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Published 30 Sept 2026, 13:48 BST

Official UK procurement notice

274 - Employee Assistance Programme , tender for Coleg Gwent.

Official notice

Authority: Coleg Gwent (Public body)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Health & Social Care (85) Delivery: Wales (UKL16)
Published estimate£9,000≈ £5k / year · £10,800 inc. VAT
Submissions closed 23 Oct 2026
Contract term 2 yrsends 1 Nov 2028 · up to 1 Nov 2029 with extensions · starts 2 Nov 2026

What is being bought

Published requirement description

Coleg Gwent are looking for an Employee Assistance Programme supplier to cover Coleg Gwent employees,

CPV: Company health services · Counselling services · Guidance and counselling services

The lotProcurement structure

single lot · value published
Lot #1Renewal 2 yrsSMEVCSEPublished value£9,000
Contract period: 2 Nov 2026 – 1 Nov 2028 (2 yrs) · up to 1 Nov 2029 with extensionsValue: £9,000 exc. VAT · £10,800 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: 1 optional year
85147000 Company health services85312300 Guidance and counselling services85312320 Counselling services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    The service needs to offer 24/7 coverage for staff during the week and also weekends as per the documents in bravo etendering portal.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Price
  • Quality: Quality of the service
Conditions of participation1
  • Condition of participation

    The service needs to offer 24/7 coverage for staff during the week and also weekends as per the documents in bravo etendering portal.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
30 Sept 2026, 13:48 BST
Last source update
30 Sept 2026, 13:48 BST
Authority reference
274
FTS notice number
2026/S 000-092376
Latest notice
Tender notice (UK4)
Classification (CPV)
Company health servicesCounselling servicesGuidance and counselling services
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-077d99 Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
23 Oct 2026, 12:00 BST
Clarification deadline
16 Oct 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

etenderwales.ukp.app.jaggaer.com/home.html ↗ ITT_127412

Timeline

30 Sept 2026 → 2 Nov 2026 · 4 dates
  1. Tender notice published27 days ago
    30 Sept 2026, 13:48 BST
  2. Clarification questions by11 days ago
    16 Oct 2026, 12:00 BST
  3. Submission deadline4 days ago
    23 Oct 2026, 12:00 BST
  4. Today
    28 Oct 2026
  5. Contract startsin 4 days
    2 Nov 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    30 Sept 2026, 13:48 BST
    UK4

Contracting authority & participating public bodies

Coleg Gwent

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PCYD-2928-WVNW Headquarters, Usk, Wales, NP15 1XJContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender