Find a TenderClosed
Published 18 Dec 2024, 10:46 GMT

Official UK procurement notice

24/015 Customer Contact Solution

Official notice

Authority: Tamworth Borough Council (Local council)

GoodsOpen procedure
Published value£700,000published on the single lot · exc. VAT
Submissions closed 24 Jan 2025
Contract term 3 yrsends 2 Mar 2028 · extension options published · starts 3 Mar 2025

What is being bought

Published requirement description

Tamworth Borough Council is looking to procure a cloud-based Customer Portal, CRM, low code workflow management system and omnichannel Contact Centre Solution to help rationalise and enhance the management of digital customer contact. We want to significantly improve how customers receive updates and how workflow is managed across the organisation, with the aim of enhancing customer engagement, improving satisfaction level, providing rapid deployment of processes/workflows and making every contact count. The solution should allow the Council to make use of the latest technological advancements, offering integrated use of AI and RPA (Robotic Process Automation) functionality to further enhance efficiency by automating routine tasks and providing intelligent insights. We aim to significantly transform our customer service operations and workflow management with the use of cost-effective scalable solutions.

CPV: Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsPublished value£700,000
Contract period: 3 Mar 2025 – 2 Mar 2028 (3 yrs)
Delivery: West Midlands
Extensions: There is the option to extend for a further one plus one yearVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 75%Price: 25%
Published sub-criteria (2)
  • Quality & Social Value: 75%
  • price: 25%
Published award criteria (2)
  • Quality & Social Value: 75%
  • Price: 25%
What this means for your bid
  • Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
18 Dec 2024, 10:46 GMT
Last source update
18 Dec 2024, 10:46 GMT
Award evaluation window
24 Jan 2025 – …
Authority reference
24/015
FTS notice number
2024/S 000-040721
Classification (CPV)
Software package and information systems
Delivery area
West Midlands (UKG2)
Official registry OCID
ocds-h6vhtk-04c901 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Submission deadline
24 Jan 2025, 14:00 GMT
Submission channel
{"written"}
Accepted languages
en
Bids opened
24 Jan 2025, 14:00 GMT

Timeline

18 Dec 2024 → 24 Apr 2025 · 5 dates
  1. Notice published
    18 Dec 2024, 10:46 GMT
  2. Submission deadline
    24 Jan 2025, 14:00 GMT
  3. Bids opened
    24 Jan 2025, 14:00 GMT
  4. Contract starts
    3 Mar 2025
  5. Bids must remain valid until
    24 Apr 2025, 23:59 BST

Contracting authority & participating public bodies

Tamworth Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Marmion House, Lichfield Street, Tamworth, West MidlandsContact email Published organisation website ↗

Dispute resolution & review bodies

  • Local Government OmbudsmanReview body London

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.