Official UK procurement notice
2037 Section 12 (S12) Digital Solution for NHS BLMK ICB
Authority: NHS Bedfordshire, Luton and Milton Keynes Integrated Care Board (Central government)·On behalf of: NHS Arden and Greater East Midlands Commissioning Support Unit
What is being bought
Published requirement descriptionNHS Bedfordshire, Luton & Milton Keynes Integrated Care Board are inviting suitably qualified and experienced providers to deliver a S12 Digital Solution.
A digital solution is required which automates the management of the Mental Health Act S12 Assessment process.
The digital platform will need to include the following functions to allow the automation of the S12 Assessment process.
- Only accredited S12 Doctors should be able to access the system meaning that pre-authorisation checks that the Doctor has been accredited has already taken place. These will need to be regularly checked and updated by the provider.
- S12 Doctors should be able to add their availability calendar to the system which means professionals can see which Doctors are available to be called upon at any time.
- The AMHP – (Allied Mental Health Professional – accredited social worker under the powers of the MHA) should be able to open and manage their S12 caseload on the system.
- Doctors must be able to add their information on the system when they have completed their assessment, leading to automatic payment in the next monthly scheduled payment run.
- The software provider will need to provide training for Doctors, AMHPs and admin staff to use the system effectively and provide online support to all users.
- The ICB will need to receive detailed activity reports regarding numbers, times and dates of assessments along with providers which can aid resource allocation.
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£126,434
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical Section: 80%
- Price Section: 20%
Published award criteria (2)
- Technical Section: 80%
- Price Section: 20%
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Nov 2025, 09:42 GMT
- Last source update
- 13 Mar 2026, 10:56 GMT
- Authority reference
C408629- FTS notice number
2025/S 000-085666- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e6efFind a Tender
- Reserved participation area
- E10000015
How it was run
Official notice- Submission deadline
- 21 Jan 2026, 17:00 GMT
- Clarification deadline
- 12 Jan 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
The deadline for responses is by 17:00 hours on Wednesday 21st January 2026. The opportunity will be carried out in accordance with the ICB's procurement obligations under the Procurement Act 2023.
To access the eProcurement portal to access relevant documentation relating this
opportunity, please follow the instructions below:
- Go to health-family.force.com/s/Welcome ↗ (and click the link to register (If your
organisation has not registered previously)
- Once registered, login into the system and look for 'Quote/tender C408629 - 2027 Section 12 (S12) Digital Solution for NHS BLMK ICB.
Timeline
24 Nov 2025 → 1 Apr 2026 · 8 dates- Planning notice published337 days ago24 Nov 2025, 09:42 GMT
- Market engagement325 days ago5 Dec 2025, 23:59 GMT
** THIS NOTICE IS FOR MARKET ENGAGEMENT PURPOSES ONLY **
NHS Bedfordshire, Luton & Milton Keynes Integrated Care Board are inviting suitably qualified and experienced providers to express their interest in delivering a S12 Digital Solution.
A digital solution is required which automates the management of the Mental Health Act S12 Assessment process.
The digital platform will need to include the following functions to allow the automation of the S12 Assessment process.
- Only accredited S12 Doctors should be able to access the system meaning that pre-authorisation checks that the Doctor has been accredited has already taken place. These will need to be regularly checked and updated by the provider.
- S12 Doctors should be able to add their availability calendar to the system which means professionals can see which Doctors are available to be called upon at any time.
- The AMHP – (Allied Mental Health Professional – accredited social worker under the powers of the MHA) should be able to open and manage their S12 caseload on the system.
- Doctors must be able to add their information on the system when they have completed their assessment, leading to automatic payment in the next monthly scheduled payment run.
- The software provider will need to provide training for Doctors, AMHPs and admin staff to use the system effectively and provide online support to all users.
- The ICB will need to receive detailed activity reports regarding numbers, times and dates of assessments along with providers which can aid resource allocation.
The purpose of this advert is to invite the market to engage and provide feedback on the draft specification. This will provide the ICB with valuable information to ensure that the service and specification is fit for purpose.
The deadline for market engagement responses is by 17:00 hours on Friday 5th December 2025. Please note this is a market testing exercise and does not commit the ICB to carry out any further procurement process. Any future opportunity will be carried out in accordance with the ICB's procurement obligations under the Procurement Act 2023.
To register your interest, please follow the link below, and search for the project reference/name as detailed:
health-family.force.com/s/Welcome ↗
Project reference: C400548
- Next notice expected315 days ago15 Dec 2025, 23:59 GMT
- Tender notice published308 days ago23 Dec 2025, 09:44 GMT
- Clarification questions by287 days ago12 Jan 2026, 12:00 GMT
- Submission deadline278 days ago21 Jan 2026, 17:00 GMT
- Latest notice published228 days ago13 Mar 2026, 10:56 GMT
- Contract starts209 days ago1 Apr 2026, 00:00 BST
Notice history
10 events · 5 releases on Find a Tender · since 24 Nov 2025- Preliminary market engagement notice published24 Nov 2025, 09:42 GMTUK2
- Tender notice published23 Dec 2025, 09:44 GMTUK4
- Status changed to active23 Dec 2025, 09:44 GMT
- Procurement method changed23 Dec 2025, 09:44 GMT
- Deadline published: 21 Jan 2026, 17:00 GMT23 Dec 2025, 09:44 GMT
- Tender notice published23 Dec 2025, 10:04 GMTUK4
- Contract award notice published10 Mar 2026, 14:43 GMTUK6
- Status changed to complete10 Mar 2026, 14:43 GMT
- Contract award notice published13 Mar 2026, 10:56 GMTUK6
- Contract signature expected20 Mar 2026, 23:59 GMTscheduled
Published amendments (1)
This notice has been modified to clarify that this procurement is not reserved for Hertfordshire-based suppliers.
Routine re-releases (5)
- 2025-12: 1 release · 23 Dec 2025
- 2025-11: 1 release · 24 Nov 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Thalamos Limited1 Apr 2026 – 31 Mar 2028Amended: 'Earliest date the contract will be signed' has been amended to reflect the end of the standstill period. | £46,575 | 10 Mar 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- NHS Arden and Greater East Midlands Commissioning Support UnitProcuring entityProcurement Team
Bidders & participating suppliers
1 commercial party on the notice- Thalamos LimitedAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender