Official UK procurement notice
The Provision of Property Management Services
Authority: North Ayrshire Council (Local council)
What is being bought
Published requirement descriptionNorth Ayrshire Council (NAC) has a large and diverse portfolio of properties that are currently managed both in-house by professional staff (retail and offices) and by an external agent (industrial units).
NAC is now looking to appoint a third-party service provider to provide a professional property management service to manage its entire Commercial Property Portfolio which is spread across NAC area.
- Recurrence: June 2027
CPV: Commercial property management services
The lotProcurement structure
single lot · no lot value publishedLot #1Renewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Tenant and Landlord Management: 20%
- Estate Management Reporting: 8%
- Income and Debt Recovery: 6%
- Marketing: 6%
- price: 60%
Published award criteria (5)
- Tenant and Landlord Management: 20
- Estate Management Reporting: 8
- Income and Debt Recovery: 6
- Marketing: 6
- Price: 60
- Suitability
Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
Bidders must confirm if they hold the particular authorisation or memberships
- Economic & financial standing
Bidders will be required to have a minimum yearly “specific” turnover of 150000 GBP for the last 3 years in the business area covered by the contract.
North Ayrshire Council reserve the right to review the bidders financial information including information from credit reference agencies at tender stage and throughout the life of the contract, and seek clarifications if necessary. If clarifications are not satisfactory the bidder may be excluded from the tender process.
Bidders who cannot meet the required level of turnover will be excluded from this tender.
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 5 million GBP in respect of any one event
www.hse.gov.uk/pubns/hse40.pdf ↗
Public Liability Insurance 10 million GBP in respect of any one event
Professional Indemnity Insurance 5 million GBP in the aggregate
Third-Party Motor Vehicle Insurance
- Technical & professional ability
Bidders are required to provide 2 examples of services carried out in the past 3 years that demonstrates they have the relevant experience to deliver the services described in the Contract Notice. The services must be of a similar value, size and scope. Unsatisfactory experience will result in exclusion from the tender process.
Bidders must also provide 2 satisfactory references for the same 2 contracts on the reference templates provided. References should be completed and signed by previous customers for contracts of a similar value, size and scope. If any of the referees score the bidder less than 2 the bidder will be excluded from the tender process.
Completed experience and reference templates must be zipped and uploaded at question 4C.1 of the qualification envelope.
Bidders are required to confirm the *supplier itself/supplier's staff* have the following relevant educational and professional qualifications:
Royal Institution of Chartered Surveyors (RICS) accreditation.
Bidders are required to confirm that they will employ environmental management measures that meet the following requirements:
reduce waste and carbon emissions
Bidders are required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. Accepted evidence includes but is not limited to:
- a completed copy of the Bidder ‘relevant contract’ Climate Change Plan Template, including planned projects and actions to reduce th…
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · June 2027
- First published
- 13 Dec 2021, 17:05 GMT
- Last source update
- 1 Jul 2022, 14:20 BST
- Award evaluation window
- 2 Aug 2022 – …
- Authority reference
NAC/5084- FTS notice number
2022/S 000-018043- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-030097Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
Publisher note: Lots are not being used for this tender for the reason(s) stated below: Value of contract not suitable for lots. Nature of the contract not suitable for lots. Delivery of the contract is location specific. Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1. Health and Safety Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for Health and Safety management, see attachment at SPD question 4D.1. Environmental Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment at SPD question 4D.2. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community benefits will be required on a voluntary basis for: 1. Fair Work: promotion of job opportunities within North Ayrshire; employability targets for specific priority groups. 2. Upskilling (including curriculum development): work experience placements; taster sessions; training opportunities; work within education establishments. 3. Entrepreneurial, Inclusive and Sustainable Economy: monitoring spend within North Ayrshire; with micro, small and medium enterprises; and the Third Sector. 4. Wish List: delivery of community and Third Sector requests for support from the NAC Community Benefit Wish List. (http://northayrshire.community/community-benefits-wishlist-application-form/) (SC Ref:698499)
How it was run
Official notice- Submission deadline
- 2 Aug 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 2 Aug 2022, 12:00 BST
Timeline
30 Apr 2022 → 1 Oct 2022 · 5 dates- Next notice expected30 Apr 2022, 00:00 BST
- Notice published1 Jul 2022, 14:20 BST
- Submission deadline2 Aug 2022, 12:00 BST
- Bids opened2 Aug 2022, 12:00 BST
- Contract starts1 Oct 2022, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 1 Jul 2022- Published value published: £375,0001 Jul 2022, 14:20 BST
- Status changed to active1 Jul 2022, 14:20 BST
- Procurement method changed1 Jul 2022, 14:20 BST
- Deadline published: 2 Aug 2022, 12:00 BST1 Jul 2022, 14:20 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kilmarnock Sheriff CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.