Official UK procurement notice
Workflow Management and Document Automation solution to support HR administration and case management work in EducationHR
Authority: Norfolk County Council (Local council)
What is being bought
Published requirement descriptionEducationHR is a team within Norfolk County Council’s Children’s Services that offers a wide range of HR services, tailored to school and academy trust leaders.We have awarded a contract to replace EducationHR's existing Workflow Management and Document Automation solution that can provide EducationHR customers with the ability to submit, manage, and review HR requests via a web portal and allow the internal EducationHR team manage those requests from inception to completion.
CPV: Document creation software package · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1EducationHR is a team within Norfolk County Council’s Children’s Services that offers…AwardedPublished value£270,000
EducationHR is a team within Norfolk County Council’s Children’s Services that offers a wide range of HR services, tailored to school and academy trust leaders. EducationHR are replacing their existing Workflow Management and Document Automation solution. The system addresses the challenges faced by the team in providing outsourced HR services to schools and academy groups within the council’s area. EducationHR have purchased a replacement solution that can provide EducationHR customers with the ability to submit, manage, and review HR requests via a web portal and allow the internal EducationHR team manage those requests from inception to completion. Additional information: Please note that the contract has being let on a 3 years +1 +1 +1 years basis, and that the value quoted above is the anticipated full lifetime value of the contract. There is no guarantee that the agreement will be extended beyond its initial 3 year term.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 14 Nov 2023, 10:31 GMT
- Last source update
- 23 Apr 2024, 16:25 BST
- Award evaluation window
- 19 Dec 2023 – …
- Authority reference
NCCT42842- FTS notice number
2024/S 000-013201- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-041982Find a Tender
- Review procedure
The Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).Proceedings must be brought within 30 days from the date of knowledge (the date on which the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen) unless the Court considers that there is good reason for extending the period within which proceedings may be brought, in which case the Court may extend that period up to a maximum of 3 months from the date of knowledge.
Publisher note: This procurement will be managed electronically via the Council's e-procurement system. To participate in this procurement, applicants must first be registered on the system at https://in-tendhost.co.uk/norfolkcc. Full instructions for registration and use of the system can be found at https://in-tendhost.co.uk/norfolkcc/aspx/BuyerProfiles. Once registered you will be able to see the procurement project under the `tenders` section and `express an interest` to view the documentation. If you encounter any difficulties whilst using the system you can contact the In-tend support team by phoning +44 8442728810 or e-mailing support@in-tend.co.uk.
How it was run
Official notice- Submission deadline
- 19 Dec 2023, 11:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 19 Dec 2023, 11:02 GMT
Timeline
20 Nov 2023 → 23 Apr 2024 · 4 dates- Next notice expected20 Nov 2023
- Submission deadline19 Dec 2023, 11:00 GMT
- Bids opened19 Dec 2023, 11:02 GMT
- Notice published23 Apr 2024, 16:25 BST
Notice history
5 events · 3 releases on Find a Tender · since 17 Nov 2023- Published value published: £270,00017 Nov 2023, 08:56 GMT
- Status changed to active17 Nov 2023, 08:56 GMT
- Procurement method changed17 Nov 2023, 08:56 GMT
- Deadline published: 19 Dec 2023, 11:00 GMT17 Nov 2023, 08:56 GMT
- Status changed to complete23 Apr 2024, 16:25 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Jaam Automation LtdSME | £502,000 † | — | Awarded |
Contracts
Contract 013201-2024-NCCT42842-1 · Jaam Automation LtdSME
- Signed
- 18 Mar 2024
- Value
- £502,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic · 6 from abroad | 5 | — | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Jaam Automation LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.