Find a TenderAwarded

Published 14 Jul 2023, 11:54 BST

Official UK procurement notice

361_23 Academic and Calendar Year Diaries, Planners and Associated Products

Framework agreement3 lotsGoodsOpen procedureSME suitable

Sectors: Printed matter and related products (22)Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: UK

Framework ceiling (notional)£816,000total for 3 lots · framework ceiling, not attributable revenue

Submissions closed 14 Aug 2023awarded 2 Oct 2023

Lots 3see the lot list below

Framework period 1 yrends 30 Sept 2024 · extension options published · starts 1 Oct 2023

What is being bought3 lots · detail below

Published requirement description

Framework for the supply of Academic and Calendar Year Diaries, Planners and Associated Products for bulk delivery to the ESPO distribution centre.

CPV: Diaries or personal organisers · Organisers and accessories · Paper stationery and other items · Support for diaries or calendars

How this framework works

From the published notice

Bids received: 4 bids on the busiest of 3 lots · 4 suppliers appointed
Framework period: 1 yr from 1 Oct 2023

Lots and requirements (3)Procurement structure

3 lots · all with a published value · same evaluation weights on every lot

Shared scope across all lots

Applies to lots 1, 2, 3.

Supply of Academic and Calendar Year Diaries, Planners and Associated Products for bulk delivery to the ESPO distribution centre.

Lot #1Calendar Year DiariesAwarded 1 yrPublished value£144,000

Contract period: 1 Oct 2023 – 30 Sept 2024 (1 yr)

Delivery: UK

Extensions: The framework agreement has the option to extend for up to a further 36 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: allowed

22817000 Diaries or personal organisers 30193600 Support for diaries or calendars 30199000 Paper stationery and other items

Lot #2Academic Year DiariesAwarded 1 yrPublished value£576,000

Contract period: 1 Oct 2023 – 30 Sept 2024 (1 yr)

Delivery: UK

Extensions: The framework agreement has the option to extend for up to a further 36 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: allowed

22817000 Diaries or personal organisers 30193600 Support for diaries or calendars 30199000 Paper stationery and other items

Lot #3Calendars and Associated ProductsAwarded 1 yrPublished value£96,000

Contract period: 1 Oct 2023 – 30 Sept 2024 (1 yr)

Delivery: UK

Extensions: The framework agreement has the option to extend for up to a further 36 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: allowed

22817000 Diaries or personal organisers 30193000 Organisers and accessories 30199000 Paper stationery and other items

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 3 lots

Quality: 20%Price: 80%

Published sub-criteria (2)

Non-price method statement questions: 20%
price: 80%

Published award criteria (2)

Non-price method statement questions: 20
Price: 80

What this means for your bid

Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
“361_23 Academic and Calendar Year Diaries, Planners and Associated…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 14 Jul 2023, 11:54 BST
Last source update: 17 Oct 2023, 16:03 BST
Award evaluation window: 14 Aug 2023 – …
Authority reference: 361_23
FTS notice number: 2023/S 000-030642
Classification (CPV): Diaries or personal organisersOrganisers and accessoriesPaper stationery and other itemsSupport for diaries or calendars
Delivery area: UK
Official registry OCID: ocds-h6vhtk-03e1e4 Find a Tender

Contract terms

Performance terms: The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.
This framework will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.
Credit rating checks will be carried out on a regular basis, using a credit rating agency.
Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

Review and risk notes

Review procedure: Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal.

How it was run

Official notice

Run through: East Midlands Tendering

Supplier login requiredLanguage: EN

Access & registration note: Free regional portal

Appointment period ends: 14 Aug 2023, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 14 Aug 2023, 12:01 BST

Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

14 Aug 2023 → 17 Oct 2023 · 4 dates

Admission / appointment period endsperiod end, not a bid countdown
14 Aug 2023, 12:00 BST
Bids opened
14 Aug 2023, 12:01 BST
Contract starts
1 Oct 2023, 00:00 BST
Notice published
17 Oct 2023, 16:03 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
17 Oct 2023, 16:03 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 4admitted to the panel · see the list ↓

Bids received 43 from SMEs · busiest of 3 lots

Contracts signed 3latest 2 Oct 2023

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Lot 1 - Calendar Year Diaries
Signed
2 Oct 2023
Value
£73,835
Period
… – 30 Sept 2024
Status
active
Lot 2 - Academic Year Diaries
Signed
2 Oct 2023
Value
£269,425
Period
… – 30 Sept 2024
Status
active
Lot 3 - Calendars and Associated Products
Signed
2 Oct 2023
Value
£152,740
Period
… – 30 Sept 2024
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Calendar Year Diaries	4bids · 4 electronic	3	—	—
2 · Academic Year Diaries	4bids · 4 electronic	3	—	—
3 · Calendars and Associated Products	4bids · 4 electronic	3	—	—

Contracting authority & participating public bodies

ESPO

Contracting authorityRegional or local authorityLocal Authority Services Barnsdale Way, Grove Park, Enderby, LEICESTER, East Midlands, LE19 1ESContact name, email Published organisation website ↗

Dispute resolution & review bodies

The Royal Court of JusticeReview body LONDON

Framework contractors & participating bidders

4 commercial parties on the notice

Bright Ideas Marketing LimitedFramework contractorGB-COH: 03077300 Ibson House, Eastern Way, Bury St. Edmunds, Suffolk, IP32 7AB, East of England
Collins Debden LimitedFramework contractorGB-COH: 02020029 Alliotts, Friary Court 13-21 High Street, Guildford, Surrey, GU1 3DL, South East
Mimeo LimitedFramework contractorGB-COH: 04122898 Units 1-3 The Ermine Centre, Hurricane Close, Huntingdon, Cambridgeshire, PE29 6XX, East of England
Simply Diaries LimitedFramework contractorGB-COH: 03919165 61 Alexandra Road, Lowestoft, Suffolk, NR32 1PL, East of England

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria

What is being bought3 lots · detail below

How this framework works

Lots and requirements (3)Procurement structure

What it takes to winiHow this buyer will score bids.The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Framework contractors & participating bidders

Official documents & specifications (2)

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).