Official UK procurement notice
Visitor Management & Meeting Room Booking System
Authority: Yorkshire Housing Limited (Public body)
Sectors: Software Packages & ERP (48) Delivery: UK
Published estimate£75,000≈ £25k / year · £90,000 inc. VAT
Submissions closed 15 Aug 2025
Contract term 3 yrsends 12 Sept 2028 · up to 12 Sept 2032 with extensions · starts 12 Sept 2025
What is being bought
Published requirement descriptionYorkshire Housing requires a suitably qualified and experienced Provider to deliver a room booking and visitor management system. The solution must integrate with our existing IT infrastructure, support multiple sites and users, enable self-service for employees and guests, and provide robust reporting and analytics
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£75,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Lot awarding rule: Can be found within the ITT documentation
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Cancelled
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Jul 2025, 10:20 BST
- Last source update
- 13 Jan 2026, 13:53 GMT
- Authority reference
26-015- FTS notice number
2025/S 000-042619- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056529Find a Tender
How it was run
Official noticeRun through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Access & registration note: Free · 5–10 minutes
- Submission deadline
- 15 Aug 2025, 12:00 BST
- Clarification deadline
- 1 Aug 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Detailed submission instructions & authority contactsFrom official release
Timeline
24 Jul 2025 → 13 Jan 2026 · 5 dates- Tender notice published24 Jul 2025, 10:20 BST
- Clarification questions by1 Aug 2025, 12:00 BST
- Submission deadline15 Aug 2025, 12:00 BST
- Contract starts12 Sept 2025
- Latest notice published287 days ago13 Jan 2026, 13:53 GMT
Notice history
3 events · 2 releases on Find a Tender · since 24 Jul 2025- Tender notice published24 Jul 2025, 10:20 BSTUK4
- Procurement termination notice published13 Jan 2026, 13:53 GMTUK12
- Status changed to complete13 Jan 2026, 13:53 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 8 Jan 2026 | CancelledFollowing the publication of the tender notice on 24/07/25, Yorkshire Housing have decided to not to proceed to Contract Award on this opportunity. We have had to reprioritise projects which has resulted in a delay to this one, and the scope may change/increase for this requirement.. We will revisit this requirement later in 2026 under a new opportunity. |
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender