Find a TenderPast planning noticePreliminary market engagement notice
Published 5 Jun 2025, 15:20 BST

Official UK procurement notice

UHB Enterprise ITSM · UK public procurement notice

Official notice

Authority: University Hospitals Birmingham NHS Foundation Trust (Central government)

ServicesAbove thresholdSME suitable
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Delivery location not published
Planned pipeline valueValue not publishedpipeline notice, not a live tender
Tender notice expected Date not publishedfrom the planned procurement notice
Contract term 5 yrs 1 moends 29 Dec 2030 · starts 20 Nov 2025

What is being bought

Published requirement description

University Hospitals Birmingham NHS Foundation Trust (UHB) is a major teaching hospital in England and the West Midlands, serving regional, national, and international populations. It comprises Birmingham Heartlands Hospital, Birmingham Chest Clinic, Good Hope Hospital, Queen Elizabeth Hospital Birmingham, Solihull Hospital, and various Community Services. UHB IT Services delivers IT Services to circa 27,000 service users and is forecast to transact over 200,000 support transactions this year. The estate comprises over 900 servers (physical and virtual) and 22,500 desktop and mobile computer devices spread over multiple locations. The IT Services department of University Hospitals Birmingham consist of circa. 450 members of staff delivering a wide variety of services via ITIL aligned processes and functions including but not limited to:  Service Desk  Incident Management  Problem Management  Request fulfilment and ability to track resources and changes  Event Manage  Identity Management  Change Management  Asset & Configuration Management (CMDB)  Service Level Management  Service Catalogue Management  Supplier Management  Knowledge Management  Service Continuity Management  Information Security Management

CPV: IT services: consulting, software development, Internet and support · System management software package

The lotProcurement structure

single lot · no lot value published
Lot #1Planned 5 yrs 1 moSME
Contract period: 20 Nov 2025 – 29 Dec 2030 (5 yrs 1 mo)
Eligibility: SME eligible

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Past planning notice
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
5 Jun 2025, 15:20 BST
Last source update
5 Jun 2025, 15:20 BST
Authority reference
PROC.08.0827
FTS notice number
2025/S 000-030323
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
IT services: consulting, software development, Internet and supportSystem management software package
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-0543d0 Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

5 Jun 2025 → 20 Nov 2025 · 3 dates
  1. Planning notice published
    5 Jun 2025, 15:20 BST
  2. Market engagement
    26 Jun 2025, 23:59 BST

    Potential suppliers are requested to respond to the full requirements, as detailed in Annex 1 Full Requirements ITSM Replacement Project V3.0.xlsx with confirmation of ability to meet the requirement, a description of how their product meets the requirement, and which module (if applicable) the requirement is met with. Suppliers must provide estimated costs for their product, including module breakdown, implementation, and ongoing support. Bidders should respond to both the 3 year and 5 year worksheets within the Annex 2 Indicative Cost Schedule. Procurement Process The procurement process will be subject to further approvals and this Pre-Market Engagement Exercise will help form the tender process so currently, the route to market is unknown. Suppliers wishing to participate in this market engagement exercise and express an interest in this requirement should respond to the questionnaire via the online form on the Health Family Single eCommercial System Portal (Atamis) by 13:00 on Thursday 26th June 2025. health-family.force.com/s/Welcome ↗ Please search for C366780 To View documents please register interest and then navigate "My Proposals and quotes"

  3. Contract starts341 days ago
    20 Nov 2025

Notice history

1 event · 1 release on Find a Tender
  1. Preliminary market engagement notice published
    5 Jun 2025, 15:20 BST
    UK2

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

University Hospitals Birmingham NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PWVL-6877-BXXV Mindelsohn Way, Birmingham, West Midlands, B15 2WBContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure