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Published 9 Nov 2022, 10:14 GMT

Official UK procurement notice

TD1740 - Supply of Asphalt Framework

Official notice

Authority: Derby City Council (Local council)

Framework agreement3 lotsGoodsOpen procedure
Sectors: Construction Materials & Prefab (44) Delivery: East Midlands (UKF)
Framework ceiling (notional)£4,800,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 8 Dec 2022awarded 31 Jan 2023
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

Derby City Council (the Council) is undertaking this procurement to establish a Framework

Agreement for the supply of Rolled Asphalt, Asphalt Concrete (Coated Macadam) and

Coated Chippings for collection and delivery.

The framework is split into three lots.

Lot 1 Ex Works (Collected from Suppliers Depot)

Lot 2 Supply of Hotbox and Material at Highway Maintenance Depot, 15 Stores Road, Derby

DE21 4BD

Lot 3 Material delivered to other locations within the Derbyshire area.

The initial Framework Agreement period is 2 years; the Framework Agreement is estimated

to commence 24th February 2023 and expire 23rd February 2025.

There will be an option to extend the Framework Agreement for 2 years in annual

increments, subject to satisfactory performance and business needs. Maximum Framework

Agreement period is 4 years

There is a maximum budget of £1,200,000 per year of the Framework Agreement. Please

note that this is an indicative value based on previous spend and is not a guarantee through

this framework.

CPV: Asphalt

How this framework works

From the published notice
Bids received
3 bids received · 3 suppliers appointed

Lots and requirements (3)Procurement structure

3 lots · no lot values published · same evaluation weights on every lot
Lot #1Ex Works (Collected from Suppliers Depot)CancelledRenewal
Delivery: East Midlands
Extensions: There will be an option to extend the Framework Agreement for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum Framework Agreement period is 4 years · There will be an option to extend the Framework Agreement for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum Framework Agreement period is 4 yearsVariant bids: not allowed
44113620 Asphalt
Lot #2Supply of Hotbox and Material at Highway Maintenance Depot, 15 Stores Road, Derby DE21 4BDCancelledRenewal

Derby City Council (the Council) is undertaking this procurement to establish a

Framework Agreement for the supply of Rolled Asphalt, Asphalt Concrete (Coated

Macadam) and Coated Chippings for collection and delivery.

The framework is split into three lots.

Lot 1 Ex Works (Collected from Suppliers Depot)

Lot 2 Supply of Hotbox and Material at Highway

Maintenance Depot, 15 Stores Road, Derby

DE21 4BD

Lot 3 Material delivered to other locations within

the Derbyshire area.

The initial Framework Agreement period is 2 years; the Framework Agreement is

estimated to commence 24th February 2023 and expire 23rd February 2025.

There will be an option to extend the Framework Agreement for 2 years in annual

increments, subject to satisfactory performance and business needs. Maximum

Framework Agreement period is 4 years

Delivery: East Midlands
Extensions: Option to extend in 2 annual increments · There will be an option to extend the Framework Agreement for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum Framework Agreement period is 4 yearsVariant bids: not allowed
44113620 Asphalt
Lot #3Material delivered to other locations within the Derbyshire areaCancelledRenewal

Derby City Council (the Council) is undertaking this procurement to establish a

Framework Agreement for the supply of Rolled Asphalt, Asphalt Concrete (Coated

Macadam) and Coated Chippings for collection and delivery.

The framework is split into three lots.

Lot 1 Ex Works (Collected from Suppliers Depot)

Lot 2 Supply of Hotbox and Material at Highway

Maintenance Depot, 15 Stores Road, Derby

DE21 4BD

Lot 3 Material delivered to other locations within

the Derbyshire area.

The initial Framework Agreement period is 2 years; the Framework Agreement is

estimated to commence 24th February 2023 and expire 23rd February 2025.

There will be an option to extend the Framework Agreement for 2 years in annual

increments, subject to satisfactory performance and business needs. Maximum

Framework Agreement period is 4 years

There is a maximum budget of £1,200,000 per year of the Framework Agreement.

Please note that this is an indicative value based on previous spend and is not a

guarantee through this framework.

Delivery: East Midlands
Extensions: Option to extend for 2 annual increments · There will be an option to extend the Framework Agreement for 2 years in annual increments, subject to satisfactory performance and business needs. Maximum Framework Agreement period is 4 yearsVariant bids: not allowed
44113620 Asphalt

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality: 30
  • Price: 70
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “TD1740 - Supply of Asphalt Framework” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
9 Nov 2022, 10:14 GMT
Last source update
24 Feb 2023, 13:44 GMT
Award evaluation window
9 Dec 2022 – …
Authority reference
TD1740
FTS notice number
2023/S 000-005554
Classification (CPV)
Asphalt
Delivery area
East Midlands (UKF)
Official registry OCID
ocds-h6vhtk-038053 Find a Tender

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
8 Dec 2022, 15:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
9 Dec 2022, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

8 Dec 2022 → 24 Feb 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    8 Dec 2022, 15:00 GMT
  2. Bids opened
    9 Dec 2022, 14:00 GMT
  3. Notice published
    24 Feb 2023, 13:44 GMT

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    24 Feb 2023, 13:44 GMT
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—Bid openingIV.2.7—16 Dec 2022
—DeadlineIV.2.2—15 Dec 2022
—TextII.2.4—Derby City Council (the Council) is undertaking this procurement to establish a Framework Agreement for the supply of Rolled Asphalt, Asphalt Concrete (Coated Macadam) and Coated Chippings for collection and delivery. The framework is split into three lots. Lot 1 Ex Works (Collected from Suppliers Depot) Lot 2 Supply of Hotbox and Material at Highway Maintenance Depot, 15 Stores Road, Derby DE21 4…
—TextII.2.4—Derby City Council (the Council) is undertaking this procurement to establish a Framework Agreement for the supply of Rolled Asphalt, Asphalt Concrete (Coated Macadam) and Coated Chippings for collection and delivery. The framework is split into three lots. Lot 1 Ex Works (Collected from Suppliers Depot) Lot 2 Supply of Hotbox and Material at Highway Maintenance Depot, 15 Stores Road, Derby DE21 4…
—TextII.1.4—Derby City Council (the Council) is undertaking this procurement to establish a FrameworkAgreement for the supply of Rolled Asphalt, Asphalt Concrete (Coated Macadam) andCoated Chippings for collection and delivery. The framework is split into three lots. Lot 1 Ex Works (Collected from Suppliers Depot) Lot 2 Supply of Hotbox and Material at HighwayMaintenance Depot, 15 Stores Road, DerbyDE21 4BD L…

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 3
Contracts signed 3latest 31 Jan 2023

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £4,800,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 005554-2023-1

    Signed
    31 Jan 2023
    Value
    ceiling above
    Status
    active

  • Contract 005554-2023-2

    Signed
    31 Jan 2023
    Value
    ceiling above
    Status
    active

  • Contract 005554-2023-3

    Signed
    31 Jan 2023
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids———

Contracting authority & participating public bodies

Derby City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Corporation Street, Derby, East Midlands, DE12FSContact email, phone Published organisation website ↗

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria