Official UK procurement notice
250018 - Contract for the Provision of Grounds Maintenance Services
Authority: Queen's University Belfast (Education)
What is being bought
Published requirement descriptionThe University invites tenders from competent providers of Grounds Maintenance Services. The service will include grass cutting, hedge clipping, shrub pruning, trimming back ivy/ creepers, weed and moss control, and leaf and litter clearance across multiple areas including student and staff accommodation.
The service will be carried out in a manner that is in accordance with good practice in the Grounds Maintenance Service Industry.
- The authority expects to re-tender this requirement around 27 Jun 2030, 00:59 BST.
CPV: Grounds maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£250,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: The contract will be awarded based on a combination of technical criteria (40%) and price (60%). The technical criteria will include project methodology (20%), service delivery (10%) and sustainable procurement (10%). The price criteria accounts for the remaining 60% of the overall score.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Yes · next expected 27 Jun 2030
- First published
- 27 Jun 2025, 11:57 BST
- Last source update
- 10 Oct 2025, 17:19 BST
- Award evaluation window
- Submission end – 19 Aug 2025
- Authority reference
250018- FTS notice number
2025/S 000-035721- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0554f9Find a Tender
- Risks
The total area maintained may increase or decrease by approximately 10-20% depending on future acquisition or disposal of university land or buildings.
The frequency and volume of service delivery (e.g. grass cutting, hedge trimming, path maintenance) may vary by approximately ± 15% due to seasonal factors, evolving site use, or sustainability priorities.
The University may require additional one-off services such as storm damage clearance or event-related support, which may increase the annual value of the contract by up to 10% in any given year.
Potential increase to labour costs due to inflation and rising real living wage (RLW).
How it was run
Official notice- Submission deadline
- 30 Jul 2025, 16:00 BST
- Clarification deadline
- 22 Jul 2025, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Submit via in-tend: in-tendhost.co.uk/queensuniversitybelf… ↗
Timeline
27 Jun 2025 → 10 Oct 2025 · 8 dates- Tender notice published27 Jun 2025, 11:57 BST
- Clarification questions by22 Jul 2025, 16:00 BST
- Submission deadline30 Jul 2025, 16:00 BST
- Award decision expected by19 Aug 2025, 23:59 BST
- Assessment summaries sent17 Sept 2025, 00:00 BST
- Standstill ends397 days ago26 Sept 2025, 23:59 BST
- Contract starts393 days ago1 Oct 2025, 00:00 BST
- Latest notice published383 days ago10 Oct 2025, 17:19 BST
Notice history
7 events · 4 releases on Find a Tender · since 27 Jun 2025- Tender notice published27 Jun 2025, 11:57 BSTUK4
- Tender notice published27 Jun 2025, 12:01 BSTUK4
- Deadline moved to 30 Jul 2025, 16:00 BST27 Jun 2025, 12:01 BST+0 days · was 30 Jul 2025, 17:00 BST
- Contract award notice published17 Sept 2025, 17:12 BSTUK6
- Status changed to complete17 Sept 2025, 17:12 BST
- Contract signature expected30 Sept 2025, 23:59 BSTscheduled
- Contract details notice published10 Oct 2025, 17:19 BSTUK7
Routine re-releases (4)
- 2025-06: 1 release · 27 Jun 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Dalzell Landscape Company Ltd1 Oct 2025 – 30 Sept 2026 · up to 30 Sept 2030Extensions: Subject to satisfactory annual review, with the option to extend the contract by up to a further 48 months. This option to extend shall be entirely at the discretion of Queen’s and shall be subject to satisfactory review of performance. · Options: The University may require additional one-off services such as storm damage clearance or event-related support. Option to extend the contract by up to a further 48 months. | £250,000 | 8 Sept 2025 | Awarded |
Contracts
250018 - Contract for the Provision of Grounds Maintenance Services · Dalzell Landscape Company Ltd
- Signed
- 1 Oct 2025
- Value
- £250,000
- Period
- 1 Oct 2025 – 30 Sept 2026 · up to 30 Sept 2030 with extensions
- Status
- active
- Extensions
- Subject to satisfactory annual review, with the option to extend the contract by up to a further 48 months. This option to extend shall be entirely at the discretion of Queen’s and shall be subject to satisfactory review of performance.
- Options
- The University may require additional one-off services such as storm damage clearance or event-related support. Option to extend the contract by up to a further 48 months.
9 agreed KPIs: Grass cutting – times and heights · Shrub and Hedge Maintenance · Weed control …
- Grass cutting – times and heights, > 90% of grass cut to a satisfactory height or number of cuts
- Shrub and Hedge Maintenance , > 90% of shrub pruning and hedge cutting to within an acceptable standard
- Weed control, > 90% of all weeds controlled over the site
- Removal of all cuttings, > 90% of all cuttings removed from all sites for recycling
- Litter and Leaf clearance, > 90% of all Litter and leaf clearance to an acceptable manner from all sites for recycling.
- Call out response times, > 90% of all call outs responded to within time frame
- Staff identification and reporting , > 90% of time staff reporting to the Treehouse reception and all staff identifiable by uniform
- Health and safety – accidents or near misses, chemical spillages, No accidents or near misses reported; Health and Safety robustly managed
- Contract management and administration, > 90% of all complaints dealt with promptly and accurately and invoices correct
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 1 | 0 | — |
Who bid
- did not winGround Control Ltd. · East of England
- did not winThe Landscaping Centre · West Midlands
- wonDALZELL LANDSCAPE CO. LTD · Northern Ireland
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
3 commercial parties on the notice · 1 awarded- Dalzell Landscape Company LtdAwarded supplier
- Ground Control Ltd.Bidder / tenderer
- The Landscaping CentreBidder / tenderer
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Suppliers wishes to expressed an interest in this tender must register on the In-Tend portal and download the documents from the web address
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender