Official UK procurement notice
WINDOW REPLACEMENT WORKS · UK public procurement notice
Authority: York St John University (Education)
What is being bought
Published requirement descriptionThe University seeks to engage suppliers capable of delivering innovative and high-quality solutions tailored to meet the specific needs of this project for the replacement of single glazed windows with modern, energy efficient units in our Ripon Wing building. The expectation is that this exercise will establish a collaborative partnership that enhances efficiency, sustainability, and value for money while aligning with the strategic objectives of the University.
The vision of the project is the replacement of existing “crittal” windows and timber frames with a solution sympathetic to the historic nature of the building and its surroundings, matching existing glazing patterns where possible. This includes existing access doors and high-level emergency egress doors. A section of historic stained glass in an existing window will need to be retained within any new solution. The work is to be carried out in a single continuous operation unless a timetabling conflict dictates otherwise.
For more information about this opportunity, please visit the Delta eSourcing portal at:
neupc.delta-esourcing.com/tenders/UK-UK-York:-… ↗
To respond to this opportunity, please click here:
- How the procedure runs: This will encompass a 2-stage procedure. Stage 1 will see an ITT asking for possible solutions (this document) as the University is yet to decide on a final specification for this work. The University invites creativity at this stage and is open to different solutions being proposed to meet our needs. As the solution may not be entirely fully formed at this point, we anticipate that pricing will only be indicative but nonetheless will be reasonable and evidence-based for what is being described. The University will evaluate all the solutions proposed in Stage 1. Depending on the solutions offered, bidders may be asked to submit samples of materials or to attend in person to clarify their solution. These may not be essential for all solutions, however. Bidders who are awarded less than 50% in the Stage 1 scoring, will not be invited to participate in Stage 2 and the University will draft a final, definitive specification at this point. The University will notify bidders promptly if they will not be asked to participate in this tender any further. The evaluation scoring and weighting may need to be modified at this point accordingly. If the nature of the final specification justifies modifying the anticipated timescales for the tender, they also may be modified at this point. The University will then issue a revised ITT, with a definitive specification asking for firm and finalised pricing. The University will only invite selected bidders who have participated in Stage 1 to submit proposals in Stage 2.
CPV: Installation of door and window frames · Installation of doors and windows and related components · Window frames · Windows · Windows, doors and related items
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality of proposed solution: 60%
- Methodology and technical merit: 30%
- Indicative pricing: 10%
Published award criteria (3)
- Quality of proposed solution
- Methodology and technical merit
- Indicative pricing
- Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 14 Aug 2025, 14:06 BST
- Last source update
- 3 Nov 2025, 16:06 GMT
- Award evaluation window
- Submission end – 3 Oct 2025
- Authority reference
TEN033- FTS notice number
2025/S 000-048777- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-0587f6Find a Tender
- How it runs
This will encompass a 2-stage procedure. Stage 1 will see an ITT asking for possible solutions (this document) as the University is yet to decide on a final specification for this work. The University invites creativity at this stage and is open to different solutions being proposed to meet our needs.
As the solution may not be entirely fully formed at this point, we anticipate that pricing will only be indicative but nonetheless will be reasonable and evidence-based for what is being described.
The University will evaluate all the solutions proposed in Stage 1. Depending on the solutions offered, bidders may be asked to submit samples of materials or to attend in person to clarify their solution. These may not be essential for all solutions, however. Bidders who are awarded less than 50% in the Stage 1 scoring, will not be invited to participate in Stage 2 and the University will draft a final, definitive specification at this point. The University will notify bidders promptly if they will not be asked to participate in this tender any further.
The evaluation scoring and weighting may need to be modified at this point accordingly. If the nature of the final specification justifies modifying the anticipated timescales for the tender, they also may be modified at this point. The University will then issue a revised ITT, with a definitive specification asking for firm and finalised pricing. The University will only invite selected bidders who have participated in Stage 1 to submit proposals in Stage 2.
How it was run
Official notice- Requests to participate (first stage)
- 15 Sept 2025, 10:00 BST
- Submission deadline
- 15 Sept 2025, 10:00 BST
- Clarification deadline
- 15 Aug 2025, 10:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
14 Aug 2025 → 17 Nov 2025 · 6 dates- Tender notice published14 Aug 2025, 14:06 BST
- Clarification questions by15 Aug 2025, 10:00 BST
- Submission deadline15 Sept 2025, 10:00 BST
- Award decision expected by388 days ago3 Oct 2025, 23:59 BST
- Latest notice published358 days ago3 Nov 2025, 16:06 GMT
- Contract starts344 days ago17 Nov 2025
Notice history
3 events · 2 releases on Find a Tender · since 14 Aug 2025- Tender notice published14 Aug 2025, 14:06 BSTUK4
- Procurement termination notice published3 Nov 2025, 16:06 GMTUK12
- Status changed to cancelled3 Nov 2025, 16:06 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 3 Nov 2025 | CancelledWhile the submissions we received were valid and responsive, we have determined that they do not align sufficiently with the specific outcomes and strategic objectives we were aiming to achieve. |
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Invitation to Tender Stage 1 (Invitation to Participate)
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender