Official UK procurement notice
The Provision of Event Management Services for Glasgow 850 Clyde Chorus Event
Authority: Glasgow City Council (Local council)
What is being bought
Published requirement descriptionEvent Management Services are required to support the planning of the Clyde Chorus. It is a multi-venue, multi-genre music event taking place in various established and bespoke venues along the River Clyde.
CPV: Event services
The lotProcurement structure
single lot · value publishedLot #1Published value£250,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Project Team: 10%
- Customer Experience: 15%
- Operational Delivery: 15%
- Marketing and Ticketing: 20%
- Fair Work First: 5%
- price: 30%
- Sustainability: 5%
Published award criteria (7)
- Project Team: 10
- Customer Experience: 15
- Operational Delivery: 15
- Marketing and Ticketing: 20
- Sustainability: 5
- Fair Work First: 5
- Price: 30%
- Economic & financial standing
Question Reference: 4B.4 - The bidder confirms the name, value and/or range of the financial ratios specified in the relevant Contract Notice are as follows-
Trading Performance Ratio
An overall positive outcome on pre-tax profit over a 3 year period. Exceptional items occurring in the normal course of business and non-recurring items can be excluded from calculation.
Liquidity Ratios
Current Ratio - Current Assets/Current Liabilities
Leverage Ratio - Long-term Bank Debt/Net Worth
Service Providers must achieve a score of 5 and above from a combination of above two liquidity ratios.
Scoring Method:
Current Ratio
Range Score
0.00 to 0.80 0
0.81 to 0.90 1
0.91 to 1.00 2
1.01 to 1.10 3
1.11 to 1.20 4
1.21 and above 5
Leverage Ratio
0.01 to 19.99 5
20.00 to 39.99 4
40.00 to 59.99 3
60.00 to 79.99 2
80.00 to 100.00 1
Question Reference: 4B.6 - Concerning any other economic or financial requirements, that may have been specified in the relevant Contract Notice, the bidder declares that-
Intangibles can be included for purposes of the Net Worth figure.
The above ratios and minimum turnover requirements should be calculated on last set of accounts filed at Companies House.
For non-UK Companies, ratios and minimum turnover should be calculated on information contained in the most recent audited accounts. Service Providers who have been trading for less than 3 years must provide evidence that they have met the above minimum financial requirements for the period during which …
Minimum: Glasgow City Council’s Insurance Requirements are- Employer’s Liability The organisation shall take out and maintain throughout the period of their services Employer’s Liability insurance to the value of a minimum TEN MILLION (10,000,000) POUNDS STERLING in respect of any one cla…
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 10 Oct 2024, 08:57 BST
- Last source update
- 10 Oct 2024, 08:57 BST
- Award evaluation window
- 11 Nov 2024 – …
- Authority reference
GCC006229CPU- FTS notice number
2024/S 000-032512- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04a754Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Performance terms
No KPI's only Outputs and Milestones
- Review procedure
Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.
Publisher note: Bidders must hold certificates for Quality Assurance and Environmental Management Standards or comply with all questions noted in SPD Section 4D. Bidders must note the implications FOI legislation and ensure that any info they wish the council to consider withholding is indicated. (NB the council does not bind itself to withhold this info). Tenderers Amendments - Bidders must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer within the Tenderers Amendment statement on PCS-T. Prompt Payment - The successful tenderer shall, as a condition of being awarded, be required to demonstrate to the council's satisfaction that all funds due permitted sub-contractors are paid timeously and as a minimum, invoices rendered by subcontractors shall be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors. Bidders will be required to complete the prompt payment statement and Non-collusion statement within PCS-T. All bidders will be required to sign an Insurance Mandate within PCS-T. If is not signed and returned the council reserves the right to request copies of certificates at any point during the contract period. The terms and conditions is located within the buyers attachment area of PCS-T. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community Benefits are a mandatory requirement of this tender. A mandatory specified requirement equating to 5 points has been requested to be delivered over the duration of the contract. Please see the Invitation to Tender document for further information. (SC Ref:778375)
How it was run
Official notice- Submission deadline
- 11 Nov 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 11 Nov 2024, 12:00 GMT
Timeline
10 Oct 2024 → 11 Nov 2024 · 3 dates- Notice published10 Oct 2024, 08:57 BST
- Submission deadline11 Nov 2024, 12:00 GMT
- Bids opened11 Nov 2024, 12:00 GMT
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria