Official UK procurement notice
VTN 703880450-HRIS SUPPORT AND MAINTENANCE
Authority: Ministry of Defence (Central government)
What is being bought
Published requirement descriptionHuman Resource Information System (HRIS) - to support and maintain the current HRIS system with its payroll, MIS and limited operational HR functionality . Support and maintenance includes Republic of Cyprus regulatory changes and continued development of the current system.
CPV: IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · no lot value publishedLot #1In accordance with the provisions of The Public Procurement (Amendment etc.) (EU Exit)…
In accordance with the provisions of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 SI No 2020/1319, this procurement falls to be regulated under the provisions of the Public Contracts Regulations 2015 as amended (in particular by SI 2020/1319). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (as required by the relevant legislation) is lawful in accordance with Regulation 32(b)(ii) of the PCR 2015 because competition is absent for Technical Reasons.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
Procedure terms & legal framework
From the official record- Procedure method
- Negotiated without publication of a contract notice
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 10 Oct 2022, 22:46 BST
- Last source update
- 10 Oct 2022, 22:46 BST
- FTS notice number
2022/S 000-028485- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03748fFind a Tender
- Why no open competition
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
The Secretary of State for Defence intends to award a single source contract for up to 3 years plus two option single years up to a maximum total contract duration of 5 years to KDS Supernova Business Solutions & Consulting Ltd for the provision of British Forces Cyprus (BFC) Human Resources IT System (HRIS) maintenance, support and development.
In accordance with the provisions of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 SI No 2020/1319, this procurement falls to be regulated under the provisions of the Public Contracts Regulations 2015 as amended (in particular by SI 2020/1319). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (as required by the relevant legislation) is lawful in accordance with Regulation 32(b)(ii) of the PCR 2015 because competition is absent for Technical Reasons.
The HRIS system is run on a System Applications and Products in Data Processing (SAP) application which is operated through prepaid Software User licences from the current SAP accredited supplier KDS Supernova Business Solutions & Consulting Ltd. It has been customised based on British Forces Cyprus (BFC) requirements to account for a range of employee terms and conditions. It is intended to let a single source contract with the current supplier to include, as a deliverable, the process by which information will be transferred from the Contractor to the Authority without the risk of a capability loss. It is critical, given the technical business, continuity risks, that HRIS remains operational at all times and the the contract is let single source on this occasion, mitigating the risks as described above. The new contract will ensure technical data will be captured and regularised for future contract processes.
This notice is not a request for expressions of interest so please do not apply to tender. This notice advises that the Authority has decided to negotiate a contract to be let in late 2022 on a single source basis and is published for reasons of transparency.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| KDS SUPERNOVA BUSINESS SOLUTIONS AND CONSULTING LIMITEDSMEHRIS SUPPORT AND MAINTENANCE | £225,000 † | — | Awarded |
Contracts
HRIS SUPPORT AND MAINTENANCE · KDS SUPERNOVA BUSINESS SOLUTIONS AND CONSULTING LIMITEDSME
- Signed
- 10 Oct 2022
- Value
- £225,000
- Status
- active
Contracting authority & participating public bodies
Dispute resolution & review bodies
- UK Strategic Command, Commercial BranchReview body
Bidders & participating suppliers
1 commercial party on the notice- KDS Supernova Business Solutions & Consulting LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.