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Find a TenderAwardedContract award notice
Published 18 Jul 2025, 15:22 BST

Official UK procurement notice

TEN661 - HAMS (Housing Assets Management System) Project

Official notice

Authority: CLANMIL HOUSING ASSOCIATION LTD (Housing)

ServicesCompetitive flexible procedureAbove thresholdSME suitableAccelerated
Sectors: IT Services & Software (72) Delivery: Northern Ireland (UKN)
Published estimate£1,000,000≈ £250k / year · £1,200,000 inc. VAT
Submissions closed 1 Aug 2025awarded 3 Aug 2026
Award (standstill) to INFINITY GROUP
Contract term 4 yrsends 1 Apr 2030 · extension options published · starts 1 Apr 2026

What is being bought

Published requirement description

This contract will be to supply, install, implement, support, maintain and develop all the software and related services to provide a solution to our needs. The solution will make use of current technologies and will be either a cloud or hosted system.

  • How the procedure runs: Stage 1 - Supplier Experience Stage 2 - ITT Competition (Quality/Price & Social Value) Stage 3 - Demonstration of Software Stage 4 - Negotiation

CPV: IT software development services

The lotProcurement structure

single lot · value published
Lot #1Awarded 4 yrsPublished value£1,000,000
Contract period: 1 Apr 2026 – 1 Apr 2030 (4 yrs)Value: £1,000,000 exc. VAT · £1,200,000 inc. VAT
Delivery: Northern Ireland
Extensions: Additional software features can be purchased
72212517 IT software development services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published sub-criteria (2)
  • Quality/Demo: 80%
  • Price: 20%
Published award criteria (2)
  • Quality/Demo
  • Price
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
18 Jul 2025, 15:22 BST
Last source update
22 Oct 2026, 12:35 BST
Award evaluation window
Submission end – 30 Jan 2026
Authority reference
TEN661
FTS notice number
2025/S 000-041379
Accelerated
State of urgency
Latest notice
Contract award notice (UK6)
Classification (CPV)
IT software development services
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-056247 Find a Tender
How it runs

Stage 1 - Supplier Experience

Stage 2 - ITT Competition (Quality/Price & Social Value)

Stage 3 - Demonstration of Software

Stage 4 - Negotiation

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
1 Aug 2025, 12:00 BST
Clarification deadline
25 Jul 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

e-sourcingni.bravosolution.co.uk/go/423277020197E9D84A57 ↗

Timeline

18 Jul 2025 → 2 Nov 2026 · 8 dates
  1. Tender notice published
    18 Jul 2025, 15:22 BST
  2. Clarification questions by
    25 Jul 2025, 12:00 BST
  3. Submission deadline
    1 Aug 2025, 12:00 BST
  4. Award decision expected by270 days ago
    30 Jan 2026, 23:59 GMT
  5. Contract starts210 days ago
    1 Apr 2026, 00:00 BST
  6. Assessment summaries sent70 days ago
    19 Aug 2026, 00:00 BST
  7. Latest notice published5 days ago
    22 Oct 2026, 12:35 BST
  8. Today
    28 Oct 2026
  9. Standstill endsin 5 days
    2 Nov 2026, 23:59 GMT

Notice history

4 events · 2 releases on Find a Tender · since 18 Jul 2025
  1. Tender notice published
    18 Jul 2025, 15:22 BST
    UK4
  2. Contract award notice published
    22 Oct 2026, 12:35 BST
    UK6
  3. Status changed to complete
    22 Oct 2026, 12:35 BST
  4. Contract signature expected
    30 Nov 2026, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1some still in standstill
Awarded value £1,134,9881 award exc. VAT
Bids received 52 from SMEs
Awarded toValueDateStatus
INFINITY GROUP1 Dec 2026 – 2 Dec 2030 · up to 2 Dec 2031Extensions: Optional£1,134,9883 Aug 2026standstill to 2 Nov 2026Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders20—

Contracting authority & participating public bodies

CLANMIL HOUSING ASSOCIATION LIMITED

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-COH: NP000136 · GB-PPON: PDJL-4747-VRRZ 3 Waring St, Belfast, Northern Ireland, BT1 2DXContact email

Bidders & participating suppliers

1 commercial party on the notice
  • INFINITY GROUPAwarded supplierGB-PPON: PNDC-9358-GPYZ The Coach House, Spencer Mews, Tunbridge Wells, South East, TN12PYContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender