Official UK procurement notice
900_22 Water Coolers · UK public procurement notice
Authority: ESPO
What is being bought
Published requirement descriptionESPO is seeking to renew its Water Coolers framework.
CPV: Water coolers · Water installations · Water-bottle holders and holsters
How this framework works
From the published notice- Bids received
- 10 bids received · 8 suppliers appointed
- Framework period
- 1 yr 11 mo from 18 Apr 2022
The lotProcurement structure
single lot · no lot value publishedLot #1We intend to establish a multi-supplier framework for the supply of a wide range of…Awarded
We intend to establish a multi-supplier framework for the supply of a wide range of water coolers including associated products and services such as maintenance / sanitisation and consumables such as water bottles and cups.
Tenderers must be able supply, install and maintain both Point of Use (Plumbed in) Water Coolers and Bottled Water Coolers to participate in this Framework.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: 35
- Social Value: 5
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “900_22 Water Coolers” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 25 Jan 2022, 18:27 GMT
- Last source update
- 23 Jun 2022, 10:57 BST
- Award evaluation window
- 21 Mar 2022 – …
- Authority reference
900_22 (ProContract internal Ref. DN592897)- FTS notice number
2022/S 000-017153- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-030f54Find a Tender
- Performance terms
As part of the ongoing contract management process, during the period of the Framework Agreement, ESPO shall monitor the financial stability of the awarded Suppliers by reference to credit ratings agency reports. ESPO shall obtain a credit score for the Supplier on or before the Framework start date as a base score and where a significant change to the credit score is identified over the lifetime of the Framework Agreement, ESPO reserves the right to investigate the reasons for this significant change. Depending on the severity of the changes, it will be at the sole discretion of ESPO to suspend or even permanently remove the Supplier from the Framework Agreement.
- Review procedure
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself. Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders' information only. An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
How it was run
Official notice- Appointment period ends
- 21 Mar 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 21 Mar 2022, 12:00 GMT
Timeline
4 Feb 2022 → 23 Jun 2022 · 5 dates- Next notice expected4 Feb 2022
- Admission / appointment period endsperiod end, not a bid countdown21 Mar 2022, 12:00 GMT
- Bids opened21 Mar 2022, 12:00 GMT
- Contract starts18 Apr 2022, 00:00 BST
- Notice published23 Jun 2022, 10:57 BST
Notice history
4 events · 3 releases on Find a Tender · since 18 Feb 2022- Status changed to active18 Feb 2022, 15:31 GMT
- Procurement method changed18 Feb 2022, 15:31 GMT
- Deadline published: 21 Mar 2022, 12:00 GMT18 Feb 2022, 15:31 GMT
- Status changed to complete23 Jun 2022, 10:57 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
900_22 Water Coolers
- Signed
- 19 Apr 2022
- Value
- £4,000,000
- Period
- … – 31 Mar 2024
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 10bids · 10 electronic | 9 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The Royal Court of JusticeReview body
Framework contractors & participating bidders
8 commercial parties on the notice- BWT UK LtdFramework contractor
- Cooleraid LtdFramework contractor
- Early Bird Vending LtdFramework contractor
- Eden Springs UK LtdFramework contractor
- Refresh Water LimitedFramework contractor
- The Divine Water Co. LtdFramework contractor
- Thirstywork LtdFramework contractor
- Waterlogic GB LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria