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Published 3 Feb 2023, 10:39 GMT

Official UK procurement notice

T23-010BUS Tender for Security, Stewarding and Crowd Management for Festivals and Events 2023-2026 Re-Issued

Official notice

Authority: Derry City and Strabane District Council (Local council)

ServicesOpen procedure
Sectors: Business Services & Consultancy (79) Delivery: Northern Ireland (UKN0A)
Published estimate£240,000exc. VAT
Submissions closed 2 Jun 2023
Notice summaryFrom the published notice

Derry City and Strabane District Council (DCSDC) wish to invite written tenders from suitably experienced organisations for the provision of Security and Stewarding for Festival and Events within the Council area from 1st July 2023 to 31st March 2026. DCSDC has established an annual public outdoor events programme which includes a number of major events throughout the year across the Council District.

What is being bought

Published requirement description

Derry City and Strabane District Council (DCSDC) wish to invite written tenders from suitably experienced organisations for the provision of Security and Stewarding for Festival and Events within the Council area from 1st July 2023 to 31st March 2026. DCSDC has established an annual public outdoor events programme which includes a number of major events throughout the year across the Council District. Additional public events and celebrations may be programmed on an ad hoc basis. There is no guarantee that these events will take place and are all subject to yearly rates process and Council budget being identified. The events appeal to a broad audience range and each festival varies in scale and dynamic with varying requirements for security, stewarding and crowd management subject to final programme. Please refer to the CfT documents for further details.

CPV: Security services

The lotProcurement structure

single lot · value published
Lot #1Published value£240,000
Delivery: Northern Ireland
Variant bids: not allowed
79710000 Security services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (5)
  • Methodology: 30%
  • Project Plan: 20%
  • Resources: 10%
  • Quality Systems: 10%
  • price: 30%
Published award criteria (5)
  • Methodology: 30
  • Project Plan: 20
  • Resources: 10
  • Quality Systems: 10
  • Price: 30
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
3 Feb 2023, 10:39 GMT
Last source update
24 Apr 2023, 11:22 BST
Award evaluation window
2 Jun 2023 – …
FTS notice number
2023/S 000-011634
Classification (CPV)
Security services
Delivery area
Northern Ireland (UKN0A)
Official registry OCID
ocds-h6vhtk-03a2a2 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Review and risk notes
Review procedure

As per PCR 2015

How it was run

Official notice
Run through: portal not identified
Language: EN

Tender documents are also served through a separate tool: https://etendersni.gov.uk ↗

Submission deadline
2 Jun 2023, 12:00 BST
Submission channel
{"written"}
Accepted languages
en
Bids opened
2 Jun 2023, 12:30 BST

Timeline

24 Apr 2023 → 29 Nov 2023 · 4 dates
  1. Notice published
    24 Apr 2023, 11:22 BST
  2. Submission deadline
    2 Jun 2023, 12:00 BST
  3. Bids opened
    2 Jun 2023, 12:30 BST
  4. Bids must remain valid until
    29 Nov 2023, 23:59 GMT

Notice history

3 events · 3 releases on Find a Tender · since 31 Mar 2023
  1. Status changed to unsuccessful
    31 Mar 2023, 12:05 BST
  2. Status changed to active
    24 Apr 2023, 11:22 BST
  3. Deadline moved to 2 Jun 2023, 12:00 BST
    24 Apr 2023, 11:22 BST
    +84 days · was 10 Mar 2023, 12:00 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1

1 further award records carry no date or value.

Contracting authority & participating public bodies

Derry City and Strabane District Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Council Offices, 98 Strand Road, Derry, UK, BT48 7NNContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • High Courts of Justice NIMediation bodyReview bodyReview contact point Belfast
  • The Royal Courts of JusticeMediation bodyReview bodyReview contact point Belfast

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria