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Published 20 Nov 2023, 09:48 GMT

Official UK procurement notice

Vehicle Leasing and Associated Services

Official notice

Authority: SSE PLC

Framework agreement11 lotsGoodsNegotiated procedure with prior call for competitionMax 11 lots per supplier
Sectors: Transport Equipment & Vehicles (34) Delivery: Spain (ES)Ireland (IE)UK
Framework ceiling (notional)€364,000,000total for 11 lots · framework ceiling, not attributable revenue
Submissions closed 20 Dec 2023
Lots 11max 11 won per supplier
Framework period 5 yrsends 31 Mar 2030 · extension options published · starts 1 Apr 2025

What is being bought11 lots · detail below

Published requirement description

The Authority is seeking a Contractor(s) for the supply of vehicle leasing, hire and associated services to support its NZAP ambition. These services include:

  • Leasing and management of company cars.
  • Leasing and management of salary sacrifice cars,
  • Leasing of vans under 3.5 tons including pick-ups,
  • Leasing of vans 3.5 tons and over including HGVs,
  • Leasing and management of company cars & commercial vehicles in ROI & mainland EU,
  • Hiring of cars for travel
  • Hiring of cars and commercial vehicles for medium to long term,
  • Full fleet management, including all in life services,
  • Fleet telematics & cameras: hardware and services
  • Accident management services,
  • Maintenance, breakdown services
  • All driver support via a dedicated helpdesk,
  • Full fleet administration e.g., RFL, overseas travel, fines etc.,
  • Proactive account management,
  • Best in class management reporting and IT platform,
  • Best practice advice and consultancy services,
  • Continuous improvement programs, including operational and acquisition cost efficiencies,
  • Fleet engineering to manage inception to disposal, with a high focus on commercial vehicle specifications, conformity, and legislation compliance,
  • A high emphasis on innovation and zero emission technologies.

CPV: Motor vehicles

How this framework works

From the published notice
Framework period
5 yrs from 1 Apr 2025

Lots and requirements (11)Procurement structure

11 lots · no lot values published · win at most 11 of them
Lot #1leasing and management of company cars (UK)Renewal UK 5 yrs

leasing and management of company cars.

Contract period: 1 Apr 2025 – 31 Mar 2030 (5 yrs)
Delivery: UK
Extensions: 1 x 2 year optional extensionSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed
34100000 Motor vehicles
Lot #2leasing and management of salary sacrifice cars (UK)Renewal UK 5 yrs

leasing and management of salary sacrifice cars

Contract period: 1 Apr 2025 – 31 Mar 2030 (5 yrs)
Delivery: UK
Extensions: 1 x 2 year optional extensionSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed
34100000 Motor vehicles
Lot #3leasing and management of vans under 3.5 tons including pick up’s (UK)Renewal UK 5 yrs

leasing and management of vans under 3.5 tons including pick up’s (UK)

Contract period: 1 Apr 2025 – 31 Mar 2030 (5 yrs)
Delivery: UK
Extensions: 1 x 2 year optional extensionSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed
34100000 Motor vehicles
Lot #4leasing and management of vans 3.5 tons and over including HGVs (UK)Renewal UK 5 yrs

Lot 4: leasing and management of vans 3.5 tons and over including HGVs (UK)

Contract period: 1 Apr 2025 – 31 Mar 2030 (5 yrs)
Delivery: UK
Extensions: 1 x 2 year optional extensionSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed
34100000 Motor vehicles
Lot #5leasing and management of company cars & commercial vehicles in the ROIRenewal Ireland (IE) 5 yrs

Lot 5: leasing and management of company cars & commercial vehicles in the ROI

Contract period: 1 Apr 2025 – 31 Mar 2030 (5 yrs)
Delivery listed: Ireland (IE)
Extensions: 1 X 2 year optional extensionSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed
34100000 Motor vehicles
Lot #6leasing and management of company cars & commercial vehicles in EU mainlandRenewal Spain (ES) 5 yrs

leasing and management of company cars & commercial vehicles in EU mainland

Contract period: 1 Apr 2025 – 31 Mar 2030 (5 yrs)
Delivery listed: Spain (ES)
Extensions: 1 x 2 year optional extensionSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed
34100000 Motor vehicles
Lot #7hire of cars for business travelRenewal UK 5 yrs

hire of cars for business travel

Contract period: 1 Apr 2025 – 31 Mar 2030 (5 yrs)
Delivery: UK
Extensions: 1 x 2 year optional extensionSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed
34100000 Motor vehicles
Lot #8hire of cars in lieu of company cars (medium to long term)Renewal UK 5 yrs

hire of cars in lieu of company cars (medium to long term)

Contract period: 1 Apr 2025 – 31 Mar 2030 (5 yrs)
Delivery: UK
Extensions: 1 x 2 year optional extensionSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed
34100000 Motor vehicles
Lot #9hire of non-specialist commercial vehiclesRenewal UK 5 yrs

hire of non-specialist commercial vehicles

Contract period: 1 Apr 2025 – 31 Mar 2030 (5 yrs)
Delivery: UK
Extensions: 1 x 2 years optional extensionSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed
34100000 Motor vehicles
Lot #10fleet telematics & cameras: hardware & servicesRenewal UK 5 yrs

fleet telematics & cameras: hardware & services

Contract period: 1 Apr 2025 – 31 Mar 2030 (5 yrs)
Delivery: UK
Extensions: 1 x 2 year optional extensionSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed
34100000 Motor vehicles
Lot #11accident & repair management and recovery servicesRenewal UK 5 yrs

accident & repair management and recovery services

Contract period: 1 Apr 2025 – 31 Mar 2030 (5 yrs)
Delivery: UK
Extensions: 1 x 2 year optional extensionSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed
34100000 Motor vehicles

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: Lots 1 -4 leasing & management of vehicles in UK Lot 5 leasing & management of vehicles in ROI Lot 6 leasing & management of vehicles in EU Lot 7 hire of vehicles for travel Lot 8-9hire of vehicles Lot 10 telematics & camera services Lot 11 accident & repair management
Conditions of participation1
  • Suitability

    Participant should be able to fulfil the requirements as per the procurement documents.

    Participants should hold the following minimum insurances:

    employers liability £5M GBP or equivalent

    public liability £5M GBP or equivalent

    product liability £5M GBP or equivalent

Shortlisting
Participant should be able to fulfil the requirements as per the procurement documents. Participant should hold the following minimum insurances: employers liability £5M GBP or equivalent public liability £5M GBP or equivalent product liability £5M GBP or equivalent
Successive reduction
Candidates will be reduced successively across stages
What this means for your bid
  • “Vehicle Leasing and Associated Services” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
20 Nov 2023, 09:48 GMT
Last source update
20 Nov 2023, 09:48 GMT
FTS notice number
2023/S 000-034203
Classification (CPV)
Motor vehicles
Delivery area
Spain (ES)Ireland (IE)UK
Official registry OCID
ocds-h6vhtk-041b1c Find a Tender
Contract terms
Electronic trading
e-invoicing allowed

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://sse.app.jaggaer.com/web/index.html ↗

Appointment period ends
20 Dec 2023, 10:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
540 days from the deadline
Detailed submission instructions & authority contactsFrom official release

sse.app.jaggaer.com/web/index.html ↗ or SSE Plc, 200 Dunkeld Road, Perth, PH1 3AQ, United Kingdom. National registration number: SC117119. NUTS code: UK. Stephanie McAteer, stephanie.mcateer@sse.com, www.sse.com ↗

Timeline

20 Nov 2023 → 1 Apr 2025 · 4 dates
  1. Notice published
    20 Nov 2023, 09:48 GMT
  2. Admission / appointment period endsperiod end, not a bid countdown
    20 Dec 2023, 10:00 GMT
  3. Invitations to tender expected
    21 Feb 2024
  4. Contract starts
    1 Apr 2025, 00:00 BST

Contracting authority & participating public bodies

SSE plc

Contracting authorityElectricity SC117119 200 Dunkeld Road, Perth, UK, PH1 3AQContact name, email Published organisation website ↗

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria