL STORAGE LTDFramework contractor 6 Doagh Road, BALLYCLARE, UK, BT39 9BGContact email, phone
  • COASTWAYS STORAGE REMOVALS LTDFramework contractor M2 Business Park, BELFAST, UK, BT3 9ARContact email, phone
  • DERRYS LIMITEDFramework contractor 85 Teagy Road Portadown, CRAIGAVON, UK, BT62 1LXContact email, phone
  • SWIFT SHIFT REMOVALS LTDFramework contractor 47 Castle Road, ANTRIM, UK, BT41 4NAContact email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria