Official UK procurement notice
282_22 - Office Furniture
Authority: ESPO
What is being bought5 lots · detail below
Published requirement descriptionThe supply and delivery of office furniture including operator chairs, desks, storage, meeting room furniture, screens, break out and steel storage for delivery direct to individual customer establishments.
ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself.
Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders' information only.
An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
CPV: Bookcases · Chairs · Conference-room furniture · Cupboards and bookcases · Desks and tables · Filing cabinets · Filing systems · Furniture · Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products · Lounge and reception-area furniture · Miscellaneous furniture · Modular furniture · +6 more
How this framework works
From the published notice- Bids received
- 21 bids on the busiest of 5 lots · 14 suppliers appointed
- Framework period
- 2 yrs from 1 Apr 2022
Lots and requirements (5)Procurement structure
5 lots · all with a published value · evaluation weights differ by lotLot #1National Direct FrameworkAwardedPublished value£10,000,000
The supply, delivery and installation of a comprehensive range of office furniture including desks, chairs, screens, storage, break-out and steel storage direct to individual customer establishments. Delivery is to be available nationally and customers will deal directly with the awarded suppliers.
Lot #2Smart Buy Office FurnitureAwardedPublished value£2,600,000
The supply, delivery and installation of ESPO smartbuy office furniture for direct delivery to individual customer establishments.
Lot #3Office Furniture - Standard RangesAwardedPublished value£6,000,000
The supply, delivery and installation of office furniture for direct delivery to individual customer establishments.
Lot #4Breakout FurnitureAwardedPublished value£1,000,000
The supply, delivery and installation of breakout furniture for direct delivery to individual customer establishments.
Lot #5Steel storageAwardedPublished value£800,000
The supply, delivery and installation of steel storage furniture for direct delivery to individual customer establishments.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · National Direct Framework | 60% | 30% | 10% | |
| 2 · Smart Buy Office Furniture | 40% | 60% | — | |
| 3 · Office Furniture - Standard Ranges | 40% | 60% | — | |
| 4 · Breakout Furniture | 40% | 60% | — | |
| 5 · Steel storage | 40% | 60% | — |
- Price carries 30–60 points depending on the lot; most lots put it at 60 points.
- “282_22 - Office Furniture” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 15 Jul 2021, 14:28 BST
- Last source update
- 16 Dec 2021, 11:50 GMT
- Award evaluation window
- 16 Aug 2021 – …
- Authority reference
282_22 (ProContract internal Ref.: DN551210)- FTS notice number
2021/S 000-031376- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02c85fFind a Tender
- Performance terms
The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.
This framework will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.
Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.
Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.
- Review procedure
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal
How it was run
Official notice- Appointment period ends
- 16 Aug 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 16 Aug 2021, 12:00 BST
Timeline
16 Aug 2021 → 1 Apr 2022 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown16 Aug 2021, 12:00 BST
- Bids opened16 Aug 2021, 12:00 BST
- Notice published16 Dec 2021, 11:50 GMT
- Contract starts1 Apr 2022, 00:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete16 Dec 2021, 11:50 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
National Direct Framework
- Signed
- 22 Nov 2021
- Value
- £10,000,000
- Period
- … – 31 Mar 2024
- Status
- active
Smart Buy Office Furniture
- Signed
- 22 Nov 2021
- Value
- £2,600,000
- Period
- … – 31 Mar 2024
- Status
- active
Office Furniture - Standard Ranges
- Signed
- 22 Nov 2021
- Value
- £6,000,000
- Period
- … – 31 Mar 2024
- Status
- active
Breakout Furniture
- Signed
- 22 Nov 2021
- Value
- £1,000,000
- Period
- … – 31 Mar 2024
- Status
- active
Steel storage
- Signed
- 22 Nov 2021
- Value
- £800,000
- Period
- … – 31 Mar 2024
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · National Direct Framework | 21bids · 21 electronic | 19 | — | — |
| 2 · Smart Buy Office Furniture | 21bids · 21 electronic | 19 | — | — |
| 3 · Office Furniture - Standard Ranges | 21bids · 21 electronic | 19 | — | — |
| 4 · Breakout Furniture | 21bids · 21 electronic | 19 | — | — |
| 5 · Steel storage | 21bids · 21 electronic | 19 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The Royal Court of JusticeReview body
Framework contractors & participating bidders
15 commercial parties on the notice- Ace Office Environments LtdFramework contractor
- Bates Office Services LtdFramework contractor
- Combined Office Interiors LtdFramework contractor
- Emergent Crown Contract Office Furnishings LimitedFramework contractor
- Evertaut LimitedFramework contractor
- FMS Interior Services LtdFramework contractor
- Gresham Office Furniture LimitedFramework contractor
- Leicester Office Furnishers LtdFramework contractor
- Lismark Office Products LimitedFramework contractor
- Lismark Office Products LimitedFramework contractor
Show 5 more suppliers
- Millar West LtdFramework contractor
- Office Update LtdFramework contractor
- Portsdown Office LimitedFramework contractor
- Posturite LimitedFramework contractor
- Wagstaff Bros Ltd trading as Wagstaff Interiors GroupFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria