Find a TenderAwarded
Published 5 May 2022, 14:10 BST

Official UK procurement notice

21132 2022 Cambridgeshire County Council Arboricultural and Major Tree Works Framework

Official notice

Authority: Cambridgeshire County Council (Local council)

Framework agreementServicesOpen procedure
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 13 Jun 2022awarded 21 Sept 2022

Re-procurement planned26061 Cambridgeshire County Council Short breaks Activity Framework

What is being bought

Published requirement description

Cambridgeshire County Council is seeking to award a framework agreement for the provision of arboriculture services within the County boundaries. The Council manages around 150,000 trees in educational settings, not including those on the highway, or other land - properties. The framework will encompass a wide range of tree maintenance to ensure the upkeep of the existing trees stock in line with the Councils’ landlord responsibilities, this will also include maintenance of trees on Council sites including Highways.

This requirement is not divided into Lots to enable the Authority to more efficiently manage the contracting arrangements.

CPV: Horticultural services · Tree-clearing services · Tree-cutting services · Tree-maintenance services

How this framework works

From the published notice
Bids received
10 bids received · 6 suppliers appointed

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: East of England
Extensions: The framework shall run for a period of 3 years with the option of a fourth and final year. · The framework shall run for an initial period of 36 months, with the option of a final 12 months, making 48 months in total.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality: 60%
  • Cost: 40%
Published award criteria (2)
  • Cost: 40
  • Quality: 60
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “21132 2022 Cambridgeshire County Council Arboricultural and Major Tree…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
5 May 2022, 14:10 BST
Last source update
29 Sept 2022, 10:19 BST
Award evaluation window
13 Jun 2022 – …
Authority reference
DN600795
FTS notice number
2022/S 000-027283
Classification (CPV)
Horticultural servicesTree-clearing servicesTree-cutting servicesTree-maintenance services
Delivery area
East of England (UKH)
Official registry OCID
ocds-h6vhtk-03345a Find a Tender
Review and risk notes
Review procedure

The Authority will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. The duration of this standstill will be disclosed at this point.

This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Such additional information should be required from (Refer to address in Part 1.1). If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Chapter 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the

award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may order the ineffectiveness of a contract where serious breach have occurred in addition to any fine, the Court may instead provide for alternative penalties, either contract shortening, fines or both.

The Authority have invested in an e-tendering tool in order to facilitate its tendering processes in a compliant and transparent manner.

Potential Providers will need to register an account via the “Procontract Portal” at procontract.due-north.com/Register ↗ before being able to view the full tender details.

In order to access the tender documentation, click “Find Opportunities”, then on the drop-down menu, filter by “Cambridgeshire Public Services” by clicking on “Update” to find the relevant opportunity or alternatively within the organisations drop down select Cambridgeshire County Council to also find the relevant opportunity.

Please ensure that you read the tender documents carefully in order to be aware of the requirements and relevant deadlines.

The Council reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, pause, or postpone this procurement at any time. Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
13 Jun 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
13 Jun 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

13 Jun 2022 → 29 Sept 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    13 Jun 2022, 12:00 BST
  2. Bids opened
    13 Jun 2022, 12:00 BST
  3. Notice published
    29 Sept 2022, 10:19 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    29 Sept 2022, 10:19 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 6admitted to the panel · see the list ↓
Bids received 10
Contracts signed 6latest 21 Sept 2022

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 027283-2022-2

    Signed
    21 Sept 2022
    Value
    —
    Status
    active
  • Contract 027283-2022-2022/S 000-011709-1

    Signed
    21 Sept 2022
    Value
    —
    Status
    active
  • Contract 027283-2022-3

    Signed
    21 Sept 2022
    Value
    —
    Status
    active
  • Contract 027283-2022-4

    Signed
    21 Sept 2022
    Value
    —
    Status
    active
  • Contract 027283-2022-5

    Signed
    21 Sept 2022
    Value
    —
    Status
    active
  • Contract 027283-2022-6

    Signed
    21 Sept 2022
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
Cambridgeshire County Council is seeking to award a framework agreement for the…10bids——£490,000 – £490,000
Whole notice———£490,000 – £490,000

Contracting authority & participating public bodies

Cambridgeshire County Council

Contracting authorityLocal CouncilRegional or local agency/officeGeneral public services New Shire Hall, Alconbury Weald, Huntingdon, East of England, PE28 4YEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Mrs Clare Ellis, Head of ProcurementReview body Huntingdon
  • Royal Courts of JusticeMediation body London

Framework contractors & participating bidders

6 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.