ITS300140 Procurement of a Highways and Transportation Digital Information Management System

Leeds City Council is seeking to procure a cloud hosted Highways and Transportation Digital Information Management System to:

• support asset management;
• manage the highway network considering customer needs, local priorities, asset condition; and
• make the best use of resources to deliver the most effective highway maintenance services.

The key requirements are that any proposed system must:

• Be cloud hosted;
• Maintain a Register of Assets with comprehensive and flexible records retention, archiving and deletion functionality;
• Facilitate the scheduling, coordination and cost management of inspections and maintenance works, as well as raising works orders;
• Assist with forward planning and prioritisation;
• Support the management of the highway network and coordination of road closures, planned works, permits, and licenses;
• Have mapping functionality to plot the location of assets, plan routes and display other spatial data sets;
• Utilise mobile technology to allow for data collection in the field;
• Include a reporting tool comprising a comprehensive suite of reports as well as the ability to create user defined reports;
• Interface with other Leeds City Council systems; as well as external systems such as DfT Street Manager and BIM360;
• Meet GDPR and PSN compliance requirements.

The following Software and Services, as a minimum, shall be provided under this contract:

• Highways and Transportation Digital Information Management System (cloud hosted)
• Any additional modules/functionality required to meet LCC requirements
• Implementation services
• Installation services
• Configuration services
• Integration services
• Migration services
• On-going support and maintenance services
• System development and customisation
• Training
• Software/system upgrades