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Published 18 Feb 2025, 10:59 GMT

Official UK procurement notice

The Supply and Delivery of Fresh Bread & Meat, Groceries and Frozen Food to Lancashire County Council Corporate Premises

Official notice

Authority: Lancashire County Council (Local council)·Consortium: 2 public authorities

Framework agreement3 lotsGoodsOpen procedure
Sectors: Food, beverages, tobacco and related products (15) Delivery: North West (UKD3)
Framework ceiling (notional)£1,233,600total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 25 Mar 2025awarded 1 Aug 2025
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

Lancashire County Council (The Authority) is inviting tenders on the terms set out in the ITT to secure a multi-lotted supplier framework for the supply and direct delivery of food and drink products into the Authority's Corporate Premises, including Fresh Bread and Fresh Meat Products, Groceries and Frozen Food.

Corporate Premises include, Corporate Cafes, Outdoor Education Centres, Museums, Libraries, Day Centres, Children's Centres etc.

The Framework is separated into three (3) lots and the requirements are as follows.

Lot 1 - The Supply and Direct Delivery of Groceries and Frozen Food

Lot 2 - The Supply and Direct Delivery of Fresh Bread, Morning Good and Sweet Baked Products

Lot 3 - The Supply and Direct Delivery of Fresh Non-Halal Meat Products

The initial Framework term is 2 years, the Authority may in its absolute discretion, exercise the option to extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 4 years.

  • Recurrence: The initial framework term is 2 years, the Authority may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework does not exceed 48 months. At either the end of the initial term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.

CPV: Bread products, fresh pastry goods and cakes · Food, beverages, tobacco and related products · Meat

How this framework works

From the published notice
Bids received
2 bids on the busiest of 3 lots · 3 suppliers appointed

Lots and requirements (3)Procurement structure

3 lots · all with a published value · same evaluation weights on every lot
Lot #1Groceries and Frozen Food ProductsAwardedRenewalPublished value£816,000

Lancashire County Council is inviting tenders on the terms set out in the ITT to secure a single supplier framework for the supply and direct delivery of grocery and frozen food products to approximately 39 sites throughout the Authority.

The duration of the framework agreement will be for an initial period of 2 years, with the Authority having the option to extend for any given period up to maximum of a further 24 months.

The framework is estimated to be between £170,000 to £204,000 per annum for Lancashire County Council Spend (£680,000 to £816,000 over 4 years).

Tenderers should note, the value of the whole framework may fluctuate, and annual/total value is not guaranteed. The number of sites may also vary throughout the duration of the framework. Additional information: Tenderers must have the capability to deliver all products listed in the relevant lot to all required Authority sites at the frequency requested in the tender documentation.

Delivery: North West
Extensions: The initial Framework term is 2 years, the Authority may in its absolute discretion, exercise the option to extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 4 years. · The initial Framework term is 2 years, the Authority may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 4 years. At either the end of the initial Framework term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.Variant bids: not allowed
15000000 Food, beverages, tobacco and related products
Lot #2Fresh Bread, Morning Goods & Sweet Baked ProductsAwardedRenewalPublished value£144,000

Lancashire County Council is inviting tenders on the terms set out in the ITT to secure a single supplier framework for the supply and direct delivery of fresh bread, morning goods and sweet baked products to approximately 13 sites throughout the Authority.

The duration of the framework agreement will be for an initial period of 2 years, with the Authority having the option to extend for any given period up to maximum of a further 24 months.

The framework is estimated to be between £30,000 to £36,000 per annum for Lancashire County Council Spend (£120,000 to £144,000 over 4 years).

Tenderers should note, the value of the whole framework may fluctuate, and annual/total value is not guaranteed. The number of sites may also vary throughout the duration of the framework. Additional information: Tenderers must have the capability to deliver all products listed in the relevant lot to all required Authority sites at the frequency requested in the tender documentation.

Delivery: North West
Extensions: The initial Framework term is 2 years, the Authority may in its absolute discretion, exercise the option to extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 4 years. · The initial Framework term is 2 years, the Authority may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 4 years. At either the end of the initial Framework term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.Variant bids: not allowed
15810000 Bread products, fresh pastry goods and cakes
Lot #3Fresh Non-Halal Meat ProductsAwardedRenewalPublished value£273,600

Lancashire County Council is inviting tenders on the terms set out in the ITT to secure a single supplier framework for the supply and direct delivery of fresh meat products to approximately 11 sites throughout the Authority.

The duration of the framework agreement will be for an initial period of 2 years, with the Authority having the option to extend for any given period up to maximum of a further 24 months.

The framework is estimated to be between £57,000 to £68,400 per annum for Lancashire County Council Spend (£228,000 to £273,600 over 4 years).

Tenderers should note, the value of the framework may fluctuate, and annual/total value is not guaranteed. The number of sites may also vary throughout the duration of the framework. Additional information: Tenderers must have the capability to deliver all products listed in the relevant lot to all required Authority sites at the frequency requested in the tender documentation.

Delivery: North West
Extensions: The initial Framework term is 2 years, the Authority may in its absolute discretion, exercise the option to extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 4 years. · The initial Framework term is 2 years, the Authority may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 4 years. At either the end of the initial Framework term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.Variant bids: not allowed
15110000 Meat

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 30%Price: 60%Social value: 10%
Published sub-criteria (4)
  • Technical: 20%
  • Product Testing: 10%
  • price: 60%
  • Social Value: 10%
Published award criteria (4)
  • Technical: 20
  • Social Value: 10
  • Product Testing: 10
  • Price: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “The Supply and Delivery of Fresh Bread & Meat, Groceries and Frozen…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · The initial framework term is 2 years, the Authority may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework does not exceed 48 months. At either the end of the initial term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.

First published
18 Feb 2025, 10:59 GMT
Last source update
22 Aug 2025, 15:06 BST
Award evaluation window
25 Mar 2025 – …
Authority reference
CR/CORP/LCC/24/206
FTS notice number
2025/S 000-050938
Classification (CPV)
Bread products, fresh pastry goods and cakesFood, beverages, tobacco and related productsMeat
Delivery area
North West (UKD3)
Official registry OCID
ocds-h6vhtk-04e321 Find a Tender

Publisher note: The tender documents are available on Lancashire County Council's electronic tendering site. https:// www.lancashire.gov.uk/iSupplier/ Use of this system does not require high specification IT equipment or connections, nor high level personal IT skills/capabilities. Access to the system/software and advice is free of charge. Please note: tenderers are advised to allow plenty of time for registration and to do this as early as possible during the tender period. Registration is necessary in order to view the tender details and obtain tender documentation. The Negotiation(Request For Quote) number (tender reference number for online tendering system) is LCC43649

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
25 Mar 2025, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
25 Mar 2025, 13:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.lancashire.gov.uk/isupplier/ ↗

Timeline

25 Mar 2025 → 22 Aug 2025 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    25 Mar 2025, 12:00 GMT
  2. Bids opened
    25 Mar 2025, 13:00 GMT
  3. Notice published
    22 Aug 2025, 15:06 BST

Notice history

2 events · 2 releases on Find a Tender · since 22 Aug 2025
  1. Status changed to complete
    22 Aug 2025, 15:06 BST
  2. Buyer details updated
    22 Aug 2025, 15:06 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 2busiest of 3 lots
Contracts signed 3latest 1 Aug 2025

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Groceries and Frozen Food Products

    Signed
    1 Aug 2025
    Value
    £816,000
    Status
    active

  • Fresh Bread, Morning Goods & Sweet Baked Products

    Signed
    1 Aug 2025
    Value
    £144,000
    Status
    active

  • Fresh Non-Halal Meat Products

    Signed
    1 Aug 2025
    Value
    £273,600
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Groceries and Frozen Food Products2bids———
2 · Fresh Bread, Morning Goods & Sweet Baked Products1bids———
3 · Fresh Non-Halal Meat Products1bids———

Contracting authority & participating public bodies

2 public bodies on the notice

Lancashire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Preston, North West, PR10LDContact name, email

Dispute resolution & review bodies

  • Royal Courts of JusticeReview body London

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria