Find a TenderAwardedContract details notice

Published 28 Apr 2025, 15:43 BST

Official UK procurement notice

Visualisation Tool · UK public procurement notice

Official notice

Authority: UK Atomic Energy Authority (Public body)

GoodsBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable

Sectors: Software Packages & ERP (48) Delivery: UK

Published estimate£90,000≈ £90k / year · £108,000 inc. VAT44.4% above published estimate

Submissions closed 14 May 2025awarded 21 May 2025

Awarded to Sensat Digital Limited

Contract term 1 yrends 1 Jul 2026 · up to 1 Jul 2028 with extensions · starts 1 Jul 2025

What is being bought

Published requirement description

This project aims to implement a digital model of UKAEA estate records and facilities to enhance visualisation, collaboration, and overall management efficiency. The focus will be on creating an accurate and up-to-date baseline model of the site for immediate visualisation, planning, and presentation use-cases, and subsequently integrating or interfacing with real-time data, predictive analytics, and advanced visualisation tools. Adopting a digital model and fostering collaboration can transform how UKAEA manage and maintain our estate. It leads to better visualisation, planning, predictive maintenance, efficient space utilisation, energy management, lifecycle management, and enhanced stakeholder collaboration. These improvements not only drive operational efficiency and cost savings but also support sustainability and improved occupant experiences. This is an award notice only not a call to competition for the above.

CPV: Facilities management software package · Image-processing software package · Project management software package · Software package and information systems

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 1 yrSMEVCSEPublished value£90,000

Contract period: 1 Jul 2025 – 1 Jul 2026 (1 yr) · up to 1 Jul 2028 with extensionsValue: £90,000 exc. VAT · £108,000 inc. VAT

Delivery: UKEligibility: SME eligibleVCSE eligible

Extensions: The anticipated value is £36K including VAT per annum but there will be options to increase the number of licences/usage during the life of the contract. · further two extensions of one year 1+1.

48000000 Software package and information systems 48328000 Image-processing software package 48331000 Project management software package 48421000 Facilities management software package

Pre-qualification & selection criteria (PQQ)1

Condition of participation
Conditions of tender are detailed in the tender documentation which can be accessed via the EU Supply Portal and downloaded. Registration is required.

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: Award criteria is detailed in the tender documentation which can be accessed via the EU Supply Portal and downloaded. Registration is required.

Conditions of participation1

Condition of participation
Conditions of tender are detailed in the tender documentation which can be accessed via the EU Supply Portal and downloaded. Registration is required.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 28 Apr 2025, 15:43 BST
Last source update: 21 May 2025, 15:14 BST
Authority reference: T/GW201/24
FTS notice number: 2025/S 000-017382
Latest notice: Contract details notice (UK7)
Classification (CPV): Facilities management software packageImage-processing software packageProject management software packageSoftware package and information systems
Delivery area: UK
Official registry OCID: ocds-h6vhtk-050891 Find a Tender

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidElectronic submission allowed

Access & registration note: Free · 5–10 minutes

Submission deadline: 14 May 2025, 12:00 BST
Clarification deadline: 6 May 2025, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

28 Apr 2025 → 1 Jul 2025 · 5 dates

Tender notice published
28 Apr 2025, 15:43 BST
Clarification questions by
6 May 2025, 17:00 BST
Submission deadline
14 May 2025, 12:00 BST
Latest notice published
21 May 2025, 15:14 BST
Contract starts
1 Jul 2025

Notice history

3 events · 2 releases on Find a Tender · since 28 Apr 2025

Tender notice published
28 Apr 2025, 15:43 BST
UK4
Contract details notice published
21 May 2025, 15:14 BST
UK7
Status changed to complete
21 May 2025, 15:14 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £130,0001 contract exc. VAT

Contracts signed 1latest 21 May 2025

Awarded to	Value	Date	Status
Sensat Digital Limited	£130,000 †	—	Awarded

Contracts

Visualisation tool · Sensat Digital Limited
Signed
21 May 2025
Value
£130,000
Period
1 Jul 2025 – 1 Jul 2026 · up to 1 Jul 2028 with extensions
Status
active
Extensions
1+1 to end of June 2028.
Options
The anticipated value over the three year term 1+1+1 is £130K excluding VAT but there will be options to increase the number of licences/usage during the life of the contract. Total contract value will not go above the new Public Sector thresholds over the total term which are currently £214,904 inclusive of VAT for Goods and or Services.

Contracting authority & participating public bodies

UK Atomic Energy Authority

Contracting authorityPublic authority - central government GB-PPON: PLJV-1169-JTDD Culham Science Centre, Oxfordshire, South East, OX14 3DBContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Sensat Digital LimitedAwarded supplierGB-COH: 09869690 86-90 Paul Street,, London, London, EC2A 4NEContact name, email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender21 May 2025, 15:14 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender28 Apr 2025, 15:43 BST