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Published 14 Sept 2026, 17:21 BST

Official UK procurement notice

UKRI-5541 Framework Agreement for BGS Keyworth Food Supplies

Official notice

Authority: UK Research and Innovation (Central government)

Framework agreementGoodsOpen procedureAbove thresholdSME suitable
Sectors: Food, beverages, tobacco and related products (15) Delivery: UK
Framework ceiling (notional)£240,000framework ceiling, not attributable revenue
Submissions closed 23 Oct 2026
Framework period 2 yrsends 21 Feb 2029 · up to 22 Feb 2031 with extensions · starts 22 Feb 2027

What is being bought

Published requirement description

UKRI wishes to establish a Framework Agreement (Agreement) with a single provider for the provision of BGS Keyworth Food Supplies (Dry, Tinned, Chilled & Frozen products).

The site address for delivery of the goods and/or services is:

British Geological Survey (BGS),

Nicker Hill,

Keyworth

Nottingham

NG12 5GG

  • The authority expects to re-tender this requirement around 15 Sept 2031, 23:59 BST.

CPV: Food, beverages, tobacco and related products

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Places
up to 1 suppliers
Framework period
2 yrs · up to 4 yrs from 22 Feb 2027, not applicable
Supplier levy on call-offs (max %)
None
Published description of the framework

An annual blanket order will be issued to the framework Supplier, against which daily/weekly delivery requirements will be placed on an ‘as and when required’ Call Off Contract basis.

The lotProcurement structure

single lot · value published
Lot #1Renewal 2 yrsSMEPublished value£240,000
Contract period: 22 Feb 2027 – 21 Feb 2029 (2 yrs) · up to 22 Feb 2031 with extensionsValue: £240,000 exc. VAT · £288,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: The framework Agreement duration shall be for a period of 2 years with optional extension of two further 12-month periods from commencement of the Agreement (2+2). The Price Schedule (Appendix B) shall remain firm and fixed for a minimum of 6-months (Mandatory) from the framework Agreement Commencement Date. - Thereafter prices may be subject to change in accordance with the terms of the Agreement.
15000000 Food, beverages, tobacco and related products
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    N/A

  • Technical & professional ability

    N/A

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical / Quality: 70%
  • Price: 30%
Published award criteria (2)
  • Technical / Quality
  • Price
Conditions of participation2
  • Economic & financial standing

    N/A

  • Technical & professional ability

    N/A

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “UKRI-5541 Framework Agreement for BGS Keyworth Food Supplies” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 15 Sept 2031
First published
14 Sept 2026, 17:21 BST
Last source update
14 Sept 2026, 17:21 BST
Award evaluation window
Submission end – 5 Nov 2026
Authority reference
UKRI-5541
FTS notice number
2026/S 000-087061
Latest notice
Tender notice (UK4)
Classification (CPV)
Food, beverages, tobacco and related products
Delivery area
UK
Official registry OCID
ocds-h6vhtk-06f98f Find a Tender

How it was run

Official notice
Run through: portal not identified
Electronic submission not allowedLanguage: EN
Appointment period ends
23 Oct 2026, 14:00 BST
Clarification deadline
15 Oct 2026, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Not allowed
Accepted languages
en
Supplier levy on call-offs (max %)
call-off levy · None
Detailed submission instructions & authority contactsFrom official release

UKRI shall utilise the e-sourcing portal and all correspondence and submission of documents must be through that portal. Suppliers are to utilise the messaging system within the e-sourcing tool within the timescales detailed in this document.

Suppliers participating in this procurement must register on the Central Digital Platform (CDP). Suppliers submit their core supplier information and share this information with UKRI via the CDP. It is free to use and will mean suppliers no longer have to re-enter this information for each public procurement but simply ensure it is up to date and subsequently shared. The CDP is available at www.gov.uk/find-tender ↗.

Timeline

14 Sept 2026 → 22 Feb 2027 · 5 dates
  1. Tender notice published44 days ago
    14 Sept 2026, 17:21 BST
  2. Clarification questions by13 days ago
    15 Oct 2026, 14:00 BST
  3. Admission / appointment period ends5 days ago · period end, not a bid countdown
    23 Oct 2026, 14:00 BST
  4. Today
    29 Oct 2026
  5. Award decision expected byin 7 days
    5 Nov 2026, 23:59 GMT
  6. Contract startsin 115 days
    22 Feb 2027

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    14 Sept 2026, 17:21 BST
    UK4

Contracting authority & participating public bodies

UK Research & Innovation (UKRI)

Contracting authorityPublic authority - central government GB-PPON: PDQJ-7126-JDHG Polaris House, Swindon, Wiltshire, South West, SN2 1FLContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender