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Published 24 Mar 2021, 12:34 GMT

Official UK procurement notice

YPO - 001025 Floor Machines

Official notice

Authority: YPO (Public body)

Framework agreement12 lotsGoodsOpen procedure
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: UK
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Awarded 26 Feb 2021
Lots 12see the lot list below

What is being bought12 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the provision of Floor Machines. The Framework is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire and to YPO customers across the UK on a ‘direct delivery’ basis whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer.

CPV: Floor cleaners · Floor-cleaning machines

How this framework works

From the published notice
Bids received
11 bids on the busiest of 12 lots · 13 suppliers appointed

Lots and requirements (12)Procurement structure

12 lots · no lot values published · same evaluation weights on every lot
Lot #1Tub Vacuum with a capacity of between 8 – 13 Litres. (Floor tools to be included).Awarded

This Lot is for the procurement of a tub vacuum with a capacity of between 8 – 13 litres with the floor tools included.

Delivery: UK
Extensions: The Framework Agreement will cover the period from Thursday 1st April 2021 – Friday 31st March 2023 with one option to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of December 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from Thursday 1st April – Monday 31st March 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
39713410 Floor-cleaning machines39831300 Floor cleaners
Lot #2Large Tub Vacuum with a capacity of between 15 - 25 Litres. (Floor tools to be included).Awarded

This Lot is for the procurement of a large tub vacuum with a capacity of between 15 - 25 Litres with the floor tools included.

Delivery: UK
Extensions: The Framework Agreement will cover the period from Thursday 1st April 2021 – Friday 31st March 2023 with one option to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of December 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from Thursday 1st April – Monday 31st March 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
39713410 Floor-cleaning machines39831300 Floor cleaners
Lot #3Commercial Upright Vacuum with on board tools and telescopic hose tube. Weight to be between 5 – 15kg.Awarded

This Lot is for the procurement of a commercial upright vacuum with on board tools and telescopic hose tube. Weight to be between 5 – 15kg.

Delivery: UK
Extensions: The Framework Agreement will cover the period from Thursday 1st April 2021 – Friday 31st March 2023 with one option to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of December 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from Thursday 1st April – Monday 31st March 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
39713410 Floor-cleaning machines39831300 Floor cleaners
Lot #4Wet and dry pick-up machine. Tank capacity to be between 10-24 Litres. (Tool kit to be included).Awarded

This Lot is for the procurement of a wet and dry pick-up machine. Tank capacity to be between 10-24 Litres and tool kit to be included.

Delivery: UK
Extensions: The Framework Agreement will cover the period from Thursday 1st April 2021 – Friday 31st March 2023 with one option to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of December 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from Thursday 1st April – Monday 31st March 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
39713410 Floor-cleaning machines39831300 Floor cleaners
Lot #5Wet and dry pick-up machine. Tank capacity to be between 24.5 – 70 Litres. (Tool kit to be included).Awarded

This Lot is for the procurement of a wet and dry pick-up machine. Tank capacity to be between 24.5 – 70 Litres and tool kit to be included.

Delivery: UK
Extensions: The Framework Agreement will cover the period from Thursday 1st April 2021 – Friday 31st March 2023 with one option to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of December 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from Thursday 1st April – Monday 31st March 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
39713410 Floor-cleaning machines39831300 Floor cleaners
Lot #6Ride on scrubber dryer. Tank capacity to be between 70 – 200 LitresAwarded

This Lot is for the procurement of a ride on scrubber dryer. Tank capacity to be between 70 – 200 Litres

Delivery: UK
Extensions: The Framework Agreement will cover the period from Thursday 1st April 2021 – Friday 31st March 2023 with one option to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of December 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from Thursday 1st April – Monday 31st March 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
39713410 Floor-cleaning machines39831300 Floor cleaners
Lot #7Upright push along scrubber dryer between 11 – 34 kg in weight. (Mains powered).Awarded

This Lot is for the procurement of an upright push along scrubber dryer between 11 – 34 kg in weight and mains powered.

Delivery: UK
Extensions: The Framework Agreement will cover the period from Thursday 1st April 2021 – Friday 31st March 2023 with one option to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of December 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from Thursday 1st April – Monday 31st March 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
39713410 Floor-cleaning machines39831300 Floor cleaners
Lot #8Upright push along scrubber dryer between 12 – 35 kg in weight. (Battery powered).Awarded

This Lot is for the procurement of an upright push along scrubber dryer between 12 – 35 kg in weight and battery powered.

Delivery: UK
Extensions: The Framework Agreement will cover the period from Thursday 1st April 2021 – Friday 31st March 2023 with one option to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of December 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from Thursday 1st April – Monday 31st March 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
39713410 Floor-cleaning machines39831300 Floor cleaners
Lot #9Push along scrubber dryer. Tank capacity between 10 – 60 Litres. Weight to be between 30 – 135 kg. (Battery powered).Awarded

This Lot is for the procurement of a push along scrubber dryer. Tank capacity between 10 – 60 Litres, weight to be between 30 – 135 kg and battery powered.

Delivery: UK
Extensions: The Framework Agreement will cover the period from Thursday 1st April 2021 – Friday 31st March 2023 with one option to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of December 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from Thursday 1st April – Monday 31st March 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
39713410 Floor-cleaning machines39831300 Floor cleaners
Lot #10Mobile steam cleaner. Tank capacity to be between 2 – 12 Litres. (Accessories included).Awarded

This Lot is for the procurement of a mobile steam cleaner with a tank capacity to be between 2 – 12 Litres and accessories included.

Delivery: UK
Extensions: The Framework Agreement will cover the period from Thursday 1st April 2021 – Friday 31st March 2023 with one option to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of December 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from Thursday 1st April – Monday 31st March 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
39713410 Floor-cleaning machines39831300 Floor cleaners
Lot #11Carpet & Upholstery Cleaner. Tank to be between 6 – 20 Litres. (Accessories included).Awarded

This Lot is for the procurement of a carpet & upholstery cleaner. Tank to be between 6 – 20 Litres and accessories included.

Delivery: UK
Extensions: The Framework Agreement will cover the period from Thursday 1st April 2021 – Friday 31st March 2023 with one option to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of December 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from Thursday 1st April – Monday 31st March 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
39713410 Floor-cleaning machines39831300 Floor cleaners
Lot #12Backpack Vacuum. Weight to be between 3 – 7.5kg. (Accessories included).Awarded

This Lot is for the procurement of a backpack vacuum. Weight to be between 3 – 7.5kg and accessories included.

Delivery: UK
Extensions: The Framework Agreement will cover the period from Thursday 1st April 2021 – Friday 31st March 2023 with one option to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of December 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from Thursday 1st April – Monday 31st March 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
39713410 Floor-cleaning machines39831300 Floor cleaners

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 12 lots
Quality: 40%Price: 50%Social value: 10%
Published sub-criteria (4)
  • Quality: 20%
  • Delivery and Customer Service: 20%
  • price: 50%
  • CSR, Social Value and Sustainability: 10%
Published award criteria (4)
  • Quality: 20%
  • Delivery and Customer Service: 20%
  • CSR, Social Value and Sustainability: 10%
  • Price: 50%
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “YPO - 001025 Floor Machines” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
24 Mar 2021, 12:34 GMT
Last source update
24 Mar 2021, 12:34 GMT
Authority reference
001025
FTS notice number
2021/S 000-005957
Classification (CPV)
Floor cleanersFloor-cleaning machines
Delivery area
UK
Official registry OCID
ocds-h6vhtk-029eb6 Find a Tender

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users.aspx. YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 13admitted to the panel · see the list ↓
Bids received 11busiest of 12 lots
Contracts signed 12latest 26 Feb 2021

12 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 12 of these contracts carry the same published figure, £6,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 - Tub Vacuum with a capacity of between 8 – 13 Litres. (Floor tools to be included).

    Signed
    26 Feb 2021
    Value
    ceiling above
    Status
    active

  • Lot 10 - Mobile steam cleaner. Tank capacity to be between 2 – 12 Litres. (Accessories included).

    Signed
    26 Feb 2021
    Value
    ceiling above
    Status
    active

  • Lot 11 - Carpet & Upholstery Cleaner. Tank to be between 6 – 20 Litres. (Accessories included).

    Signed
    26 Feb 2021
    Value
    ceiling above
    Status
    active

  • Lot 12 - Backpack Vacuum. Weight to be between 3 – 7.5kg. (Accessories included).

    Signed
    26 Feb 2021
    Value
    ceiling above
    Status
    active

  • Lot 2 - Large Tub Vacuum with a capacity of between 15 - 25 Litres. (Floor tools to be included).

    Signed
    26 Feb 2021
    Value
    ceiling above
    Status
    active

  • Lot 3 - Commercial Upright Vacuum with on board tools and telescopic hose tube. Weight to be between 5 – 15kg

    Signed
    26 Feb 2021
    Value
    ceiling above
    Status
    active

  • Lot 4 - Wet and dry pick-up machine. Tank capacity to be between 10-24 Litres. (Tool kit to be included).

    Signed
    26 Feb 2021
    Value
    ceiling above
    Status
    active

  • Lot 5 - Wet and dry pick-up machine. Tank capacity to be between 24.5 – 70 Litres. (Tool kit to be included).

    Signed
    26 Feb 2021
    Value
    ceiling above
    Status
    active

  • Lot 6 - Ride on scrubber dryer. Tank capacity to be between 70 – 200 Litres

    Signed
    26 Feb 2021
    Value
    ceiling above
    Status
    active

  • Lot 7 - Upright push along scrubber dryer between 11 – 34 kg in weight. (Mains powered).

    Signed
    26 Feb 2021
    Value
    ceiling above
    Status
    active

  • Lot 8 - Upright push along scrubber dryer between 12 – 35 kg in weight. (Battery powered).

    Signed
    26 Feb 2021
    Value
    ceiling above
    Status
    active

  • Lot 9 - Push along scrubber dryer. Tank capacity between 10 – 60 Litres. Weight to be between 30 – 135 kg. (Battery powered).

    Signed
    26 Feb 2021
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Tub Vacuum with a capacity of between 8 – 13 Litres. (Floor tools to be included).11bids———
2 · Large Tub Vacuum with a capacity of between 15 - 25 Litres. (Floor tools to be included).10bids———
3 · Commercial Upright Vacuum with on board tools and telescopic hose tube. Weight to be between 5 – 15kg.9bids———
4 · Wet and dry pick-up machine. Tank capacity to be between 10-24 Litres. (Tool kit to be included).10bids———
5 · Wet and dry pick-up machine. Tank capacity to be between 24.5 – 70 Litres. (Tool kit to be included).11bids———
6 · Ride on scrubber dryer. Tank capacity to be between 70 – 200 Litres11bids———
7 · Upright push along scrubber dryer between 11 – 34 kg in weight. (Mains powered).10bids———
8 · Upright push along scrubber dryer between 12 – 35 kg in weight. (Battery powered).10bids———
9 · Push along scrubber dryer. Tank capacity between 10 – 60 Litres. Weight to be between 30 – 135 kg. (Battery powered).11bids———
10 · Mobile steam cleaner. Tank capacity to be between 2 – 12 Litres. (Accessories included).10bids———
11 · Carpet & Upholstery Cleaner. Tank to be between 6 – 20 Litres. (Accessories included).11bids———
12 · Backpack Vacuum. Weight to be between 3 – 7.5kg. (Accessories included).10bids———

Contracting authority & participating public bodies

YPO

Contracting authorityPublic bodyBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

18 commercial parties on the notice
Show 8 more suppliers

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.