Official UK procurement notice
Welsh Government Bilingual Applicant Tracking System
Authority: Welsh Government·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThis procurement will be for an off-the-shelf bilingual applicant tracking system to be provided on a Software as a Service basis.
CPV: Industry specific software package · Internet and intranet software package · Software package and information systems · Time accounting or human resources software development services · Time accounting or human resources software package
The lotProcurement structure
single lot · no lot value publishedLot #1The Welsh Government require an Applicant Tracking System for the recruitment of staff…CancelledRenewal
The Welsh Government require an Applicant Tracking System for the recruitment of staff and the undertaking of Public Appointments.
The system should be provided on Software as a Service basis, with the successful Supplier hosting the system.
The requirement is for an online e-recruitment applicant tracking system, which meets the following criteria (full details are available in the tender pack):
- a Candidate facing System which is fully bilingual and compliant with the Welsh Language Standards;
- flexible to meet the end-to-end recruitment processes and any future changes to the processes;
- UK GDPR compliant;
- meets 2.1 AA accessibility standards as a minimum; and
- the supplier must be ISO27001 certified.
There will be a 5 months implementation period, which includes UA testing to ensure the system meets the requirements and training. Implementation services will be completed by the 10 December 2021. Additional information: The following Tender documents are available under the "Attachment" area in the eTenderWales portal:
- Instructions to Bidders;
- Specification; and
- Terms and Conditions.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 60%
- Cost: 40%
Published award criteria (2)
- Quality: 60
- Cost: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 26 Feb 2021, 12:16 GMT
- Last source update
- 15 Nov 2021, 16:55 GMT
- Award evaluation window
- 3 Jun 2021 – …
- Authority reference
C263/2020/2021- FTS notice number
2021/S 000-028511- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0296a0Find a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
Publisher note: The Invitation to Tender (ITT) documentation can be accessed via eTenderWales: https://etenderwales.bravosolution.co.uk. The first person from your Organisation to use the platform will be required to register on behalf of the Organisation. Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration. The User who performs the Registration becomes the Super User for the Organisation. On registering on the Platform the Super User will select a username and will receive a password. The Password will be sent by e-mail to the e-mail address that was specified in the User Details section of the Registration page. HOW TO FIND THE ITT: Once logged in you must click on ‘ITTs Open to all Suppliers’. The etender references for this framework are: project_47031 itt_86995 Click on the title to access summary details of the ITT. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT's’ on the home page. You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area. If you have any queries regarding the tender please message using the eTenderWales message portal. Messages sent via e-mail or telephone enquiries will not be responded to. If you require the documentation in an alternative format, please use the ‘Messages’ area to contact the buyer directly, who will be able to provide a more suitable format. For example, Braille, Large Print, Word Document or Audio format. (WA Ref:115858)
How it was run
Official noticeTender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/web/login.shtml ↗
- Submission deadline
- 3 Jun 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bids opened
- 3 Jun 2021, 12:00 BST
Timeline
12 Apr 2021 → 12 Jan 2022 · 5 dates- Next notice expected12 Apr 2021, 00:00 BST
- Submission deadline3 Jun 2021, 12:00 BST
- Bids opened3 Jun 2021, 12:00 BST
- Notice published15 Nov 2021, 16:55 GMT
- Bids must remain valid until12 Jan 2022, 23:59 GMT
Notice history
5 events · 3 releases on Find a Tender · since 28 Apr 2021- Status changed to active28 Apr 2021, 16:04 BST
- Procurement method changed28 Apr 2021, 16:04 BST
- Deadline published: 3 Jun 2021, 12:00 BST28 Apr 2021, 16:04 BST
- Buyer details updated28 Apr 2021, 16:04 BST
- Status changed to cancelled15 Nov 2021, 16:55 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- High CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria