Official UK procurement notice
Total Facilities Management Home Office North
Authority: Ministry of Justice (Central government)
What is being bought
Published requirement descriptionExtension to existing contract for the Provision of Total Facilities Management Services to the Home Office North Estate (which includes South West England) to 31 March 2026
CPV: Property management services of real estate on a fee or contract basis
The lotProcurement structure
single lot · no lot value publishedLot #1The Home Office awarded a contract to Interserve (Facilities Management) Limited (now…Awarded
The Home Office awarded a contract to Interserve (Facilities Management) Limited (now Mitie FM LTD) on 1st July 2016 for the provision of facilities management services following a competitive procurement (Contracts Finder Reference CCS1111 (Home Office North)). This contract, including options for extension included within the contract ran from 1st July 2016 to the 30th June 2023. The estimated value of the original contract including extensions was £78,400,000. The contract is managed by the Ministry of Justice (MoJ) on behalf of the Home Office. The Home Office will be re-procuring their own FM contract(s) under its FM26 Programme including the services currently being provided under this contract and a PIN is due to be issued shortly regarding future procurement of these services. Given its scale and complexity, it is anticipated that the FM26 contracts will not be mobilised until 2025. The MoJ, on behalf of the Home Office, has therefore opted to extend the existing contract to 31st March 2026 to allow time for full consideration of the Home Office’s FM procurement strategy and conduct any procurement activity (including any delays to the implementation of FM26 beyond the currently anticipated timetable). The estimated value of the extension is £46,168,129.
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 1 Dec 2023, 15:36 GMT
- Last source update
- 1 Dec 2023, 15:36 GMT
- FTS notice number
2023/S 000-035540- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-042121Find a Tender
- Why no open competition
No tenders or no suitable tenders/requests to participate in response to restricted procedure; The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons; New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive
- Published justification
The MoJ has implemented the above modifications to the existing contract under Regulation 72(9) PCR, using a negotiated procedure without prior publication in accordance with Reg. 32(2)(b)(ii) PCR, on the basis that the services to be supplied can only be supplied by Mitie because competition is absent for technical reasons. The FM services to be supplied are particularly complex because they incorporate secure sites, require a vetted workforce and supply chain, an understanding of Home Office operations and an ability to respond to urgent and unforeseen matters. The estate includes a variety of different buildings varying in age, size and capacity levels. Maintaining service continuity is a critical element of the service, which takes expertise and time to understand. Specialist knowledge of the services in question is therefore critical in order to maintain the functioning of essential public services. Although alternative suppliers exist for FM services in general, it would not be feasible for the Home Office to competitively procure and successfully mobilise a new contract of this complexity with an alternative supplier for a relatively short time period in advance of the anticipated transition to FM26; particularly given the likely complexities associated with mobilisation, complexities arising from what would be potentially a dual transition involving up to three contractors, associated workforce issues and the risk of disruption to critical public services should the Home Office be unable to successfully transition to a new supplier prior to expiry of the existing contract. The forthcoming FM26 competition will provide the market with the new procurement opportunity.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| MITIE FM LIMITED | £46,168,129 † | — | Awarded |
Contracts
Total Facilities Management Home Office North · MITIE FM LIMITED
- Signed
- 1 Nov 2023
- Value
- £46,168,129
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review Service Cabinet OfficeReview body
Bidders & participating suppliers
1 commercial party on the notice- MITIE FM LIMITEDAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.