The Provision of a GIS System

Official notice

Authority: Renfrewshire Council (Local council)

GoodsAward procedure without prior publication of a call for competition

Sectors: Software Packages & ERP (48) Delivery: Scotland (UKM83)

Awarded value£25,500published contract · exc. VAT

Awarded 1 Apr 2021no call for competition

Awarded to ESRI (UK) Limited

What is being bought

Published requirement description

The Council requires the continuation of its Geographical Information System (GIS), which operate on desktop server and mobile platforms to deliver data driven knowledge to all sectors and levels of the Council. The Council relies upon the GIS software to deliver geospatial services to citizens and external partners including mapping applications on our public website, vehicle routing functionality and gritter tracking while third parties use the mapping software for information and progress reporting on projects such as gully cleaning operations and the installation, commissioning and deinstallation of Christmas lights.

CPV: Industry specific software package

The lotProcurement structure

single lot · no lot value published

Lot #1This procurement for this Contract was conducted as a negotiated procedure in…Awarded

This procurement for this Contract was conducted as a negotiated procedure in accordance with Regulation 33 (1)(b) (iii) of the Public Contract (Scotland) Regulations 2015 which states that “a contracting authority may award a public contract following negotiated procedure without prior publication of a contract notice or prior information notice in any of the following cases— (iii)the protection of exclusive rights, including intellectual property rights but only, in the case of paragraphs (ii) and (iii), where no reasonable alternative or substitute exists and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement.”

Delivery: Scotland

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 26 Apr 2021, 10:55 BST
Last source update: 26 Apr 2021, 10:55 BST
Authority reference: RC-CPU-20-334
FTS notice number: 2021/S 000-008857
Classification (CPV): Industry specific software package
Delivery area: Scotland (UKM83)
Official registry OCID: ocds-h6vhtk-02aa0a Find a Tender

Why no open competition: The works, supplies or services can be provided only by a particular economic operator due to protection of exclusive rights, including intellectual property rights
Published justification: The Council currently utilise a suite of GIS software products which are produced by Environmental Services Research Institute Inc (ESRI Inc) and supplied under licence by their sole UK distributor ESRI (UK) Limited. As the products are bespoke to ESRI Inc, the Council conducted a negotiated procedure to purchase the Enterprise Licence Agreement from their national UK distributor ESRI (UK) Limited due to the protection of the exclusive rights held by ESRI Inc and their subsidiary.

Review and risk notes

Review procedure: An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.

Publisher note: (SC Ref:651956)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £25,5001 contract exc. VAT

Bids received 1

Contracts signed 1latest 1 Apr 2021

Awarded to	Value	Date	Status
ESRI (UK) Limited	£25,500 †	—	Awarded

Contracts

Contract 008857-2021-RC-CPU-20-334-1 · ESRI (UK) Limited
Signed
1 Apr 2021
Value
£25,500
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic · 1 from abroad	0	—	—

Contracting authority & participating public bodies

Renfrewshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Renfrewshire House, Cotton Street, Paisley, Scotland, PA1 1JBContact name, email, phone

Dispute resolution & review bodies

Body responsible for mediation procedures Please refer to VI.4.3 belowMediation body UK
Court of SessionReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice

ESRI (UK)Awarded supplier Millennium House, 65 Walton Street, Aylesbury, UK, HP21 7QGContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.