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Find a TenderCancelledProcurement termination notice
Published 8 May 2025, 10:05 BST

Official UK procurement notice

002611 Supply, Delivery, Installation & On-Site Maintenance of Digitisation Scanning Equipment

Official notice

Authority: British Library (Central government)

GoodsOpen procedureAbove threshold
Sectors: Laboratory, optical and precision equipments (excl. glasses) (38) Delivery: UK
Published estimate£487,718≈ £488k / year · £602,819 inc. VAT
Submissions closed 7 Jun 2025
Contract term 1 yrends 25 Jun 2026 · starts 30 Jun 2025

What is being bought

Published requirement description

The purpose of this tender is to procure a suite of brand-new digitisation equipment to support the high-quality, high-speed digital capture of a wide range of archival and heritage materials. The equipment required includes:

•Two large-format line scanners (up to A0 size) for items such as newspapers

•Six overhead line scanners suitable for documents such as journals

•Four microfilm scanners capable of high-volume digitisation of various microfilm formats

Where applicable, scanners should be equipped with features such as weighted book cradles and automatic or semi-automatic glass systems, with the capability to move the scanning bed independently of the glass to apply appropriate pressure in line with conservation standards

To view this notice, please click here:

www.delta-esourcing.com/delta/viewNotice.html ↗

CPV: Scanners

The lotProcurement structure

single lot · value published
Lot #1Cancelled 1 yrPublished value£487,718
Contract period: 30 Jun 2025 – 25 Jun 2026 (1 yr)Value: £487,718 exc. VAT · £602,819 inc. VAT
Delivery: UK
38520000 Scanners

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Criterion 2: 40%
  • Criterion 1: 60%
Published award criteria (2)
  • Criterion 1: Long criteria description
  • Criterion 2: Long criteria description
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA, CPTPP)
Recurring procurement
Unspecified in notice
First published
8 May 2025, 10:05 BST
Last source update
23 May 2025, 09:21 BST
Award evaluation window
Submission end – 25 Jun 2025
FTS notice number
2025/S 000-019588
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Scanners
Delivery area
UK
Official registry OCID
ocds-h6vhtk-050e66 Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission not allowedLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
7 Jun 2025, 13:00 BST
Clarification deadline
27 May 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Not allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com ↗

Timeline

8 May 2025 → 30 Jun 2025 · 6 dates
  1. Tender notice published
    8 May 2025, 10:05 BST
  2. Latest notice published
    23 May 2025, 09:21 BST
  3. Clarification questions by
    27 May 2025, 13:00 BST
  4. Submission deadline
    7 Jun 2025, 13:00 BST
  5. Award decision expected by
    25 Jun 2025, 00:59 BST
  6. Contract starts
    30 Jun 2025

Notice history

3 events · 2 releases on Find a Tender · since 8 May 2025
  1. Tender notice published
    8 May 2025, 10:05 BST
    UK4
  2. Procurement termination notice published
    23 May 2025, 09:21 BST
    UK12
  3. Status changed to cancelled
    23 May 2025, 09:21 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—23 May 2025CancelledA number of issues have been highlighted with the current ITT specification that need to be addressed before the tender is reissued to the market.

Contracting authority & participating public bodies

British Library

Contracting authorityPublic authority - sub-central government GB-PPON: PCXZ-9362-XQJM British Library, 96 Euston Road, London, London, NW1 2DBContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender