Official UK procurement notice
Welsh Government Business Travel and Accommodation Contract
Authority: Llywodraeth Cymru / Welsh Government (Central government)
What is being bought
Published requirement descriptionThe Client wishes to establish a contract for the supply of Business Travel & Accommodation solutions. The contract term will be for 2 years, plus a two year and an additional one year optional extension periods available to the Client.
- Recurrence: 5 years
CPV: Business travel services · Travel agency and similar services
The lotProcurement structure
single lot · value publishedLot #1The successful Bidder will provide offline and online booking solutions for the…CancelledRenewalPublished value£8,000,000
The successful Bidder will provide offline and online booking solutions for the Clients Business Travel and Accommodation requirements. This includes for hotels, train, air and Eurotunnel requirements. The successful Bidder will provide all the services described in the specification, including complimentary user training, online user guides/ guidance and management information as described in this specification. The contract term will be for 2 years, plus a two year and an additional one year optional extension periods available to the Client. Additional information: The contract term will be for 2 years, plus a two year and an additional one year optional extension periods available to the Client. The spend figure in section II.2.6 is the maximum spend over the contract term including the extension options should they be utilised. Bidders should note the 2024 spend was approx. GBP 1,000,000 and there is no guaranteed contract spend.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
- Suitability
As stated in the tender documents.
- Technical & professional ability
As stated in the tender documents.
- Staff
- Names and qualifications of delivery staff must be submitted
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 5 years
- First published
- 20 Feb 2025, 16:54 GMT
- Last source update
- 15 Sept 2025, 11:37 BST
- Award evaluation window
- 2 Apr 2025 – …
- Authority reference
C054/2024/2025- FTS notice number
2025/S 000-056498- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e594Find a Tender
- Performance terms
As stated in the tender documents.
Publisher note: -Tender Information: https://etenderwales.bravosolution.co.uk - The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation. - Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration. - The User who performs the Registration becomes the Super User for the Organisation. - On registering on the Platform the Super User will select a Username and will receive a password. - The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page. - In order to log-in to the Platform please enter your Username and Password. - Note: If you forget your Password then visit the homepage and click “Forgot your password?” - Registration should only be performed once for each Organisation. - If you think that someone in your Organisation may have already registered on this Platform then you must not register again. - Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform. - Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation). - Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform. - Tenders must be uploaded to the BravoSolution portal by 2pm How To Find The ITT: - Once logged in you must click on ‘ITT’s Open to all Suppliers’ - The e-tender references for this contract are: project_58615, itt_115804. - Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page. - You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area. - Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice. (WA Ref:155730)
How it was run
Official noticeTender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/web/login ↗
- Submission deadline
- 2 Apr 2025, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 180 days from the deadline
- Bids opened
- 2 Apr 2025, 14:00 BST
Timeline
2 Apr 2025 → 15 Sept 2025 · 3 dates- Submission deadline2 Apr 2025, 14:00 BST
- Bids opened2 Apr 2025, 14:00 BST
- Notice published15 Sept 2025, 11:37 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to unsuccessful15 Sept 2025, 11:37 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria