Find a TenderCancelledProcurement termination notice

Published 16 Jun 2025, 15:24 BST

Official UK procurement notice

The Provision of Extreme Cold Weather (ECW) Clothing

Official notice

Authority: Ministry of Defence (Central government)

GoodsOpen procedureAbove thresholdSME suitable

Sectors: Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37) Delivery: UK

Published estimate£8,500,000≈ £2.8m / year · £10,200,000 inc. VAT

Submissions closed 18 Aug 2025

Next notice expected 16 Jun 2025

Contract term 3 yrsends 7 Sept 2028 · up to 7 Sept 2029 with extensions · starts 8 Sept 2025

What is being bought

Published requirement description

This requirement is for the provision of Extreme Cold Weather (ECW) Clothing for Field Army and Joint Aviation Command. Items required include, but are not limited to, base layers, jackets, trousers, gloves and hats.

Please note, the total contract value of this requirement is made up of the winning tender price and a Limit of Liability to enable similar items to be procured during the period of contract.

No preliminary market engagement: Pipeline notice published with expressions of interest received.

CPV: Arctic clothing and equipment

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£8,500,000

Contract period: 8 Sept 2025 – 7 Sept 2028 (3 yrs) · up to 7 Sept 2029 with extensionsValue: £8,500,000 exc. VAT · £10,200,000 inc. VAT

Delivery: UKEligibility: SME eligible

Extensions: 1 option year, or part thereof, solely at the discretion of the purchasing Authority

37411300 Arctic clothing and equipment

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
As per PSQ
Technical & professional ability
As per PSQ

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Compliancy against a set of minimum technical specifications
Lowest Price

Conditions of participation2

Economic & financial standing
As per PSQ
Technical & professional ability
As per PSQ

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Cancelled
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 16 Jun 2025, 15:24 BST
Last source update: 10 Oct 2025, 10:19 BST
Award evaluation window: Submission end – 27 Aug 2025
Authority reference: 714896451
FTS notice number: 2025/S 000-042446
Latest notice: Procurement termination notice (UK12)
Classification (CPV): Arctic clothing and equipment
Delivery area: UK
Official registry OCID: ocds-h6vhtk-054977 Find a Tender

How it was run

Official notice

Run through: Defence Sourcing Portal · Who buys & how to bid on MOD DSP

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · registration requires an NCAGE code — obtain in advance · before you can bid: NCAGE

Submission deadline: 18 Aug 2025, 12:00 BST
Clarification deadline: 4 Aug 2025, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

All bids must be submitted through the Defence Sourcing Portal (DSP) - contracts.mod.uk/esop/guest/go/opport… ↗

Timeline

16 Jun 2025 → 10 Oct 2025 · 10 dates

Planning notice published
16 Jun 2025, 15:24 BST
Next notice expected
16 Jun 2025, 23:59 BST
Tender notice published
23 Jul 2025, 15:13 BST
Clarification questions by
4 Aug 2025, 17:00 BST
Submission deadline
18 Aug 2025, 12:00 BST
Award decision expected by
27 Aug 2025, 23:59 BST
Contract starts
8 Sept 2025, 00:00 BST
Assessment summaries sent
16 Sept 2025, 00:00 BST
Standstill ends
19 Sept 2025, 23:59 BST
Latest notice published383 days ago
10 Oct 2025, 10:19 BST

Notice history

10 events · 5 releases on Find a Tender · since 16 Jun 2025

Pipeline notice published
16 Jun 2025, 15:24 BST
UK1
Tender notice published
23 Jul 2025, 15:13 BST
UK4
Status changed to active
23 Jul 2025, 15:13 BST
Procurement method changed
23 Jul 2025, 15:13 BST
Deadline published: 18 Aug 2025, 12:00 BST
23 Jul 2025, 15:13 BST
Contract award notice published
10 Sept 2025, 16:45 BST
UK6
Status changed to complete
10 Sept 2025, 16:45 BST
Contract award notice published
16 Sept 2025, 15:21 BST
UK6
Contract signature expected
26 Sept 2025, 23:59 BST
scheduled
Procurement termination notice published
10 Oct 2025, 10:19 BST
UK12

Routine re-releases (5)

2025-07: 1 release · 23 Jul 2025
2025-06: 1 release · 16 Jun 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £8,500,0001 award exc. VAT

Bids received 55 from SMEs

Named bidders 7published on the award notice

Contracts signed 1

Awarded to	Value	Date	Status
Brigantes Consulting LimitedSME, Ilasco Limitedjoint award29 Sept 2025 – 25 Sept 2028 · up to 25 Sept 2029Extensions: 1 year or part therof · Options: The option to procure similar items over the duration of the contract, subject to budgetary approval. · Amended: Revision of Contract Award Decision	£8,500,000	16 Sept 2025	Awarded

Contracts

Contract 1 · Brigantes Consulting LimitedSME, Ilasco Limited
Signed
date not published
Value
—
Period
… – 7 Sept 2028
Status
cancelled (7 Oct 2025)

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5final-stage tenders	5	0	—

Who bid

did not winLevel Peak Associates LtdSME · West Midlands
did not winFlamepro Global Ltd · Yorkshire and the Humber
did not winBCB International Limited · East Midlands
wonBrigantes Consulting LimitedSME · South West England + Ilasco Limited · Scotland · consortium
wonIlasco Ltd · Scotland + Brigantes Consulting LimitedSME · South West England · consortium

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Ministry of Defence

Contracting authorityPublic authority - central government GB-PPON: PHVX-4316-ZVGZ Monxton Road, Andover, South East, SP11 8HJContact email

Bidders & participating suppliers

5 commercial parties on the notice · 1 awarded

BCB International LimitedBidder / tendererGB-COH: 01442485 Wilne Mill, Derby, East Midlands, DE72 3QJ
Brigantes Consulting LimitedAwarded supplierGB-COH: 08834019 Bradninch Hall, Castle Street, Exeter, South West, EX4 3PLContact email
Flamepro Global LtdBidder / tendererGB-COH: 10848992 Unit 2 Dianthus Business Park, Newport, Yorkshire & Humber, HU15 2FT
Ilasco LimitedBidder / tendererGB-COH: SC071900 52-53 Nasmyth Road, Glenrothes, Scotland, KY6 2SDContact email
Level Peak Associates LtdBidder / tendererGB-COH: 06379641 Unit 4 Hereford Trade Park, Hereford, West Midlands, HR4 9SG

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure

Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender10 Oct 2025, 10:19 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender16 Sept 2025, 15:21 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender10 Sept 2025, 16:45 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender23 Jul 2025, 15:13 BST
Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender16 Jun 2025, 15:24 BST