Official UK procurement notice
0455 - PA - Exhibition Design Consultancy Services
Authority: Colchester City Council (Local council)
What is being bought
Published requirement descriptionColchester City Council (the Council) wishes to commission experienced Exhibition Design consultants to be part of this upcoming iconic project and to provide exhibition design services from RIBA stage 1 equivalent to RIBA stage 6/7 equivalent and detailed design for fit-out contractors. You will work with the wider design team, including Architectural Design consultants to coordinate and support the wider redevelopment of the museum which includes the enlargement of its physical footprint. Due to the nature of the project and the museum collections the practice will need to be able to demonstrate relevant experience of exhibition design for museums and for NLHF funded projects in particular.
The commission is for full service from RIBA stage 1 to RIBA Stage 6/7 equivalents and detailed design (including detailed cost plan) but will include a break clause at RIBA Stage 3 for submission to the National Lottery Heritage Fund. Completion to detailed design will be contingent on the acquisition of round two funding.
The tentative key dates for the implementation of the project are set out in the programme here below:
•Appointment – September 2025
•RIBA Stage 2 equivalent – December 2025
•Pre-application – March 2026
•RIBA Stage 3 equivalent – April 2026
•Round 2 NLHF Application - May 2026
Break
- NLHF Round 2 Decision - September 2026
- RIBA Stages 4 – 6/7 equivalent – TBC with consultant, dependent upon successful NLHF application
Please be advised that the above schedule is indicative and shall be subject to change.
Further details of the requirements can be found in the accompanying documents.
To view this notice, please click here:
CPV: Design consultancy services · Development consultancy services · Fair and exhibition organisation services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£264,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Adherence to the Specification & Technical Approach: 15%
- Project Resources: 6%
- Project Plan: 2%
- Portfolio of Comparator Projects: 15%
- Interview: 10%
- Price: 50%
- Environmental Sustainability and Carbon Reduction: 2%
Published award criteria (7)
- Adherence to the Specification & Technical Approach
- Project Resources
- Project Plan
- Portfolio of Comparator Projects
- Environmental Sustainability and Carbon Reduction
- Interview
- Price
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 23 Jul 2025, 15:03 BST
- Last source update
- 3 Dec 2025, 10:05 GMT
- Award evaluation window
- Submission end – 15 Sept 2025
- FTS notice number
2025/S 000-042433- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0564b8Find a Tender
How it was run
Official notice- Submission deadline
- 18 Aug 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
All bids to be submitted via www.delta-esourcing.com ↗. The access code is 2G649GMRXA
Timeline
23 Jul 2025 → 12 Dec 2025 · 7 dates- Tender notice published23 Jul 2025, 15:03 BST
- Submission deadline18 Aug 2025, 12:00 BST
- Award decision expected by15 Sept 2025, 23:59 BST
- Contract starts392 days ago1 Oct 2025, 00:00 BST
- Assessment summaries sent331 days ago1 Dec 2025
- Latest notice published328 days ago3 Dec 2025, 10:05 GMT
- Standstill ends319 days ago12 Dec 2025, 23:59 GMT
Notice history
4 events · 2 releases on Find a Tender · since 23 Jul 2025- Tender notice published23 Jul 2025, 15:03 BSTUK4
- Contract award notice published3 Dec 2025, 10:05 GMTUK6
- Status changed to complete3 Dec 2025, 10:05 GMT
- Contract signature expected16 Dec 2025, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| PRINGLE RICHARDS SHARRATT LIMITED17 Dec 2025 – 30 Apr 2026 · up to 31 Mar 2027Extensions: The initial requirements of RIBA 1-3 should be submitted by April 2026. If round 2 is approved, this will be confirmed with the successful supplier and an indicative time period will be September 2026 to March 2027, but this will be subject to change and any revised dates will be agreed with the successful supplier. | £166,000 | 1 Dec 2025standstill to 12 Dec 2025 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 4 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Pringle Richards Sharratt Ltd - GuM StudioAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender