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Published 8 Jun 2021, 16:54 BST

Official UK procurement notice

Trend Building Management System for Maintenance, Servicing and Minor Works

Official notice

Authority: University of Aberdeen (Education)

Framework agreementServicesOpen procedureSME suitable
Sectors: Business Services & Consultancy (79) Delivery: Scotland (UKM50)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 8 Jul 2021awarded 16 Aug 2021

What is being bought

Published requirement description

Award Notice for appointment of 2 suppliers for a maintenance term contract for Building Management Control Systems Maintenance.

CPV: Building and facilities management services

How this framework works

From the published notice
Places
up to 2 suppliers · 4 bids received (2.0 per place) · 2 appointed (full)

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: Scotland
Extensions: Optional 1 year extensionVariant bids: not allowed
79993000 Building and facilities management services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 55%Price: 40%Environmental: 5%
Published sub-criteria (7)
  • Response: 10%
  • Contract Management: 15%
  • Health & Safety: 15%
  • Quality Assurance: 10%
  • Added Value: 5%
  • price: 40%
  • Sustainability: 5%
Published award criteria (7)
  • Response: 10
  • Contract Management: 15
  • Health & Safety: 15
  • Quality Assurance: 10
  • Sustainability: 5
  • Added Value: 5
  • Price: 40
Conditions of participation1
  • Suitability

    Must be a Trend approved partner and able to provide SET software license

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Trend Building Management System for Maintenance, Servicing and Minor…” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
8 Jun 2021, 16:54 BST
Last source update
2 Sept 2021, 17:25 BST
Award evaluation window
8 Jul 2021 – …
Authority reference
AU20/56
FTS notice number
2021/S 000-021783
Classification (CPV)
Building and facilities management services
Delivery area
Scotland (UKM50)
Official registry OCID
ocds-h6vhtk-02b9af Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:665987)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
8 Jul 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
8 Jul 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

8 Jul 2021 → 2 Sept 2021 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    8 Jul 2021, 12:00 BST
  2. Bids opened
    8 Jul 2021, 12:00 BST
  3. Notice published
    2 Sept 2021, 17:25 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    2 Sept 2021, 17:25 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 44 from SMEs
Contracts signed 1latest 16 Aug 2021

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 021783-2021-AU20/56-1

    Signed
    16 Aug 2021
    Value
    £400,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids · 4 electronic · 4 from abroad4——

Contracting authority & participating public bodies

University of Aberdeen

Contracting authorityEducationBody governed by public lawEducation University Office, King's College, Aberdeen, Scotland, AB24 3FXContact email Published organisation website ↗

Dispute resolution & review bodies

  • Aberdeen Sheriff CourtReview body Aberdeen

Framework contractors & participating bidders

2 commercial parties on the notice
  • Kendra Energy Solutions LtdFramework contractor Cavendish House, Bourne End Business Park, Cores End Road, Bourne End, Bucks, UK, SL8 5AS
  • West Coast Controls LtdFramework contractor Unit 1 Cadder House, Bleachfield, Milngavie, Glasgow, Scotland, G62 7LW

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria