Find a TenderAwarded
Published 10 Aug 2022, 16:02 BST

Official UK procurement notice

18/0717 Suply and Delivery of Fresh Meat

Official notice

Authority: Moray Council (Local council)

7 lotsGoodsOpen procedureSME suitable
Published estimate£600,000total for 7 lots
Submissions closed 21 Sept 2022awarded 21 Oct 2022
Awarded to Anderson Butchers Ltd, Fraser Bros Ltd7 awards

What is being bought7 lots · detail below

Published requirement description

Supply and Delivery of Fresh Meat to the whole of Moray. This will be split into 7 Production Area lots

  • Recurrence: If extensions are taken 2027

CPV: Animal products, meat and meat products · Meat

Lots and requirements (7)Procurement structure

7 lots · no lot values published · evaluation weights differ by lot
Lot #1Keith AreaAwardedRenewal

Production kitchens Keith grammar, Keith and St Thomas Primary. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Delivery: Scotland · Moray
Extensions: If extensions are taken the renewal will be October 2027Variant bids: not allowed
Lot #2Buckie AreaAwardedRenewal

Production kitchens Cullen, Millbank, Cluny Primary and Buckie High (with a possible 2 more production kitchen being opened), Birnie Day care centre. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Delivery: Scotland · Moray
Extensions: If extensions are taken, 2027Variant bids: not allowed
Lot #3Fochabers AreaAwardedRenewal

Production kitchens Milnes, Mosstodloch, Lhanbryde Primary and Milnes High. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Delivery: Scotland · Moray
Extensions: If extensions are taken 2027Variant bids: not allowed
Lot #4Speyside AreaAwardedRenewal

Mortlach, Rothes, Aberlour, Tomintoul Primary and Speyside High. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Delivery: Scotland · Moray
Extensions: If extensions are taken 2027Variant bids: not allowed
Lot #5Elgin AreaAwardedRenewal

Production Kitchens New Elgin, Greenwards, East End, West End, St Sylvester’s, Seafield, Bishopmill, Linkwood Primary, Elgin high, Elgin academy and Cedarwood. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Delivery: Scotland · Moray
Extensions: If extensions are taken 2027Variant bids: not allowed
Lot #6Lossiemouth AreaAwardedRenewal

Production kitchens Hopeman, St Gerardines, Hythehill Primary and Lossiemouth High. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Delivery: Scotland · Moray
Extensions: If extensions are taken 2027Variant bids: not allowed
Lot #7Forres AreaAwardedRenewal

Kinloss, Andersons, Applegrove, Dyke, Pilmuir Primary and Forres Academy. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Delivery: Scotland · Moray
Extensions: If extensions are taken 2027Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Conditions of participation2
  • Economic & financial standing

    4B.6

    The bidder is required to confirm that (to the best of their knowledge) there are no material post balance sheet events or other business issues arising since the date of the last audited financial statements that materially impact the economic and financial standing of the economic operator.

    Where the operator is not able to make such a conformation, full details of the relevant events shall be provided along with an explanation of the expected impact on the bidders economic and financial standing.

    The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:

    Minimum: Minimum level(s) of standards required: Employer's (Compulsory) Liability: 5m GBP Public Liability Liability: 5m GBP Product Liability Liability: 5m GBP The bidder is required to provide a copy of the last 2 or 3 audited financial statements as evidence of their compliance to mee…
  • Technical & professional ability

    4C.1.2 - Please provide relevant examples of supplies and/or services carried out during the last two years as specified in the Contract Notice:

    (Examples from both public and/or private sector customers and clients may be provided)

    4C.11

    The bidder will supply the required samples, descriptions or photographs of the products to be supplied, which do not need to be accompanied by certifications of authenticity.

    Minimum: Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice. Minimum number of relevant examples: 2 Require…
What this means for your bid
  • Price carries 40 points on every lot: a 10% discount moves about 4 points.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · If extensions are taken 2027
First published
10 Aug 2022, 16:02 BST
Last source update
31 Oct 2022, 15:40 GMT
Award evaluation window
21 Sept 2022 – …
Authority reference
18/0717
FTS notice number
2022/S 000-030708
Classification (CPV)
Animal products, meat and meat productsMeat
Delivery area
Scotland (UKM62)
Official registry OCID
ocds-h6vhtk-035ab7 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), OR 2. The bidder must have the following: a. A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. b. Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the bidder’s quality management is effective in reducing/preventing incidents of sub-standard delivery. This must include the quality of output and general performance. Health and Safety Procedures 3. The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. OR, 4a The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation. 1 The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, OR 2. The bidder must have the following: a. A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder’s environmental emergency response procedures, including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control). Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. (SC Ref:711243)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
21 Sept 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
21 Sept 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

21 Sept 2022 → 31 Oct 2022 · 3 dates
  1. Submission deadline
    21 Sept 2022, 12:00 BST
  2. Bids opened
    21 Sept 2022, 12:00 BST
  3. Notice published
    31 Oct 2022, 15:40 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    31 Oct 2022, 15:40 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 7
Awarded value £376,2467 contracts exc. VAT
Bids received 1616 from SMEs
Contracts signed 7latest 21 Oct 2022
Awarded toValueDateStatus
Lot 1 · Keith Area1 award
Anderson Butchers LtdSME£27,124 †—Awarded
Lot 2 · Buckie Area1 award
Anderson Butchers LtdSME£62,307 †—Awarded
Lot 3 · Fochabers Area1 award
Anderson Butchers LtdSME£30,043 †—Awarded
Lot 4 · Speyside Area1 award
Fraser Bros LtdSME£28,815 †—Awarded
Lot 5 · Elgin Area1 award
Fraser Bros LtdSME£124,172 †—Awarded
Lot 6 · Lossiemouth Area1 award
Fraser Bros LtdSME£40,497 †—Awarded
Lot 7 · Forres Area1 award
Fraser Bros LtdSME£63,288 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Keith Area2bids · 2 electronic2——
2 · Buckie Area2bids · 2 electronic2——
3 · Fochabers Area2bids · 2 electronic2——
4 · Speyside Area2bids · 2 electronic2——
5 · Elgin Area3bids · 2 electronic3——
6 · Lossiemouth Area3bids · 3 electronic3——
7 · Forres Area2bids · 2 electronic2——

Contracting authority & participating public bodies

Moray Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services High Street, Elgin, Scotland, IV30 1BXContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Elgin Sheriff CourtReview body ElginContact email, phone

Bidders & participating suppliers

2 commercial parties on the notice
  • Anderson Butchers LtdAwarded supplier 13 West Church Street, Buckie, Scotland, AB561BNContact phone
  • Fraser Bros LtdAwarded supplier 72 High Street, Forres, Scotland, IV36 1PQContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.