Official UK procurement notice
The Provision of Aircraft Spares for the Merlin Capability
Authority: Ministry of Defence (Central government)
What is being bought
Published requirement descriptionThe Merlin Delivery Team requires an enabling contract for the provision of spares and consumables to support the Merlin Helicopter Fleet with the ability to expedite Demand Orders which are High Priority or where Aircraft is on the Ground (AOG). Quantity or scope: The List of Articles, provided as a supporting document for the DPQQ, identifies the Articles it is expected the chosen supplier will be able to provide. The Statement of Requirement (SOR) document will be formally issued under the Invitation to Tender.
The Contract will be for a three -year period, from the date of contract award.
Prospective contractors are required to hold Quality Management System certification to either:
BS EN 9120: 2018 Quality Management Systems. Requirement for Aviation, Space and Defence Distributors,
BS EN 9100: 2018 Quality Management Systems. Requirement for Aviation, Space and Defence Organisations, or
BS EN ISO 9001: 2015 Quality Management Systems – Requirements,
with the appropriate scope to deliver contract requirements, issued by a Nationally Accredited Certification Body. You will be required to provide a copy of the certificate(s) as directed by any Dynamic Pre-Qualification Questionnaire (DPQQ) or Invitation to Tender (ITT) associated with this Notice, and in any event, the winning supplier will be required to provide it for review prior to contract award.
The Cyber Risk Profile is assessed as Very Low. Risk Assessment Reference (RAR) is RAR-2BBCADA2. A Cyber Essentials Accreditation or demonstration of a suitable Cyber Implementation Plan (CIP) may be required.
Your response submitted via the DSP should only contain information with the Security Classification Official Sensitive or below. If your response contains information with a Security Classification higher than Official Sensitive, please contact the Authority for appropriate submission instructions.
Please note: The Authority will not accept or respond to any clarification questions on the requirement at this stage.
CPV: Parts for helicopters · Purchase
How this framework works
From the published notice- Places
- up to 1 suppliers
- Framework period
- … – … (3 yrs)
- Framework value
- £1,500,000
- Electronic auction
Whilst the answer to IV.2.2) is 'yes,' the Authority is still currently considering the use of a Reverse Auction for this requirement/Project, and therefore an electronic auction may not be utilised. If the Authority decides to use a Reverse Auction further details will be made available at the Tender stage within the ITT.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
Suppliers Instructions How to Express Interest in this Tender:
- Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
- Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
- Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any furt…
- Suitability
Suppliers Instructions How to Express Interest in this Tender:
- Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
- Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
- Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any furt…
- Economic & financial standing
Each supplier’s financial ability to meet this requirement will be assessed on a risk basis and the financial information provided by the supplier in response to the DPQQ will be evaluated by the Authority. Factors that will be taken into consideration when evaluating financial information include turnover, profitability, liquidity & working capital, debt and cash flow. The Authority will also examine the financial health of the immediate and ultimate parent of the supplier where it is part of a group. When assessing the financial health of a supplier, the Authority will also take into consideration any Auditor’s opinion, for example Qualifications or Emphasis of Matter Statements. The Authority’s opinion may be validated using credit agencies such as Company Watch. If examination of the financial information exposes the potential for a supplier to experience financial difficulty in performing the contract, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Evaluation of the financial information will attract a Pass or Fail risk marking which will be awarded using the following criteria:-
Pass – A low or medium financial risk assessment as evaluated by the Authority
Fail – A high unacceptable level of financial risk as evaluated by the Authority
- Technical & professional ability
Prospective contractors are required to hold Quality Management System certification to either:
BS EN 9120: 2018 Quality Management Systems. Requirement for Aviation, Space and Defence Distributors,
BS EN 9100: 2018 Quality Management Systems. Requirement for Aviation, Space and Defence Organisations, or
BS EN ISO 9001: 2015 Quality Management Systems – Requirements,
with the appropriate scope to deliver contract requirements, issued by a Nationally Accredited Certification Body.
Minimum: You will be required to provide a copy of the certificate(s) as directed by any Dynamic Pre-Qualification Questionnaire (DPQQ) or Invitation to Tender (ITT) associated with this Notice, and in any event, the winning supplier will be required to provide it for review prior to cont…
- Legal form for consortia
- If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.
- Second stage candidates
- 3–5 candidates invited to tender
- “The Provision of Aircraft Spares for the Merlin Capability” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted
- Legal basis
- CELEX · 32009L0081 Defence and Security Public Contracts Regulations 2011 (Directive 2009/81/EC)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 5 May 2021, 22:55 BST
- Last source update
- 5 May 2021, 22:55 BST
- Authority reference
701025375- FTS notice number
2021/S 000-009770- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02ad9bFind a Tender- Contract terms summary
Payment follows delivery and acceptance of Articles by the Authority
- Other terms
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
Publisher note: The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.
How it was run
Official notice- Appointment period ends
- 7 Jun 2021, 12:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Deposits and guarantees
The Authority reserve the right to ask for an indemnity, guarantee or bank bond if the Supplier does not meet the required standard for economic and financial standing.
Timeline
5 May 2021 → 7 Jun 2021 · 2 dates- Notice published5 May 2021, 22:55 BST
- Admission / appointment period endsperiod end, not a bid countdown7 Jun 2021, 12:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Merlin DTReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.