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Find a TenderCancelledTransparency notice
Published 6 Nov 2025, 14:44 GMT

Official UK procurement notice

UKRI-5679 Pilz Safety Equipment

Official notice

Authority: UK Research and Innovation (Central government)

GoodsOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Security, fire-fighting, police and defence equipment (35) Delivery: UK
Published estimate£500,000≈ £250k / year · £600,000 inc. VAT · 1 value update
Submissions closed 16 Jan 2026
Next notice expected 2 Dec 2025
Contract term 2 yrsends 3 Mar 2028 · extension options published · starts 5 Mar 2026

What is being bought

Published requirement description

UKRI STFC is looking to purchase a large amount of Pilz manufactured safety- related equipment for the Vulcan 20-20 project over the next 5 years.

CPV: Safety equipment

The lotProcurement structure

single lot · value published
Lot #1No award 2 yrsSMEVCSEPublished value£500,000
Contract period: 5 Mar 2026 – 3 Mar 2028 (2 yrs)Value: £500,000 exc. VAT · £600,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: 2+2+1 - Maximum 5 years
35113000 Safety equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published award criteria (2)
  • Price
  • Quality: Q06.04 Technical Support - 5% Q06.05 Delivery Time 1 - 15% Q06.06 Delivery Time 2 - 10% Q06.07 Technical Support Location(s) - 5% Q06.09 Express Delivery - 5% Q06.10 Social Value - 10%
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
6 Nov 2025, 14:44 GMT
Last source update
18 Feb 2026, 14:55 GMT
Award evaluation window
Submission end – 4 Mar 2026
Authority reference
UKRI-5679
FTS notice number
2025/S 000-083265
Latest notice
Transparency notice (UK5)
Classification (CPV)
Safety equipment
Delivery area
UK
Official registry OCID
ocds-h6vhtk-05dbf3 Find a Tender

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN
Submission deadline
16 Jan 2026, 11:00 GMT
Clarification deadline
16 Dec 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

ukri2--prospend.vf.force.com/apex/CS_ContractPage ↗

To access this opportunity via the Atamis eSourcing Platform:

  • Please log in or create an account here: ukri2.my.site.com/s/Welcome ↗
  • Navigate to the opportunity in the Find an Opportunity section of the site or via the direct access link above
  • Select ‘Register Interest’ (you will not be able to view the tender documentation without registering an interest)
  • Go back to the main menu and navigate to the ‘My Proposals and Quotes’ section of the site
  • Select the opportunity from the list. Tender Documents for download are found in the Documents tab.
  • If you have any issues logging in to the Atamis system raise a Support Ticket

Timeline

6 Nov 2025 → 5 Mar 2026 · 9 dates
  1. Planning notice published355 days ago
    6 Nov 2025, 14:44 GMT
  2. Market engagement337 days ago
    24 Nov 2025, 23:59 GMT

    UKRI STFC is preparing for a potential procurement exercise to purchase a large amount of Pilz manufactured safety- related equipment for the Vulcan 20-20 project over the next 5 years and is seeking to engage with the market to gauge interest and readiness.

    We invite suppliers to express their interest to be registered for when the tender goes live.

    Please register your interest by submitting an email to STFCProcurement@ukri.org, including the procurement reference & title "EOI for UKRI-5400 Pilz Safety Equipment" by 11:00 on Monday 24 November 2025.

  3. Next notice expected329 days ago
    2 Dec 2025, 23:59 GMT
  4. Tender notice published316 days ago
    16 Dec 2025, 11:33 GMT
  5. Clarification questions by315 days ago
    16 Dec 2025, 12:00 GMT
  6. Submission deadline285 days ago
    16 Jan 2026, 11:00 GMT
  7. Latest notice published251 days ago
    18 Feb 2026, 14:55 GMT
  8. Award decision expected by237 days ago
    4 Mar 2026, 23:59 GMT
  9. Contract starts237 days ago
    5 Mar 2026

Notice history

7 events · 2 releases on Find a Tender · since 6 Nov 2025
  1. Preliminary market engagement notice published
    6 Nov 2025, 14:44 GMT
    UK2
  2. Tender notice published
    16 Dec 2025, 11:33 GMT
    UK4
  3. Published value updated to £500,000
    16 Dec 2025, 11:33 GMT
    was £350,000
  4. Status changed to active
    16 Dec 2025, 11:33 GMT
  5. Procurement method changed
    16 Dec 2025, 11:33 GMT
  6. Deadline published: 16 Jan 2026, 11:00 GMT
    16 Dec 2025, 11:33 GMT
  7. Transparency notice published
    18 Feb 2026, 14:55 GMT
    UK5

Contracting authority & participating public bodies

UK Research & Innovation (UKRI)

Contracting authorityPublic authority - central government GB-PPON: PDQJ-7126-JDHG Polaris House, Swindon, Wiltshire, South West, SN2 1FLContact name, email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure