Official UK procurement notice
University of Bristol Dental School Clinical Governance
Authority: University of Bristol (Education)
What is being bought2 lots · detail below
Published requirement descriptionThe University’s new Dental School is aiming to open in 2022. The Bristol Dental School is currently integrated and collocated with the Bristol Dental Hospital, which is run by the Universities Hospitals Bristol & Weston NHS Foundation Trust. As such, the IT systems currently used by the Dental School to facilitate clinical practice are those used by, and provided by, the NHS Trust.
The intention of the New Dental School project is to separate the University’s Dental School both physically and operationally from the Dental Hospital and the NHS Trust, creating a separate and independent Dental School and clinical facility based at a new dedicated location within Bristol.
In conjunction with this move, the Dental School’s operating model will be redefined to deliver enhancements to the quality of clinical education along with significant improvements to student, staff and patient experience.
By separating from the NHS Trust, and the Dental Hospital, the New Dental School will need to procure a number of new IT systems to support the clinical practice elements of the school. This procurement ( itt_861 and itt_862) was specifically for the provision of a Clinical Incident Management System software and Clinical Compliance System software, collectively known as Dental School Clinical Governance.
CPV: Industry specific software package
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£255,000 together) · win at most 2 of them · same evaluation weights on every lotLot #1To support the operation of the Dental School it is a requirement to have a Clinical…CancelledRenewalPublished value£215,000
To support the operation of the Dental School it is a requirement to have a Clinical Incident Management System, available to any member of staff or student based in the Dental School building (approximately 700 students and staff). The implementation of an appropriate incident management system is a pre-requisite for Care Quality Commission (CQC) registration, that has to be in place before the new dental school can open.
The system is currently managed by the NHS Trust, where the Dental School’s main involvement is receiving actions and tasks relating to incidents and reporting back to the Trust with updates; this is achieved using prescribed document templates and emails.
The new system must ensure that the Dental School can manage all incidents that impact patient safety in a manner that is compliant with CQC (legislative) regulations. This will include:
- Capturing details of patient-safety incidents
- Automated workflows to ensure correct and timely response to incidents
- Tracking progress of incidents and investigations
- Alerts and emails to users (tasks, actions, notifications)
- Reporting and monitoring for compliance & quality
- A record of all communications sent to the patient or their representative
Lot #2No contract AwardedCancelledRenewalPublished value£40,000
No contract Awarded. The University is undertaking a reassessment of our approach and is intending to relaunch the CCS (lot 2) procurement in the new year with revised requirements as a new tender.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 65
- Commercial: 35
- price: 35
Published award criteria (3)
- Technical: 65
- Commercial: 35
- Price: 35
- Price carries 70 of 135 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 8 Sept 2021, 22:45 BST
- Last source update
- 10 Jan 2022, 22:45 GMT
- Award evaluation window
- 11 Oct 2021 – …
- Authority reference
ITT_861 and ITT_862- FTS notice number
2022/S 000-000706- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02debaFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
Bidders have the right to appeal as set out in the Public Contracts Regulations 2015. Proceedings under the Public Contracts Regulations 2015 are time limited and any such proceedings must be brought in the High Court of England and Wales.
How it was run
Official noticeTender documents are also served through a separate tool: https://tenders.bris.ac.uk/web/login.html ↗
- Submission deadline
- 11 Oct 2021, 14:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 11 Oct 2021, 11:01 BST
Timeline
11 Oct 2021 → 10 Jan 2022 · 3 dates- Bids opened11 Oct 2021, 11:01 BST
- Submission deadline11 Oct 2021, 14:00 BST
- Notice published10 Jan 2022, 22:45 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete10 Jan 2022, 22:45 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Not linked to a lot1 award | |||
| Smartgate Solutions Ltd (T/A Radar Health Care)Lot 1: Clinical Incident Management System (CIMS) | £231,200 † | — | Awarded |
1 further award records carry no date or value.
Contracts
Lot 1: Clinical Incident Management System (CIMS) · Smartgate Solutions Ltd (T/A Radar Health Care)
- Signed
- 5 Jan 2022
- Value
- £231,200
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- Smartgate Solutions LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria