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Published 26 May 2023, 06:32 BST

Official UK procurement notice

The Supply and Distribution of Fresh Bread & Morning Goods, Fresh Meat Products and Soft Drinks & Confectionery

Official notice

Authority: Lancashire County Council (Local council)

Framework agreement3 lotsGoodsOpen procedureSME suitable
Sectors: Food, beverages, tobacco and related products (15) Delivery: North West (UKD4)
Framework ceiling (notional)£5,244,400total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 27 Jun 2023awarded 15 Aug 2023
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

Lancashire County Council is inviting tenders on the terms set out in this ITT to secure a multi-lotted framework agreement for the supply and direct delivery of:

  • Fresh bread, morning goods and sweet baked products to approximately 500 plus units including, schools, colleges, care homes and civic units.
  • Fresh non-halal meat to approximately 30 plus sites including care homes and civic units.
  • Soft drinks, crisps and confectionery products to over 60 units, including high schools, care homes and civic units.
  • Recurrence: The initial framework term is 1 year, the Council may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework does not exceed 24 months. At either the end of the initial term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.

CPV: Animal products, meat and meat products · Bakery products · Food, beverages, tobacco and related products · Soft drinks

How this framework works

From the published notice
Bids received
1 bids on the busiest of 3 lots · 3 suppliers appointed

Lots and requirements (3)Procurement structure

3 lots · all with a published value · evaluation weights differ by lot
Lot #1Supply and Distribution of Fresh Bread, Morning Goods and Sweet Baked ProductsAwardedRenewalPublished value£3,514,000

LCC (Lancashire County Council) is inviting tenders on the terms set out in the ITT to secure a single supplier and distribution lot for the supply of fresh bread, morning good and sweet baked products into over 500 sites throughout the council. These sites will include primary and high schools, care homes and civic sites.

The duration of the framework agreement will be for an initial period of 1 year, with the council having the option to extend for any given period up to maximum of a further 12 months.

The framework is estimated to be between £1,255,000 to £1,506,000 per annum for Lancashire County Council Spend (£2,510,000 to £3,012,000 over 2 years).

The value of participation by the wider public sector is estimated to be between £0 to £251,000 per annum (£502,000 maximum over 2 years) - Please see section VI.3) - additional Information for further details regarding wider public sector participation.

Tenderers should note, the value of this Lot may fluctuate and the annual/total value is not guaranteed.

Delivery: North West
Extensions: The initial Framework term is 1 year, the Council may in its absolute discretion, exercise the option to extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 2 years. · The initial Framework term is 1 year, the Council may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 2 years. At either the end of the initial term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.Variant bids: not allowed
15612500 Bakery products
Lot #2The Supply and Distribution of Soft Drinks, Crisps & ConfectioneryAwardedRenewalPublished value£1,341,200

LCC (Lancashire County Council) is inviting tenders on the terms set out in the ITT to secure a single supplier and distribution lot for the supply of soft drinks, crisps & confectionery into over 60 sites throughout the council. These sites will include high schools, care homes and civic sites.

The duration of the framework agreement will be for an initial period of 1 year, with the council having the option to extend for any given period up to maximum of a further 12 months.

The framework is estimated to be between £479,000 to £547,800 per annum for Lancashire County Council Spend (£958,000 to £1,149,600 over 2 years).

The value of participation by the wider public sector is estimated to be between £0 to £95,800 per annum (£191,600 maximum over 2 years) - Please see section VI.3) - additional Information for further details regarding wider public sector participation.

Tenderers should note, the value of this Lot may fluctuate and the annual/total value is not guaranteed.

Delivery: North West
Extensions: The initial Framework term is 1 year, the Council may in its absolute discretion, exercise the option to extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 2 years. · The initial Framework term is 1 year, the Council may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 2 years. At either the end of the initial term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.Variant bids: not allowed
15982000 Soft drinks
Lot #3The Supply and Distribution of Fresh Meat ProductsAwardedRenewalPublished value£389,200

LCC (Lancashire County Council) is inviting tenders on the terms set out in the ITT to secure a single supplier and distribution lot for the supply of fresh (non-halal) meat products into over 30 sites throughout the council. These sites will include care homes and civic sites.

The duration of the framework agreement will be for an initial period of 1 year, with the council having the option to extend for any given period up to maximum of a further 12 months.

The framework is estimated to be between £139,000 to £166,800 per annum for Lancashire County Council Spend (£278,000 to £333,600 over 2 years).

The value of participation by the wider public sector is estimated to be between £0 to £27,800 per annum (£55,600 maximum over 2 years) - Please see section VI.3) - additional Information for further details regarding wider public sector participation.

Tenderers should note, the value of this Lot may fluctuate and the annual/total value is not guaranteed.

Delivery: North West
Extensions: The initial Framework term is 1 year, the Council may in its absolute discretion, exercise the option to extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 2 years. · The initial Framework term is 1 year, the Council may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework agreement does not exceed 2 years. At either the end of the initial term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.Variant bids: not allowed
15100000 Animal products, meat and meat products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Supply and Distribution of Fresh Bread, Morning Goods and Sweet Baked Products40%60%
2 · The Supply and Distribution of Soft Drinks, Crisps & Confectionery30%70%
3 · The Supply and Distribution of Fresh Meat Products30%70%
What this means for your bid
  • Price carries 60–70 points depending on the lot; most lots put it at 70 points.
  • “The Supply and Distribution of Fresh Bread & Morning Goods, Fresh Meat…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · The initial framework term is 1 year, the Council may in its absolute discretion, extend the term by any number of defined periods, so long as the maximum duration of the framework does not exceed 24 months. At either the end of the initial term or extended/maximum term, there may be a requirement for the services to continue, in this instance the services may be re-procured.

First published
26 May 2023, 06:32 BST
Last source update
13 Sept 2023, 12:10 BST
Award evaluation window
27 Jun 2023 – …
Authority reference
CR/CORP/LCC/23/205
FTS notice number
2023/S 000-027071
Classification (CPV)
Animal products, meat and meat productsBakery productsFood, beverages, tobacco and related productsSoft drinks
Delivery area
North West (UKD4)
Official registry OCID
ocds-h6vhtk-03cf9e Find a Tender

Publisher note: LCC (Lancashire County Council) wishes to establish this framework (where the successful tenderer's capacity and capability permits)accessible for use by other public sector bodies (all stated lots) including: • Blackburn with Darwen Borough Council, • Blackpool Borough Council, • Bolton Metropolitan Borough Council, • Bury Metropolitan Borough Council, • Cheshire East County Council, • Cheshire West and Chester Council, • Halton Borough Council, • Knowsley Metropolitan Council, • Lancaster City Council, • Manchester City Council, • Oldham Metropolitan Borough Council, • Rochdale Metropolitan Borough Council, • Salford City Council, • Sefton Council, • St Helens Council, • Stockport Metropolitan Borough Council, • Tameside Metropolitan Borough Council, • Trafford Metropolitan Borough Council, • West Lancashire Borough Council, • Wigan Metropolitan Borough Council, • Police and Crime Commissioner for Lancashire • Lancashire Fire and Rescue Service.

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
27 Jun 2023, 10:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
27 Jun 2023, 11:00 BST
Detailed submission instructions & authority contactsFrom official release

www.lancashire.gov.uk/isupplier/ ↗

Timeline

27 Jun 2023 → 13 Sept 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    27 Jun 2023, 10:00 BST
  2. Bids opened
    27 Jun 2023, 11:00 BST
  3. Notice published
    13 Sept 2023, 12:10 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    13 Sept 2023, 12:10 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 11 from SMEs · busiest of 3 lots
Contracts signed 3latest 15 Aug 2023

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Supply and Distribution of Fresh Bread, Morning Goods and Sweet Baked Products

    Signed
    15 Aug 2023
    Value
    £3,514,000
    Status
    active

  • The Supply and Distribution of Soft Drinks, Crisps & Confectionery

    Signed
    15 Aug 2023
    Value
    £1,341,200
    Status
    active

  • The Supply and Distribution of Fresh Meat Products

    Signed
    15 Aug 2023
    Value
    £389,200
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Supply and Distribution of Fresh Bread, Morning Goods and Sweet Baked Products1bids · 1 electronic1——
2 · The Supply and Distribution of Soft Drinks, Crisps & Confectionery1bids · 1 electronic1——
3 · The Supply and Distribution of Fresh Meat Products1bids · 1 electronic1——

Contracting authority & participating public bodies

Lancashire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Fishergate, Preston, North West, PR18XJContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Royal Courts of JusticeReview body London

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria