Official UK procurement notice
Tate Schools Multi-Sensory Game
Authority: Tate (Central government)
What is being bought
Published requirement descriptionTate Schools is a new digital space for teachers and students on Tate's website that will fully launch in Autumn 2025. It will be a prominent and accessible digital destination for teachers, with a comprehensive set of thought-provoking and inclusive resources and tools designed to bring artists, ideas and Tate's collection directly into classrooms across the UK.
We are looking for a supplier to produce and deliver an online multi-sensory creation game to complement the range of classroom resources currently available on this platform.
The game, or interactive making tool, must be designed and developed with the needs of students with SEND (special educational needs and disabilities) as a priority, specifically students with PMLD (profound and multiple learning disabilities), but which is engaging and usable for all abilities. It should be intuitive to play, with minimal instructions and visual communication (use of symbols and clear icons) prioritised. It should not be dependent on fine motor skills.
It must offer a multi-sensory route into digital creativity that is visually and sonically rich - encouraging a playful, exploratory process with a digital outcome which can be shared with classmates/ teachers/ family and friends. Within the game there should be options for materials and encourage process-led making in the classroom using sound/ colour/ texture.
The tone and atmosphere of this digital experience should be calming and support engagement and curiosity in the present moment. It could be used as a resource to support students' wellbeing in the classroom.
CPV: IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · value publishedLot #1Published value£60,000
- Condition of participation
Insurances
For insurance cover, the requirement is £1m for public liability, £5m employers' liability (compulsory insurance) and £1m professional indemnity insurance. Tenderers that do not currently hold these levels of insurance will need to do so prior to award, at no extra cost to Tate.
Please confirm within your response that you hold this insurance cover or commit to taking it out before the start of the contract.
Financial Stability
Liquidity Test (Acid Test)
(Current Assets - Stock) / Current Liabilities From the latest 2 years accounts, the average
result of the Test should be 0.8 or greater e.g. Y1 -
1.3, Y2 - 1.6 equals an average of 1.45.
Please provide your last 2 years accounts so that Tate can independently verify that you meet this threshold.
Please also provide evidence of your VAT status
i.e. a VAT number.
Case study examples (within last 5 years)
Tenderers should ideally possess relevant experience, demonstrated by on-going and historical contract information. However, it is recognised that this may not be possible for Tenderers new to the field, or for small providers whose customer base is limited, in which case the information given should relate as closely as possible to this ideal. Tenderers who are unable to demonstrate this will fail.
Please provide 2 case study examples, undertaken in the last 5 years, of providing similar work.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: Quality 70% - over 6 questions Price 30% - max budget of £60,000
- Condition of participation
Insurances
For insurance cover, the requirement is £1m for public liability, £5m employers' liability (compulsory insurance) and £1m professional indemnity insurance. Tenderers that do not currently hold these levels of insurance will need to do so prior to award, at no extra cost to Tate.
Please confirm within your response that you hold this insurance cover or commit to taking it out before the start of the contract.
Financial Stability
Liquidity Test (Acid Test)
(Current Assets - Stock) / Current Liabilities From the latest 2 years accounts, the average
result of the Test should be 0.8 or greater e.g. Y1 -
1.3, Y2 - 1.6 equals an average of 1.45.
Please provide your last 2 years accounts so that Tate can independently verify that you meet this threshold.
Please also provide evidence of your VAT status
i.e. a VAT number.
Case study examples (within last 5 years)
Tenderers should ideally possess relevant experience, demonstrated by on-going and historical contract information. However, it is recognised that this may not be possible for Tenderers new to the field, or for small providers whose customer base is limited, in which case the information given should relate as closely as possible to this ideal. Tenderers who are unable to demonstrate this will fail.
Please provide 2 case study examples, undertaken in the last 5 years, of providing similar work.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 4 Apr 2025, 20:20 BST
- Last source update
- 8 Apr 2025, 20:09 BST
- FTS notice number
2025/S 000-013252- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04fdb9Find a Tender
How it was run
Official notice- Submission deadline
- 25 Apr 2025, 12:00 BST
- Clarification deadline
- 18 Apr 2025, 17:00 BST
- Electronic submission
- Not allowed
by email to Procurement@tate.org.uk
Please title your email appropriately and bear in mind the deadline of 12:00 25/04/2025 as no late tenders will be accepted.
Timeline
4 Apr 2025 → 12 May 2025 · 5 dates- Tender notice published4 Apr 2025, 20:20 BST
- Latest notice published8 Apr 2025, 20:09 BST
- Clarification questions by18 Apr 2025, 17:00 BST
- Submission deadline25 Apr 2025, 12:00 BST
- Contract starts12 May 2025, 00:00 BST
Notice history
2 events · 2 releases on Find a Tender · since 4 Apr 2025- Tender notice published4 Apr 2025, 20:20 BSTUK4
- Tender notice published8 Apr 2025, 20:09 BSTUK4
Published amendments (1)
Revised documents to remove tracked changes and comments erroneously included.
Contracting authority & participating public bodies
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender