Official UK procurement notice
The Chelmsford Learning Partnership ~ Grounds Maintenance Tender
Authority: The Chelmsford Learning Partnership (Public body)
What is being bought
Published requirement descriptionThe successful Supplier will be required to provide Ground Maintenance services for The Chelmsford Learning Trust.
The successful Supplier will be required to provide Ground Maintenance services for The Chelmsford Learning Partnership.
at:
Roding Valley High School, Loughton, IG10 3JA
The Boswells School, Chelmsford, Essex
Beaulieu Park School, Secondary and Primary, Armistice Way, Chelmsford
William de Ferres High School, South Woodham Ferres, Essex
Lakelands Primary School, Colchester, Essex
Perryfields Junior and Infant School, Chelmsford, Essex
Barnes Farm Junior and Infant School, Chelmsford, Essex
The Tyrells School, Chelmsford, Essex
Rettendon Primary School, Rettendon Common, Chelmsford, Essex
Runwell Community Primary School, Wickford, Essex
Woodville Primary School, South Woodham Ferres, Essex
Beaulieu Park School Primary, Remembrance Avenue, Chelmsford, Essex
Contract value = £850,000.00
The Chelmsford Learning Partnership is seeking the provision of a comprehensive Grounds and Gardens Maintenance Service that is responsive to seasonal weather and growing conditions that shall achieve the following key objectives:
•Development and maintenance of an aesthetically pleasing and varied landscape that is functional and complementary to the Sites and environment throughout the year
•Maintenance of the Site Grounds in a safe manner and accessible to staff, student, visitors, and members of the public, including any existing rights of way
•Maintenance of the grounds and gardens to facilitate the smooth running of all educational operations and ensuring access to the Facility at all times
•Maintain and develop the grounds and gardens in a manner that promotes a positive image of the Chelmsford Learning Partnership to all authorised users of the Site
•Provide and maintain safe, logical, and clear circulation routes across the Site that are accessible to all authorised users of the Site
The key users of the Grounds, Sports and Recreational Gardens are pupils, students, staff & authorised visitors.
This contract will commence in April 2026 and will continue for 3 years. There will be the option to extend the contract for a further term further term two 1-year extension.
The tender process will be conducted as a Competitive flexible procedure.
Suppliers must meet the conditions of participation set out in this Tender Notice to advance to the tender stage of the competition. Tenders will only be marked if an overall combined score of 75% or more has been achieved on Section 8 (additional questions).
To view this notice, please click here:
- How the procedure runs: Please see SQ document timetable for details on this tender process.
CPV: Grounds maintenance services
The lotProcurement structure
single lot · value publishedLot #1Published value£850,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 75%
- Cost: 25%
Published award criteria (2)
- Cost
- Quality
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 14 May 2025, 12:05 BST
- Last source update
- 28 May 2025, 12:07 BST
- Award evaluation window
- Submission end – 1 Dec 2025
- FTS notice number
2025/S 000-021201- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0512e7Find a Tender
- How it runs
Please see SQ document timetable for details on this tender process.
How it was run
Official notice- Submission deadline
- 12 Sept 2025, 13:00 BST
- Clarification deadline
- 20 Jun 2025, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
14 May 2025 → 1 Apr 2026 · 6 dates- Tender notice published14 May 2025, 12:05 BST
- Latest notice published28 May 2025, 12:07 BST
- Clarification questions by20 Jun 2025, 13:00 BST
- Submission deadline12 Sept 2025, 13:00 BST
- Award decision expected by330 days ago1 Dec 2025, 23:59 GMT
- Contract starts210 days ago1 Apr 2026
Notice history
3 events · 2 releases on Find a Tender · since 14 May 2025- Tender notice published14 May 2025, 12:05 BSTUK4
- Tender notice published28 May 2025, 12:07 BSTUK4
- Published value updated to £850,00028 May 2025, 12:07 BSTwas £4,250,000
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender