Find a TenderClosedTender notice
Published 24 Sept 2026, 14:54 BST

Official UK procurement notice

Y Storfa - Digital Screens

Official notice

Authority: City & County of Swansea (Local council)

GoodsBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Published estimate£25,000£30,000 inc. VAT
Submissions closed 19 Oct 2026
Contract term Ends 2 Dec 2026starts 1 Dec 2026

What is being bought

Published requirement description

The Council has recently opened its new multi-purpose community services hub called Y Storfa, developed at the former BHS unit on Oxford Street in Swansea City Centre. Y Storfa provides community cohesion, opportunities for self-development and growth, digital inclusion, wellbeing, unity and strength across Swansea's diverse communities.

Y Storfa is accessible to all and provides a range of services in a welcoming environment where you can meet others and participate in social activities, learning and support groups.

It provides agile accommodation for third sector organisations, public sector bodies and private sector companies that endorse the ethos of a community hub.

The Council is now looking for a company to provide and install several digital screens in the new building and are looking for potential solutions to the items listed below.

Given the nature of the building the products will need to be reasonably robust.

All screens as part of this RFQ will utilise Fugo CMS. (www.fugo.ai ↗) This is the current CMS used by Swansea Council for digital assets across the city. All screens need to include the necessary hardware & associated connections to the cloud to be able to utilise Fugo CMS. (i.e not via a web browser, will require a specific media player or integrated screen operating system to install and run the Fugo Player app (www.fugo.ai/download/ ↗ ) The Council will provide access to its Fugo Player Licence.

CPV: Office and computing machinery, equipment and supplies except furniture and software packages

The lotProcurement structure

single lot · value published
Lot #1SMEVCSEPublished value£25,000
Contract period: 1 Dec 2026 – 2 Dec 2026Value: £25,000 exc. VAT · £30,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 45%Price: 55%
Published award criteria (2)
  • Quality: Quality: 45% broken down as— Product Detail 30% Product Robustness 10% Delivery & Installation 5%
  • Price
What this means for your bid
  • Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
24 Sept 2026, 14:54 BST
Last source update
24 Sept 2026, 14:54 BST
Authority reference
CCS-25-356
FTS notice number
2026/S 000-090644
Latest notice
Tender notice (UK4)
Classification (CPV)
Office and computing machinery, equipment and supplies except furniture and software packages
Delivery area
Wales (UKL18)
Official registry OCID
ocds-h6vhtk-0779ae Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
19 Oct 2026, 12:00 BST
Clarification deadline
12 Oct 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Timeline

24 Sept 2026 → 1 Dec 2026 · 4 dates
  1. Tender notice published32 days ago
    24 Sept 2026, 14:54 BST
  2. Clarification questions by14 days ago
    12 Oct 2026, 12:00 BST
  3. Submission deadline7 days ago
    19 Oct 2026, 12:00 BST
  4. Today
    26 Oct 2026
  5. Contract startsin 35 days
    1 Dec 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    24 Sept 2026, 14:54 BST
    UK4

Contracting authority & participating public bodies

City & County of Swansea

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PYYD-8699-BJGD Civic Centre, Swansea, Wales, SA1 3SNContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender