Find a TenderClosed
Published 14 Jul 2022, 16:48 BST

Official UK procurement notice

TfW - C000732.00 - Welsh Bus Data Services

Official notice

Authority: Transport for Wales (Public body)

2 lotsServicesOpen procedure
Published estimate£11,500,000total for 2 lots
Submissions closed 14 Sept 2022
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

TfW is looking to procure the services of Supplier(s) for Welsh Bus Data Services which is split into the following Lots:

  • Lot 1 Welsh Bus Data Service - Receive, store, process and share operational and financial data about buses in Wales.
  • Lot 2 Welsh Bus Display Board Content Management System - Manages public service messages, real time information and other content for transmission to display boards.
  • Recurrence: 2029 if extension options are utilised

CPV: Content or data standardization and classification services · Data services · Data-processing services · Database services · Hardware consultancy services · IT services: consulting, software development, Internet and support · Information systems · Information systems and servers · Open systems operating systems · Passenger information system · Programming services of application software · Programming services of packaged software products · +4 more

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot
Lot #1Welsh Bus Data Service (WBDS)Renewal

The aim of the Welsh Bus Data Service (WBDS) is to improve the quality and availability of information about buses in Wales for passengers, public sector decision makers, third party data services, researchers and other data consumers.

The successful supplier will offer innovative and cost-effective solutions to improve and maintain data quality and will be capable of extending the service to support other transport modes and active travel if required.

Examples of the benefits of this service will be access to real time prediction of bus arrival times for all bus stops in Wales and demonstrably secure systems and processes for handling confidential data used to support the planning of bus services.

Lot 1 Welsh Bus Data Service will provide a system and service to receive, store, process and share operational and financial data about buses in Wales. This means TfW can use the information to inform delivery of bus projects and can provide data to third party apps for journey planning, to local authorities for contract management, to services such as the BES payment and reconciliation portal and to Welsh Government to help to inform policy making.

This service will replace and upgrade the systems that Traveline use for bus data collection and management so that all parties can be assured of the quality of the data that is being provided.

Lot 1 also has 5 additional option packages that Tenderers are required to bid and price against:

  • Option 1 – Managed Service
  • Option 2 – Analytics Package
  • Option 3 – Managing Data for Other Modes
  • Option 4 - Bus Operations Room
  • Option 5 - Integration with TfW API Gateway

Further details and specific requirements can be found in Volume 5 of this ITT. TfW will evaluate these priced options as described in Volume 7 of this ITT but may or may not purchase them at the time of Award of Contract. Additional information: All ITT documentation can be accessed through the eTenderWales portal (etenderwales.bravosolution.co.uk/home.html ↗)

Project_50832

itt_96282

Delivery: Wales · Wales and Borders
Extensions: Lot 1 also has 5 additional option packages that Tenderers are required to bid and price against: - Option 1 – Managed Service - Option 2 – Analytics Package - Option 3 – Managing Data for Other Modes - Option 4 - Bus Operations Room - Option 5 - Integration with TfW API Gateway Further details and specific requirements can be found in Volume 5 of this ITT. TfW will evaluate these priced options as described in Volume 7 of this ITT but may or may not purchase them at the time of Award of Contract. · Option to extend for a further period of up to 2 years on a 1+1 basis at TfW's sole discretionVariant bids: allowed
Lot #2Welsh Bus Display Board Content Management SystemRenewal

The Welsh Bus Display Board Content Management System (WBDCMS) will simplify the operational management of displays by implementing a standard interface with all displays which are compliant with the Real Time Integration Group’s CMS to Display interface specification.

An example of the benefits of this service will be giving local authorities the flexibility to procure the right display for the right location, confident that they will be able to issue public service messages across all the displays without having to procure and manage separate, proprietary content management systems from each display provider.

Lot 2 Welsh Bus Display Board Content Management System - will provide a means to send public service messages, real time information and other content to new displays procured from the associated framework and to existing displays where they can be upgraded to interface with the CMS.

This service will interface with the Welsh Bus Data Service and will negate the need for individual local authorities to procure separate real time information engines and content management systems for their localities. Additional information: All ITT documentation can be accessed through the eTenderWales portal (etenderwales.bravosolution.co.uk/home.html ↗)

Project_50832

itt_96282

Delivery: Wales · Wales and Borders
Extensions: Option to extend for a further period of up to 2 years to be reviewed on a 1+1 basis at TfW's sole discretion.Variant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
Lot distribution rule: Lots 1 and 2
Conditions of participation1
  • Suitability

    Please refer to ITT Tender Documentation

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 2029 if extension options are utilised
First published
14 Jul 2022, 16:48 BST
Last source update
14 Jul 2022, 16:48 BST
Award evaluation window
14 Sept 2022 – …
Authority reference
C000732.00
FTS notice number
2022/S 000-019326
Classification (CPV)
Content or data standardization and classification servicesData servicesData-processing servicesDatabase servicesHardware consultancy servicesIT services: consulting, software development, Internet and supportInformation systemsInformation systems and serversOpen systems operating systemsPassenger information system
+6 moreProgramming services of application softwareProgramming services of packaged software products
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-035226 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Please refer to ITT Tender Documentation

Publisher note: Tender Documentation will be available via eTenderWales at: https://etenderwales.bravosolution.co.uk/home.html Please refer to Project_50832 and ITT_96282 to obtain the Tender Documentation. Any Tender queries and responses and any circulars that may be issued during the Tender period are to be communicated exclusively via the eTenderWales Portal only. All responses will be shared with all Tenderers unless the query is deemed confidential or commercially sensitive. Please ensure that any enquiries/clarifications raised via eTenderWales are free of any identifiable information, such as their name or the name of their company. NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=123005 (WA Ref:123005) The buyer considers that this contract is suitable for consortia.

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/ ↗

Submission deadline
14 Sept 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bid validity
90 days from the deadline
Bids opened
14 Sept 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

14 Jul 2022 → 14 Sept 2022 · 3 dates
  1. Notice published
    14 Jul 2022, 16:48 BST
  2. Submission deadline
    14 Sept 2022, 12:00 BST
  3. Bids opened
    14 Sept 2022, 12:00 BST

Contracting authority & participating public bodies

Transport for Wales

Contracting authorityPublic bodyBody governed by public lawTransport Related Services 3 Llys Cadwyn, Taff Street, Pontypridd, Wales, CF37 4THContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria