Official UK procurement notice
Vehicle Telematics for New Traws Cymru Fleet
Authority: Transport for Wales (TFW) Ltd (Public body)
What is being bought
Published requirement descriptionAs part of the retendering of the TrawsCymru network, there is a need to establish an efficient performance monitoring tool, allowing TfW to ensure operators are abiding to new regulations and guidelines set out in contracts. We want to procure a telematics system that will provide a consistent solution across the TrawsCymru fleet, monitoring driver performance and behaviour, with an overall focus on the safety of passenger. We will be introducing brand new fleet, including electric vehicles, so we have an opportunity to install a streamlined telematics system to each new vehicle, setting standards for drivers, and ensuring we can measure performance fairly throughout the network.
- Recurrence: If further products are required the anticipated date for re tender will be 2026
CPV: Public-service buses · Telecommunications equipment and supplies · Telematics services · Telematics system
The lotProcurement structure
single lot · no lot value publishedLot #1The purpose of this tender is to identify and appoint competent supplier to provide a…Renewal
The purpose of this tender is to identify and appoint competent supplier to provide a telematics system that will provide a consistent solution across the TrawsCymru fleet, monitoring driver performance and behaviour, with an overall focus on the safety of passenger. We will be introducing brand new fleet, including electric vehicles, so we have an opportunity to install a streamlined telematics system to each new vehicle, setting standards for drivers, and ensuring we can measure performance fairly throughout the network.
Key requirement:
- There should be one streamlined telematics system installed throughout the fleet, with management of performance owned by Transport for Wales.
- The telematics system should provide accurate monitoring of the driver’s performance, including reports for braking, accelerating, lane handling, cornering, and speeding.
- The supplier should provide full training on both installation and use of the telematics system
- The system should have an alcolock functionality to ensure passenger and driver safety.
- The system must have dashboard cameras, with AI installed to monitor driver fatigue.
- The telematics system should have integrated GPS tracking to monitor route performance, adding to the overall passenger experience.
- The telematics system should be installed into the TrawsCymru fleet with enough time for training and testing before the vehicles are on the road.
- The system should provide real-time alerts for driver fatigue, dangerous driving, harsh breaking.
- The supplier should provide adhoc support to Transport for Wales and bus operators for any queries, repairs etc.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 55%
- price: 45%
Published award criteria (2)
- Technical: 55
- Price: 45
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · If further products are required the anticipated date for re tender will be 2026
- First published
- 12 Jul 2022, 11:48 BST
- Last source update
- 12 Jul 2022, 11:48 BST
- Award evaluation window
- 15 Aug 2022 – …
- Authority reference
C000705.00- FTS notice number
2022/S 000-019026- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0350fbFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
please refer to the tender documentation
Publisher note: TrawsCymru is the long-distance bus network in Wales and has been in existence for many years. It has a broad geographical coverage and is currently delivered by a range of bus operators across Wales which are contracted through various Local Authorities on behalf of Welsh Government. Since April 2021 the management of service delivery for TrawsCymru has been transferred to Transport for Wales and future contract management will be via TfW. We expect to rollout installation of telematics systems in line with the delivery of the new fleet, expected for October 2022, in readiness for launch of the service starting from January 2023. We anticipate that installation and full training will be delivered with plenty of time to ensure a smooth transition. TfW expects installation of the telematics system to all vehicles in line with launch dates to avoid safety implications for drivers and passengers. There are currently approximately 200 drivers over 8 bus operators working on behalf of TrawsCymru, and whilst they are not direct employees of TfW, we must ensure we can support them to meet our standards, both in terms of safety and delivering excellent customer service. We believe that having a telematics system in use will be an effective tool for ensuring that all drivers are performing to the set standards, and that passenger safety is of the highest quality. Tender documents will be available via EtenderWales https://etenderwales.bravosolution.co.uk/esop/guest/login.do Please refer to ITT_96247 NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=123019 (WA Ref:123019)
How it was run
Official notice- Submission deadline
- 15 Aug 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 1080 days from the deadline
- Bids opened
- 15 Aug 2022, 12:00 BST
Timeline
12 Jul 2022 → 15 Aug 2022 · 3 dates- Notice published12 Jul 2022, 11:48 BST
- Submission deadline15 Aug 2022, 12:00 BST
- Bids opened15 Aug 2022, 12:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria