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Find a TenderPast planning noticePlanned procurement notice
Published 24 Jul 2025, 11:56 BST

Official UK procurement notice

WP040 - Voter Materials Design and Fulfilment

Official notice

Authority: The Electoral Commission (Public body)

GoodsCompetitive flexible procedureAbove thresholdSME suitable
Sectors: Printed matter and related products (22) Delivery: UK
Planned pipeline valueValue not publishedpipeline notice, not a live tender
Tender notice expected 20 Aug 2025from the planned procurement notice
Contract term 3 yrsends 2 Nov 2028 · up to 2 Nov 2029 with extensions · starts 3 Nov 2025

What is being bought

Published requirement description

The Electoral Commission requires an agency to create and update voter materials including forms, letters and information for voters. We produce over 500 forms and letters for various electoral purposes, including voter registration, postal and proxy vote requests and applications for Voter ID. All our voter materials are produced in both English and Welsh.

We also require the agency to provide translation services to produce the voter materials in other languages and formats, as well as for other campaign and partnership resources we produce.

CPV: Electoral forms

The lotProcurement structure

single lot · no lot value published
Lot #1PlannedRenewal 3 yrsSME
Contract period: 3 Nov 2025 – 2 Nov 2028 (3 yrs) · up to 2 Nov 2029 with extensions
Delivery: UKEligibility: SME eligible
Extensions: 12 months - Election activity
22821000 Electoral forms

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Past planning notice
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
24 Jul 2025, 11:56 BST
Last source update
24 Jul 2025, 16:02 BST
Award evaluation window
Submission end – 15 Oct 2025
FTS notice number
2025/S 000-042899
Latest notice
Planned procurement notice (UK3)
Classification (CPV)
Electoral forms
Delivery area
UK
Official registry OCID
ocds-h6vhtk-056548 Find a Tender

How it was run

Official notice
Submission deadline
15 Sept 2025, 23:59 BST
Accepted languages
en

Timeline

24 Jul 2025 → 3 Nov 2025 · 5 dates
  1. Planning notice published
    24 Jul 2025, 11:56 BST
  2. Tender notice expected
    20 Aug 2025, 23:59 BST
  3. Submission deadline
    15 Sept 2025, 23:59 BST
  4. Award decision expected by376 days ago
    15 Oct 2025, 23:59 BST
  5. Contract starts358 days ago
    3 Nov 2025

Notice history

5 events · 3 releases on Find a Tender · since 24 Jul 2025
  1. Planned procurement notice published
    24 Jul 2025, 11:56 BST
    UK3
  2. Planned procurement notice published
    24 Jul 2025, 12:03 BST
    UK3
  3. Procurement method changed
    24 Jul 2025, 12:03 BST
  4. Deadline moved to 15 Sept 2025, 23:59 BST
    24 Jul 2025, 12:03 BST
    -15 days · was 30 Sept 2025, 23:59 BST
  5. Planned procurement notice published
    24 Jul 2025, 16:02 BST
    UK3

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

The Electoral Commission

Contracting authorityPublic authority - sub-central government GB-PPON: PHYY-1292-MMXL 3 Bunhill Row, London, London, EC1Y 8YZContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure