TenderlineUK
Procurement Intelligence
Search
Find a TenderClosedTender notice
Published 16 Sept 2025, 10:50 BST

Official UK procurement notice

YPO - 001183 - Fire Safety Products & Associated Services

Official notice

Authority: Yorkshire Purchasing Organisation (Public body)·Consortium: 2 public authorities

Framework agreement7 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitableMax 3 lots to bid
Sectors: Security, fire-fighting, police and defence equipment (35)Installation services (except software) (51) Delivery: UK
Framework ceiling (notional)£4,000,000total for 7 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 15 Jun 2026
Lots 7max 3 to bid
Framework period 2 yrsends 31 Jul 2028 · up to 31 Jul 2030 with extensions · starts 1 Aug 2026

What is being bought7 lots · detail below

Published requirement description

YPO are looking for Suppliers to be appointed onto a Framework Agreement following a Competitive Tendering Procedure for the supply of Fire Safety Products and Associated Services, for use in the Education market and Local Authority sectors. This Framework is designed to meet the needs of YPO and Other Contracting Authorities by establishing an agreement where the end customer will place the order with the Supplier and the Supplier delivered direct to the end customer.

The Framework Agreement will cover the maximum period of 4-years from 1st August 2026 to 31st July 2030 with 1 options to extend for 24-months (subject to an annual review, incorporating price re-establishment and KPI performance.) after the initial first 2-years (1st August 2026 - 31st July 2028).

The Framework has an estimated value of between £4.8m and £7.2m inclusive of VAT for the maximum life of the Framework (4-years) and any Call-off Contracts. All references in these documents to values and/or volumes of business are for guidance only and there is no guarantee of any business.

  • The authority expects to re-tender this requirement around 1 Aug 2030, 23:59 BST.

CPV: Firefighting, rescue and safety equipment · Installation services of fire protection equipment

How this framework works

From the published notice
Type
Open framework
Call-offs
call-offs may be awarded directly or by further competition
Framework period
2 yrs · up to 4 yrs from 1 Aug 2026, n/a
Supplier levy on call-offs (max %)
2% of call-off value · Retrospective rebate fee at 2%
Who may buy through it

www.ypo.co.uk/about/customers/perm… ↗

Published description of the framework

The Pricing Card will be evaluated as follows and relates to Lots 1 and 2:

All Tenderer's who meet the minimum score threshold of 25% out of 50% on the Quality/None-Cost element (half the available score) and 10% out of 20% on the Social Value and Sustainability element (half the available score) will be taken through to Price evaluation.

Price Component 1: Pricing Approach - Quality Assessed (10%)

Suppliers will be required to respond to a pricing-related question which will be assessed on a quality basis. This element evaluates the supplier's approach to pricing rather than the actual prices submitted.

The pricing approach will ask suppliers to demonstrate the following:

Transparency and clarity of pricing structure

Management of pricing risk and cost volatility

Demonstration of value for money over the life of the Framework

Sustainability and robustness of the pricing model

Responses will be scored in accordance with the scoring methodology and descriptions set out in the Invitation to Tender

The pricing approach question forms part of the Cost evaluation only and does not assess technical capability, which is evaluated separately under Quality.

Price Component 2: Pricing Card - Commercial Evaluation (20%)

Suppliers must complete the Pricing Card provided.

Price evaluation will be conducted using the CIPFA % difference model for each line. For each line, the submitted price is compared using a % price difference model and then scored against using the weighted criteria. The % price difference model allocates the lowest price submission the highest score and the highest price the lowest score. The price % difference is scored on the % difference between the lowest price and the price submitted.

Each line will be given an equal weighting. For example, if 10 lines are evaluated and the section is worth 20% of the total cost criteria marks, each line will carry a weighting of 2%.

Where a submitted price exceeds the lowest price submission by more than 100%, this will result in the Tenderer being awarded a 0 for price for that line.

The total weighted score for each line will be added together to give the total score out of 20%

Each element will be evaluated separately and the scores for both Pricing Card and Commercial Award question will be added together to combine a total score on Price.

The total score achieved for Pricing Card (scored as 20% of the 30% available) will be added to a score of Commercial Award Question (scored as 10% of the total 30% available) to provide an overall supplier score out of 30%.

For Lot 3 - Tenderer's awarded a place on both Lots 1 and 2 will automatically be awarded a place on Lot 3. Any pricing from Lot 1 and 2 will pull through automatically to Lot 3.

Suppliers will be asked to apply any applicable discount for the combination of supply and service should they wish to include a discount for the combination of both active Fire Safety Equipment and included Servicing of the equipment.

The total price including any discounts for each line will be used for evaluation purposes.

Price Component 1: Pricing Approach - Quality Assessed (10%)

Suppliers will be required to respond to a pricing-related question which will be assessed on a quality basis. This element evaluates the supplier's approach to pricing rather than the actual prices submitted.

The pricing approach will ask suppliers to demonstrate the following:

Transparency and clarity of pricing structure

Management of pricing risk and cost volatility

Demonstration of value for money over the life of the Framework

Sustainability and robustness of the pricing model

Responses will be scored in accordance with the scoring methodology and descriptions set out in this Invitation to Tender

The pricing approach question forms part of the Cost evaluation only and does not assess technical capability, which is evaluated separately under Quality.

Price Component 2: Pricing Card - Commercial Evaluation (20%)

Suppliers must complete the pricing Card provided.

Price evaluation will be conducted using the CIPFA % difference model for each line. For each line, the submitted price is compared using a % price difference model and then scored against using the weighted criteria. The % price difference model allocates the lowest price submission the highest score and the highest price the lowest score. The price % difference is scored on the % difference between the lowest price and the price submitted.

Each line will be given an equal weighting. For example, if 10 lines are evaluated and the section is worth 20% of the total cost criteria marks, each line will carry a weighting of 2%.

Where a submitted price exceeds the lowest price submission by more than 100%, this will result in the Tenderer being awarded a 0 for price for that line.

The total weighted score for each line will be added together to give the total score out of 20%

Each element will be evaluated separately and the scores for both Pricing Card and Commercial Award question will be added together to combine a total score on Price.

The total score achieved for Pricing Card (scored as 20% of the 30% available) will be added to a score of Commercial Award Question (scored as 10% of the total 30% available) to provide an overall supplier score out of 30%.

For Lot 4 - the Price score will be made up of Price Component 1 to form the overall Price weighting (30%).

Price Component 1: Pricing Approach - Quality Assessed (30%)

Suppliers will be required to respond to a pricing-related question which will be assessed on a quality basis. This element evaluates the supplier's approach to pricing rather than the actual prices submitted.

The pricing approach will ask suppliers to demonstrate the following:

Transparency and clarity of pricing structure

Management of pricing risk and cost volatility

Demonstration of value for money over the life of the Framework

Sustainability and robustness of the pricing model

Responses will be scored in accordance with the scoring methodology and descriptions set out in the Invitation to Tender

The pricing approach question forms part of the Price evaluation only and does not assess technical capability, which is evaluated separately under Quality.

Actual pricing for Lot 4 will be established at Customer call-off stage by means of Competitive Selection Process.

The total scores will be calculated up to two (2) decimal places.

Suppliers will not be ranked for this procurement.

Lots and requirements (7)Procurement structure

7 lots · all with a published value · a supplier may bid for at most 3 of them · same conditions of participation on every lot · same evaluation weights on every lot

Every one of these 7 lots carries the same published figure, £4,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Active Fire Safety Equipment - Supply OnlyRenewal 2 yrsSMEVCSEceiling above

For the supply and provision of Active Fire Safety Equipment.

Contract period: 1 Aug 2026 – 31 Jul 2028 (2 yrs) · up to 31 Jul 2030 with extensions
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Fire Safety Equipment. · 1 options to extend for 24-months subject to an annual review, incorporating price re-establishment and KPI performance, after the initial first 2-years (1st August 2026 - 31st July 2028.
35110000 Firefighting, rescue and safety equipment51700000 Installation services of fire protection equipment
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to the procurement documents

  • Technical & professional ability

    Please refer to the procurement documents

Lot #2Service of Active Fire Safety EquipmentRenewal 2 yrsSMEVCSEceiling above

For the provision of Services for Active Fire Safety Equipment

Contract period: 1 Aug 2026 – 31 Jul 2028 (2 yrs) · up to 31 Jul 2030 with extensions
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Fire Safety Equipment. · 1 options to extend for 24-months subject to an annual review, incorporating price re-establishment and KPI performance, after the initial first 2-years (1st August 2026 - 31st July 2028.
35110000 Firefighting, rescue and safety equipment51700000 Installation services of fire protection equipment
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to the procurement documents

  • Technical & professional ability

    Please refer to the procurement documents

Lot #3Supply and Service/Maintenance of Active Fire Safety Equipment - CombinedRenewal 2 yrsSMEVCSEceiling above

For supply and provision of Supply and Service/Maintenance of Active Fire Safety Equipment - Combined

Contract period: 1 Aug 2026 – 31 Jul 2028 (2 yrs) · up to 31 Jul 2030 with extensions
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Fire Safety Equipment. · 1 options to extend for 24-months subject to an annual review, incorporating price re-establishment and KPI performance, after the initial first 2-years (1st August 2026 - 31st July 2028.
35110000 Firefighting, rescue and safety equipment51700000 Installation services of fire protection equipment
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to the procurement documents

  • Technical & professional ability

    Please refer to the procurement documents

Lot #4Fire Risk Assessments and Fire Safety SurveysRenewal 2 yrsSMEVCSEceiling above

for the provision of Fire Risk Assessments and Fire Safety Surveys

Contract period: 1 Aug 2026 – 31 Jul 2028 (2 yrs) · up to 31 Jul 2030 with extensions
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Fire Safety Equipment. · 1 options to extend for 24-months subject to an annual review, incorporating price re-establishment and KPI performance, after the initial first 2-years (1st August 2026 - 31st July 2028.
35110000 Firefighting, rescue and safety equipment51700000 Installation services of fire protection equipment
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to the procurement documents

  • Technical & professional ability

    Please refer to the procurement documents

Lot #5Multi-Lot Call-offs for Active Fire Safety Equipment - Lots 1 and 4Renewal 2 yrsSMEVCSEceiling above

For supply and provision of Active Fire Safety Equipment - Supply Only and Fire Risk Assessments and Fire Safety Surveys.

Contract period: 1 Aug 2026 – 31 Jul 2028 (2 yrs) · up to 31 Jul 2030 with extensions
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Fire Safety Equipment. · 1 options to extend for 24-months subject to an annual review, incorporating price re-establishment and KPI performance, after the initial first 2-years (1st August 2026 - 31st July 2028.
35110000 Firefighting, rescue and safety equipment51700000 Installation services of fire protection equipment
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to the procurement documents

  • Technical & professional ability

    Please refer to the procurement documents

Lot #6Multi-Lot Call-offs for Active Fire Safety Equipment - Lots 2 and 4Renewal 2 yrsSMEVCSEceiling above

For supply and provision of Service of Active Fire Safety Equipment and Fire Risk Assessments and Fire Safety Surveys.

Contract period: 1 Aug 2026 – 31 Jul 2028 (2 yrs) · up to 31 Jul 2030 with extensions
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Fire Safety Equipment. · 1 options to extend for 24-months subject to an annual review, incorporating price re-establishment and KPI performance, after the initial first 2-years (1st August 2026 - 31st July 2028.
35110000 Firefighting, rescue and safety equipment51700000 Installation services of fire protection equipment
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to the procurement documents

  • Technical & professional ability

    Please refer to the procurement documents

Lot #7Multi-Lot Call-offs for Active Fire Safety Equipment - Lots 3 and 4Renewal 2 yrsSMEVCSEceiling above

For supply and provision of Supply and Service/Maintenance of Active Fire Safety Equipment - Combined and Fire Risk Assessments and Fire Safety Surveys.

Contract period: 1 Aug 2026 – 31 Jul 2028 (2 yrs) · up to 31 Jul 2030 with extensions
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Fire Safety Equipment. · 1 options to extend for 24-months subject to an annual review, incorporating price re-establishment and KPI performance, after the initial first 2-years (1st August 2026 - 31st July 2028.
35110000 Firefighting, rescue and safety equipment51700000 Installation services of fire protection equipment
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to the procurement documents

  • Technical & professional ability

    Please refer to the procurement documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 7 lots
Price: 80%Social value: 20%
Published sub-criteria (3)
  • Quality / None-cost: 50%
  • Cost: 30%
  • Social Value & Sustainability: 20%
Published award criteria (3)
  • Quality / None-cost: Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology. Sub-criteria will include: Manufacture & service delivery protocols and logistics - 12.5% Delivery of fire safety training materials, qualifications and field experience - 12.5% Customer experience, customer service and complaints procedures and recalls - 12.5% Commitments to industry standards inc. disposal legislation i.e., POPs - 12.5%
  • Cost: Price evaluations will be conducted using CIPFA % difference model for each Lot a tenderer is bidding for. The submitted price is compared using a % price difference model and then scored against the weighted criteria. The % difference model allocates the lowest price submissions and the highest price the lowest score. The % difference is scored on the % difference between the lowest price and the price submitted. Where a price submitted exceeds the lowest price submission by more than 100%, this will result in the Tenderer being awarded a '0' for price. The pricing card accounts for 20% out of the total 30% of the cost award criteria. The remaining 10% will be for the commercial award question. Suppliers will not be ranked; customers will complete their own desktop analysis of all successful suppliers before awarding the MAT supplier against their requirements. For awards Without Competition however, pre-agreed pricing (via the Pricing Card) will be provided to customers to assist with their analysis. Pricing fixed for 12-months from the commencement of the Framework. Price changes after the initial period are then subject to agreement in line with relevant inflation rates - any price increases/decreases must be agreed in writing at least 45 working days before implementation and an option to renew annually - for information only. The commercial award questions scores will be added to the price card scores and the full 30% overall score will be the total 'cost' score. The commercial award questions will be based on scenarios to include value for money such as, what discounts suppliers can offer to customers and how they might control their costs for inflation etc. 0-5 scoring methodology. Sub-criteria will include: Minimising, reducing and controlling costs in supply - 10%.
  • Social Value & Sustainability: Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5). 0-5 scoring methodology. Sub-criteria to include: Theme 1, 3 and 5 - 15% (5% for each) Modern Slavery - 5% Social Value threshold will be set out as 50% of the overall score i.e., 10% out of the 20% available (half the available score) for Social Value and suppliers must score this as a minimum to be awarded a place on the Framework. 20% is mandated by YPO.
Lot distribution rule: All successfully awarded suppliers of both Lots 1 and 2 will be automatically awarded a place on to Lot 3. Subsequently, any successfully awarded supplier of Lots 1 and 4 will be automatically awarded a place on Lot 5. Likewise, any successfully awarded supplier of Lots 2 and 4 will be awarded a place on Lot 6 and any successfully awarded supplier of Lots 3 and 4 will be awarded a place on Lot 7.
Conditions of participation · identical on every lot2
  • Economic & financial standing

    Please refer to the procurement documents

  • Technical & professional ability

    Please refer to the procurement documents

What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “YPO - 001183 - Fire Safety Products & Associated Services” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
https://www.ypo.co.uk/about/customers/permisible-users
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Aug 2030
First published
16 Sept 2025, 10:50 BST
Last source update
21 May 2026, 15:44 BST
Award evaluation window
Submission end – 15 Jul 2026
Authority reference
001183
FTS notice number
2026/S 000-038640
Latest notice
Tender notice (UK4)
Classification (CPV)
Firefighting, rescue and safety equipmentInstallation services of fire protection equipment
Delivery area
UK
Official registry OCID
ocds-h6vhtk-059b0c Find a Tender
Contract terms summary

Please refer to the procurement documentation.

Review and risk notes
Risks
  • Non-compliance with Legislation and Standards - due to the nature of the market, regulations and legislation changes any new Regulations and Standards are brought in across the Framework lifetime. While YPO will monitor regulatory developments, such changes cannot be predicted or accounted for in full at this stage.
  • Total cost of extinguishers and consequent total cost of management may change over the course of this Framework. Pricing reviews will be allowed upon each anniversary of the Framework.
  • Total cost of contract value if the estimated contract value is exceeded. YPO will monitor the spend under management at award stage of Customer call-off
  • Geographical coverage - this Framework and the previous iteration of the now expired legacy Agreement YPO 000994 Fire Safety Products & Associated Services will be national coverage which may be unfavourable to SMEs in the market. Although no risk was previously identified and raised as a concern, YPO will monitor potential new entrants to market as this new Framework progresses and identify any need for regional coverage in the next iteration.
  • Changes in Building Regulations or Standards - updates to building codes, fire safety regulations or sustainability standards during the Framework term may require Specification changes to Fire Safety Equipment. While YPO will monitor regulatory developments, such changes cannot be predicted or accounted for in full at this stage.
  • Large response from the market, taking extra time and resources to conduct the evaluations may mean the Framework timescales need to be significantly adjusted.
  • Quality risks - there are several quality standards applicable to the provision of Fire Safety Equipment which is of the upmost importance that YPO maintains for their Customers. This will be managed by asking the right questions of the Tenderer's and stating the required standards in the Specification.
  • Scope of service provision - in the event of successful Providers widening the scope of their service provision falling under Fire Safety Products & Associated Services (that does not change the overall scope of the contract) in response to legislative changes, YPO reserves the right to update the Specification and ask successful Providers to submit pricing accordingly. If services fall under additional services, the pricing submitted will not be evaluated as per the instructions in this Invitation to Tender.
  • YPO reserve the right to update this Agreement should any changes in regard to changes in legislation are identified after commencement of the Contract, that may not be identified prior.

How it was run

Official notice
Run through: YPO eSourcing
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free
Appointment period ends
15 Jun 2026, 17:00 BST
Clarification deadline
28 May 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Supplier levy on call-offs (max %)
call-off levy · 2% of call-off value · Retrospective rebate fee at 2%
Detailed submission instructions & authority contactsFrom official release

ypo2.my.site.com/s/Welcome ↗

Timeline

16 Sept 2025 → 1 Aug 2026 · 8 dates
  1. Planning notice published
    16 Sept 2025, 10:50 BST
  2. Next notice expected330 days ago
    30 Nov 2025, 23:59 GMT
  3. Tender notice published182 days ago
    28 Apr 2026, 14:22 BST
  4. Latest notice published158 days ago
    21 May 2026, 15:44 BST
  5. Clarification questions by151 days ago
    28 May 2026, 17:00 BST
  6. Admission / appointment period ends133 days ago · period end, not a bid countdown
    15 Jun 2026, 17:00 BST
  7. Award decision expected by103 days ago
    15 Jul 2026, 23:59 BST
  8. Contract starts87 days ago
    1 Aug 2026, 00:00 BST

Notice history

10 events · 4 releases on Find a Tender · since 16 Sept 2025
  1. Preliminary market engagement notice published
    16 Sept 2025, 10:50 BST
    UK2
  2. Tender notice published
    28 Apr 2026, 14:22 BST
    UK4
  3. Published value updated to £4,000,000
    28 Apr 2026, 14:22 BST
    was £6,000,000
  4. Status changed to active
    28 Apr 2026, 14:22 BST
  5. Procurement method changed
    28 Apr 2026, 14:22 BST
  6. Deadline published: 28 May 2026, 17:00 BST
    28 Apr 2026, 14:22 BST
  7. Tender notice published
    29 Apr 2026, 11:29 BST
    UK4
  8. Deadline moved to 29 May 2026, 17:00 BST
    29 Apr 2026, 11:29 BST
    +1 days · was 28 May 2026, 17:00 BST
  9. Tender notice published
    21 May 2026, 15:44 BST
    UK4
  10. Deadline moved to 15 Jun 2026, 17:00 BST
    21 May 2026, 15:44 BST
    +17 days · was 29 May 2026, 17:00 BST
Published amendments (2)

Closing date for Tender responses has been updated from 28/05/2026 to 29/05/2026 to reflect the Tender publication date from 28/04/2026 to 29/04/2026. An update to the Framework details has also been made - no changes have been made to the methodology, however, as some wording was corrected and updated in this notice. Please refer to the Tender documentation for full details of the Tender.

Changes made are as follows - Within Scope section, updates to 'Are award criteria the same for all lots?' to allow for changes to award criteria per Lot, as detailed below. Extension to the clarification deadline to 28th May 2026 at 5pm BST. Extension to the tender response deadline to 15th June 2026 at 5pm BST. Within the Framework section, slight update to the wording within 'Framework operati…

Routine re-releases (4)
  • 2025-09: 1 release · 16 Sept 2025

Contracting authority & participating public bodies

2 public bodies on the notice

Yorkshire Purchasing Organisation

Contracting authorityPublic authority - sub-central government GB-PPON: PMRV-4748-MNJV 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email

Consortium members and other public bodies

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender