Find a TenderAwarded
Published 7 Apr 2025, 17:05 BST

Official UK procurement notice

Term Contract for New Kitchen Installations, Replacement Equipment and Repairs to Non-Housing

Official notice

Authority: West Lothian Council (Local council)

WorksOpen procedureSME suitable
Published estimate£1,250,000exc. VAT59.9% below published estimate
Submissions closed 7 May 2025awarded 30 May 2025
Awarded to Lovat's Group Ltd

What is being bought

Published requirement description

Term Contract for New Kitchen Installations, Replacement Equipment and Repairs to schools

CPV: Construction work for school buildings · Primary school construction work

The lotProcurement structure

single lot · no lot value published
Lot #1The purpose of this contract is to ensure the continued servicing, repair, and…AwardedRenewal

The purpose of this contract is to ensure the continued servicing, repair, and replacement of commercial kitchen equipment across council-operated facilities. The contract is essential for maintaining the functionality and safety of kitchen operations within [specific locations, e.g., schools, care homes, community centres, ensuring compliance with health and safety regulations and minimizing downtime due to equipment failures. Additional information: N/A

Delivery: UK · Various
Extensions: 3+1+1Variant bids: not allowedElectronic catalogue: required

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (6)
  • Health & Safety: 10%
  • Personnel: 5%
  • Delivery of Service: 20%
  • Community Benefits: 3%
  • Fair Work First: 2%
  • price: 60%
Published award criteria (6)
  • Health & Safety: 10
  • Personnel: 5
  • Delivery of Service: 20
  • Community Benefits: 3
  • Fair Work First: 2
  • Price: 60
Conditions of participation1
  • Economic & financial standing

    SPD question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 50 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 49 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 50, the tenderer may be required to submit their last three years accounts.

    In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3-year period.

    It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 50) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status.

    In the event that a firm does not meet the financia…

    Minimum: Insurance levels: Employers liability 10,000,000 GBP Public liability 5,000,000 GBP Valid motor vehicle insurance
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
7 Apr 2025, 17:05 BST
Last source update
24 Jun 2026, 09:48 BST
Award evaluation window
7 May 2025 – …
Authority reference
CC14036
FTS notice number
2026/S 000-059224
Classification (CPV)
Construction work for school buildingsPrimary school construction work
Delivery area
UK
Official registry OCID
ocds-h6vhtk-04fe5d Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: SPD Q3D.1, 3D.2 and 3D.3 Bidders should answer these questions on Environmental, social and labour law in relation to compliance with the regulations covering Scotland and the UK. If bidders intend to use a supply chain to deliver the requirements detailed in II.2.4 in the Find a Tender Service, Contract Notice or relevant section of the Site Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of: a) their standard payment terms b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance. CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except: (i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’ information. The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor. (ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers; (iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy. (SC Ref:835449)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
7 May 2025, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
1080 days from the deadline
Bids opened
7 May 2025, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

7 May 2025 → 24 Jun 2026 · 3 dates
  1. Submission deadline
    7 May 2025, 12:00 BST
  2. Bids opened
    7 May 2025, 12:00 BST
  3. Notice published125 days ago
    24 Jun 2026, 09:48 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    24 Jun 2026, 09:48 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £501,4701 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 30 May 2025
Awarded toValueDateStatus
Lovat's Group LtdSME£501,470 †—Awarded

Contracts

  • Contract 059224-2026-CC14036-1 · Lovat's Group LtdSME

    Signed
    30 May 2025
    Value
    £501,470
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic1——

Contracting authority & participating public bodies

West Lothian Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services West Lothian Civic Centre, Howden South Road, Livingston, Scotland, EH54 6FFContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Livingston Sheriff CourtsReview body Livingston

Bidders & participating suppliers

1 commercial party on the notice
  • Lovat's GroupAwarded supplier Muirhead, Mitchelston Industrial Estate, Kirkcaldy, Scotland, KY1 3PB

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.