Procurement Intelligence

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Published 14 Jul 2021, 16:38 BST

Official UK procurement notice

128_22 Art Papers and Board

Official notice

Authority: ESPO

Framework agreement8 lotsGoodsOpen procedureSME suitable

Sectors: Printed matter and related products (22)Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: UK

Framework ceiling (notional)£6,000,000total for 8 lots · framework ceiling, not attributable revenue

Submissions closed 13 Aug 2021awarded 30 Nov 2021

Lots 8see the lot list below

Framework period 1 yr 1 moends 31 Mar 2023 · extension options published · starts 1 Mar 2022

What is being bought8 lots · detail below

Published requirement description

The supply of paints, chalks crayons and other art-related materials for educational use for delivery to the ESPO Distribution Centre, Leicester. This will include; powder, ready-mixed, PVA, washable, glitter, water colours, face-paints, oil based and acrylics, craft paints, inks and dyes for textiles such as glass, fabric and ceramics as well as chalks, crayons and pastels.

CPV: Art and craft paper · Art supplies · Corrugated paper or paperboard · Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products · Multi-ply paper and paperboard · Printed matter and related products · Teaching supplies

How this framework works

From the published notice

Bids received: 12 bids on the busiest of 8 lots · 11 suppliers appointed
Framework period: 1 yr 1 mo from 1 Mar 2022

Lots and requirements (8)Procurement structure

8 lots · all with a published value · same evaluation weights on every lot

Lot #1Bulk Paper PacksAwarded 1 yr 1 moPublished value£660,000

Supply of bulk art and craft paper packs for delivery to the ESPO Distribution Centre, Leicester and direct to ESPO Customers.

Contract period: 1 Mar 2022 – 31 Mar 2023 (1 yr 1 mo)

Delivery: UK

Extensions: The framework agreement has the option to extend for up to a further 35 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: allowed

37820000 Art supplies 37823500 Art and craft paper

Lot #2Poster, Display and Corrugated PaperAwarded 1 yr 1 moPublished value£1,800,000

Supply of poster, display and corrugated paper for delivery to the ESPO Distribution Centre, Leicester and direct to ESPO Customers.

Contract period: 1 Mar 2022 – 31 Mar 2023 (1 yr 1 mo)

Delivery: UK

Extensions: The framework agreement has the option to extend for up to a further 35 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: allowed

22993400 Corrugated paper or paperboard 37820000 Art supplies 37823500 Art and craft paper

Lot #3Sugar and Crepe PaperAwarded 1 yr 1 moPublished value£900,000

Supply of sugar, tissue and crepe paper for delivery to the ESPO Distribution Centre, Leicester and direct to ESPO Customers.

Contract period: 1 Mar 2022 – 31 Mar 2023 (1 yr 1 mo)

Delivery: UK

Extensions: The framework agreement has the option to extend for up to a further 35 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: allowed

37820000 Art supplies 37823500 Art and craft paper

Lot #4Miscellaneous PaperAwarded 1 yr 1 moPublished value£880,000

Supply of miscellaneous art and craft paper for delivery to the ESPO Distribution Centre, Leicester.

Contract period: 1 Mar 2022 – 31 Mar 2023 (1 yr 1 mo)

Delivery: UK

Extensions: The framework agreement has the option to extend for up to a further 35 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: allowed

37820000 Art supplies 37823500 Art and craft paper

Lot #5Recycled Tinted Dyed CardAwarded 1 yr 1 moPublished value£600,000

Supply of recycled tinted dyed card for delivery to the ESPO Distribution Centre, Leicester.

Contract period: 1 Mar 2022 – 31 Mar 2023 (1 yr 1 mo)

Delivery: UK

Extensions: The framework agreement has the option to extend for up to a further 35 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: allowed

22000000 Printed matter and related products 22993400 Corrugated paper or paperboard 37820000 Art supplies 37823500 Art and craft paper 37823800 Multi-ply paper and paperboard 39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

Lot #6Virgin Tinted Dyed CardAwarded 1 yr 1 moPublished value£760,000

Supply of virgin tinted dyed card for delivery to the ESPO Distribution Centre, Leicester.

Contract period: 1 Mar 2022 – 31 Mar 2023 (1 yr 1 mo)

Delivery: UK

Extensions: The framework agreement has the option to extend for up to a further 35 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: allowed

22000000 Printed matter and related products 22993400 Corrugated paper or paperboard 37820000 Art supplies 37823500 Art and craft paper 37823800 Multi-ply paper and paperboard

Lot #7Coated CardAwarded 1 yr 1 moPublished value£180,000

Supply of coated card for delivery to the ESPO Distribution Centre, Leicester.

Contract period: 1 Mar 2022 – 31 Mar 2023 (1 yr 1 mo)

Delivery: UK

Extensions: The framework agreement has the option to extend for up to a further 35 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: allowed

22000000 Printed matter and related products 22993400 Corrugated paper or paperboard 37820000 Art supplies 37823500 Art and craft paper 37823800 Multi-ply paper and paperboard

Lot #8Mount Board and Foam BoardAwarded 1 yr 1 moPublished value£240,000

Supply of mount board and foam board for delivery to the ESPO Distribution Centre, Leicester.

Contract period: 1 Mar 2022 – 31 Mar 2023 (1 yr 1 mo)

Delivery: UK

Extensions: The framework agreement has the option to extend for up to a further 35 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: allowed

22000000 Printed matter and related products 22993400 Corrugated paper or paperboard 37820000 Art supplies 37823500 Art and craft paper 37823800 Multi-ply paper and paperboard

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 8 lots

Quality: 20%Price: 80%

Published sub-criteria (2)

Non-Price: 20%
price: 80%

Published award criteria (2)

Non-Price: 20
Price: 80

What this means for your bid

Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
“128_22 Art Papers and Board” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 14 Jul 2021, 16:38 BST
Last source update: 17 Dec 2021, 09:09 GMT
Award evaluation window: 13 Aug 2021 – …
Authority reference: 128_22 (ProContract internal Ref. DN486236)
FTS notice number: 2021/S 000-031546
Classification (CPV): Art and craft paperArt suppliesCorrugated paper or paperboardFurniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning productsMulti-ply paper and paperboardPrinted matter and related productsTeaching supplies
Delivery area: UK
Official registry OCID: ocds-h6vhtk-02c7ff Find a Tender

Contract terms

Performance terms: The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.
This framework will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.
Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.
Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

Review and risk notes

Review procedure: Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

Publisher note: An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.

How it was run

Official notice

Run through: East Midlands Tendering

Supplier login requiredLanguage: EN

Access & registration note: Free regional portal

Appointment period ends: 13 Aug 2021, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 13 Aug 2021, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

13 Aug 2021 → 1 Mar 2022 · 4 dates

Admission / appointment period endsperiod end, not a bid countdown
13 Aug 2021, 12:00 BST
Bids opened
13 Aug 2021, 12:00 BST
Notice published
17 Dec 2021, 09:09 GMT
Contract starts
1 Mar 2022

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
17 Dec 2021, 09:09 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 11admitted to the panel · see the list ↓

Bids received 1210 from SMEs · busiest of 8 lots

Contracts signed 8latest 30 Nov 2021

8 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Bulk Paper Packs
Signed
30 Nov 2021
Value
£185,267
Period
… – 31 Mar 2023
Status
active
Poster, Display and Corrugated Paper
Signed
30 Nov 2021
Value
£2,108,174
Period
… – 31 Mar 2023
Status
active
Sugar and Crepe Paper
Signed
30 Nov 2021
Value
£1,092,643
Period
… – 31 Mar 2023
Status
active
Miscellaneous Paper
Signed
30 Nov 2021
Value
£551,566
Period
… – 31 Mar 2023
Status
active
Recycled Tinted Dyed Card
Signed
30 Nov 2021
Value
£430,918
Period
… – 31 Mar 2023
Status
active
Virgin Tinted Dyed Card
Signed
30 Nov 2021
Value
£692,367
Period
… – 31 Mar 2023
Status
active
Coated Card
Signed
30 Nov 2021
Value
£50,790
Period
… – 31 Mar 2023
Status
active
Mount Board and Foam Board
Signed
30 Nov 2021
Value
£188,615
Period
… – 31 Mar 2023
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Bulk Paper Packs	12bids · 12 electronic	10	—	—
2 · Poster, Display and Corrugated Paper	12bids · 12 electronic	10	—	—
3 · Sugar and Crepe Paper	12bids · 12 electronic	10	—	—
4 · Miscellaneous Paper	12bids · 12 electronic	10	—	—
5 · Recycled Tinted Dyed Card	12bids · 12 electronic	10	—	—
6 · Virgin Tinted Dyed Card	12bids · 12 electronic	10	—	—
7 · Coated Card	12bids · 12 electronic	10	—	—
8 · Mount Board and Foam Board	12bids · 12 electronic	10	—	—

Contracting authority & participating public bodies

Contracting authorityRegional or local authorityLocal Authority Services Barnsdale Way, Grove Park, Enderby, Leicester, East Midlands, LE19 1ESContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

The Royal Court of JusticeReview body London

Framework contractors & participating bidders

11 commercial parties on the notice

Allen Glenold LimitedFramework contractor Glenold House, Crosby Road, Market Harborough, East Midlands, LE16 9EE
Bright Ideas Marketing LimitedFramework contractor Ibson House, Eastern Way, BURY ST. EDMUNDS, East of England, IP32 7AB
Budget Paper Supplies LtdFramework contractor Arborfield Mill, Helpston, Peterborough, East of England, PE6 7DH
Daler-Rowney LtdFramework contractor Peacock Lane, Bracknell, South East, RG12 8SS
Educational Advantage LtdFramework contractor Oakley House, Tetbury Road, Cirencester, South West, GL7 1US
Grosvenor House Papers LimitedFramework contractor Westmorland Business Park, Kendal, North West, LA9 6NP
Higher Kings Mill LtdFramework contractor Higher Kings Mill, Cullompton, South West, EX15 1QJ
James Cropper Speciality Papers LtdFramework contractor Burneside Mills, Kendal, North West, LA9 7SL
Slater Harrison & Co. LtdFramework contractor Lowerhouse Mills, Bollington, Macclesfield, North West, SK10 5HW
West Design Products LtdFramework contractor West House, Shearway Business Park, Pent Road, Folkestone, South East, CT19 4RJ
Wigston Paper LtdFramework contractor Quantum House, Interlink Way South, Bardon, Coalville, East Midlands, LE67 1PG

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria