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Published 27 Sept 2021, 11:46 BST

Official UK procurement notice

991_22 Supply of Early Years & Curriculum Product Ranges

Official notice

Authority: ESPO

Framework agreement8 lotsGoodsOpen procedureSME suitable
Sectors: Clothing, footwear, luggage articles and accessories (18)Printed matter and related products (22)Office and computing machinery, equipment and supplies except furniture and software packages (30)
+4 moreTransport Equipment & Vehicles (34)Security, fire-fighting, police and defence equipment (35)Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)
 Delivery: UK
Framework ceiling (notional)£24,000,000total for 8 lots · framework ceiling, not attributable revenue
Submissions closed 7 Oct 2021awarded 28 Apr 2022
Lots 8see the lot list below
Framework period 2 yrs 1 moends 31 Mar 2024 · extension options published · starts 1 Mar 2022

What is being bought8 lots · detail below

Published requirement description

Framework for the supply of early learning and curriculum resources for delivery to the ESPO distribution centre, Leicester and for delivery direct to individual customer establishments.

CPV: Advertising stickers and strips · Atlases · Clothing, footwear, luggage articles and accessories · Dictionaries · Dictionaries, maps, music books and other books · Educational equipment · Educational games · Games · Garden furniture · Globes · Gummed or adhesive paper · Inflatable and riding toys · +25 more

How this framework works

From the published notice
Bids received
93 bids on the busiest of 8 lots · 83 suppliers appointed
Framework period
2 yrs 1 mo from 1 Mar 2022

Lots and requirements (8)Procurement structure

8 lots · all with a published value · same evaluation weights on every lot

Every one of these 3 lots carries the same published figure, £400,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Supply of Curriculum Product RangesAwarded 2 yrs 1 moPublished value£10,400,000

Supply of curriculum ranges for delivery to the ESPO distribution centre, Leicester and for delivery direct to individual customer establishments.

Contract period: 1 Mar 2022 – 31 Mar 2024 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 36 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: allowed
22110000 Printed books22114000 Dictionaries, maps, music books and other books22114100 Dictionaries22114200 Atlases22114300 Maps37523000 Puzzles
Lot #2Supply of Early Learning Product RangesAwarded 2 yrs 1 moPublished value£8,800,000

Supply of early learning ranges for delivery to the ESPO distribution centre, Leicester and for delivery direct to individual customer establishments.

Contract period: 1 Mar 2022 – 31 Mar 2024 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 36 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: allowed
37000000 Musical instruments, sport goods, games, toys, handicraft, art materials and accessories37520000 Toys37521000 Toy musical instruments37522000 Wheeled toys37523000 Puzzles37524000 Games
Lot #3Classroom Reward ProductsAwarded 2 yrs 1 moPublished value£800,000

Supply of classroom reward products for delivery to the ESPO distribution centre, Leicester.

Contract period: 1 Mar 2022 – 31 Mar 2024 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 36 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: allowed
22459100 Advertising stickers and strips30192153 Phrase stamps30192800 Self-adhesive labels30199400 Gummed or adhesive paper39162000 Educational equipment39162110 Teaching supplies
Lot #4Early Outdoor Play & Garden FurnitureAwarded 2 yrs 1 moceiling above

Supply of early outdoor play and garden furniture for delivery direct to individual customer establishments.

Contract period: 1 Mar 2022 – 31 Mar 2024 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 36 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: allowed
37535200 Playground equipment39142000 Garden furniture39160000 School furniture39162000 Educational equipment
Lot #5Bikes, Trikes & Ride on VehiclesAwarded 2 yrs 1 moceiling above

Supply of bikes, trikes and ride on vehicles suitable for ages 2-7 years and for delivery direct to individual customer establishments.

Contract period: 1 Mar 2022 – 31 Mar 2024 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 36 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: allowed
34431000 Non-motorised bicycles37522000 Wheeled toys37529200 Riding toys
Lot #6Educational Mini White Board RangesAwarded 2 yrs 1 moPublished value£2,000,000

Supply of educational mini white board ranges and desktop easels, for delivery to the ESPO distribution centre, Leicester.

Contract period: 1 Mar 2022 – 31 Mar 2024 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 36 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: allowed
30195900 Whiteboards and magnetic boards30195910 Whiteboards30195912 Whiteboard easels39162110 Teaching supplies
Lot #7General Supplementary Curriculum ResourcesAwarded 2 yrs 1 moceiling above

Supply of supplementary curriculum resources for delivery to the ESPO distribution centre, Leicester and for delivery direct to individual customer establishments.

Contract period: 1 Mar 2022 – 31 Mar 2024 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 36 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: allowed
22114300 Maps39162000 Educational equipment39162100 Teaching equipment39162110 Teaching supplies39298600 Globes
Lot #8Children's Aprons & Outdoor ClothingAwarded 2 yrs 1 moPublished value£800,000

Supply of children’s aprons and outdoor clothing for delivery to the ESPO distribution centre, Leicester and for delivery direct to individual customer establishments.

Contract period: 1 Mar 2022 – 31 Mar 2024 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 36 months. The total estimated value stated in Section II.1.7 includes the option period.Variant bids: allowed
18000000 Clothing, footwear, luggage articles and accessories18143000 Protective gear18200000 Outerwear18221000 Waterproof clothing35113430 Safety vests35113440 Reflective vests

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 8 lots
Quality: 80%Price: 20%
Published sub-criteria (2)
  • Non-Price: 80%
  • price: 20%
Published award criteria (2)
  • Non-Price: 80
  • Price: 20
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
  • “991_22 Supply of Early Years & Curriculum Product Ranges” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
27 Sept 2021, 11:46 BST
Last source update
31 May 2022, 16:31 BST
Award evaluation window
30 Sept 2021 – …
Authority reference
991_22 (ProContract internal Ref. DN541385)
FTS notice number
2022/S 000-015262
Classification (CPV)
Advertising stickers and stripsAtlasesClothing, footwear, luggage articles and accessoriesDictionariesDictionaries, maps, music books and other booksEducational equipmentEducational gamesGamesGarden furnitureGlobes
+27 moreGummed or adhesive paperInflatable and riding toys
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02db48 Find a Tender
Contract terms
Performance terms

The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.

This framework will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.

Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.

Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

Review and risk notes
Review procedure

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal.

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
7 Oct 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
30 Sept 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

30 Sept 2021 → 31 May 2022 · 4 dates
  1. Bids opened
    30 Sept 2021, 12:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    7 Oct 2021, 12:00 BST
  3. Contract starts
    1 Mar 2022
  4. Notice published
    31 May 2022, 16:31 BST

Notice history

2 events · 3 releases on Find a Tender · since 27 Sept 2021
  1. Deadline moved to 7 Oct 2021, 12:00 BST
    27 Sept 2021, 11:46 BST
    +7 days · was 30 Sept 2021, 12:00 BST
  2. Status changed to complete
    31 May 2022, 16:31 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime Limit for receipt of tenders or requests to participate · IV.2.230 Sept 20217 Oct 2021+7 d
—Bid openingConditions for opening of tenders · IV.2.730 Sept 20217 Oct 2021+7 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 83admitted to the panel · see the list ↓
Bids received 9387 from SMEs · busiest of 8 lots
Contracts signed 8latest 28 Apr 2022

8 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £200,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 - Supply of Curriculum Product Ranges

    Signed
    28 Apr 2022
    Value
    £5,200,000
    Period
    … – 31 Mar 2024
    Status
    active

  • Lot 2 - Supply of Early Learning Product Ranges

    Signed
    28 Apr 2022
    Value
    £4,400,000
    Period
    … – 31 Mar 2024
    Status
    active

  • Lot 3 - Classroom Reward Products

    Signed
    28 Apr 2022
    Value
    £400,000
    Period
    … – 31 Mar 2024
    Status
    active

  • Lot 4 - Early Outdoor Play & Garden Furniture

    Signed
    28 Apr 2022
    Value
    ceiling above
    Period
    … – 31 Mar 2024
    Status
    active

  • Lot 5 - Bikes, Trikes & Ride on Vehicles

    Signed
    28 Apr 2022
    Value
    ceiling above
    Period
    … – 31 Mar 2024
    Status
    active

  • Lot 6 - Educational Mini White Board Ranges

    Signed
    28 Apr 2022
    Value
    £1,000,000
    Period
    … – 31 Mar 2024
    Status
    active

  • Lot 7 - General Supplementary Curriculum Resources

    Signed
    28 Apr 2022
    Value
    ceiling above
    Period
    … – 31 Mar 2024
    Status
    active

  • Lot 8 - Children's Aprons & Outdoor Clothing

    Signed
    28 Apr 2022
    Value
    £400,000
    Period
    … – 31 Mar 2024
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Supply of Curriculum Product Ranges93bids · 93 electronic · 8 from abroad87——
2 · Supply of Early Learning Product Ranges93bids · 93 electronic · 8 from abroad87——
3 · Classroom Reward Products93bids · 93 electronic · 8 from abroad87——
4 · Early Outdoor Play & Garden Furniture93bids · 93 electronic · 8 from abroad87——
5 · Bikes, Trikes & Ride on Vehicles93bids · 93 electronic · 8 from abroad87——
6 · Educational Mini White Board Ranges93bids · 93 electronic · 8 from abroad87——
7 · General Supplementary Curriculum Resources93bids · 93 electronic · 8 from abroad87——
8 · Children's Aprons & Outdoor Clothing93bids · 93 electronic · 8 from abroad87——

Contracting authority & participating public bodies

ESPO

Contracting authorityRegional or local authorityLocal Authority Services Barnsdale Way, Grove Park, Enderby, Leicester, East Midlands, LE19 1ESContact name, email, phone Published organisation website ↗

Framework contractors & participating bidders

87 commercial parties on the notice · 50 awarded

The first 50 of 87 commercial parties (by name); the JSON mirror lists them all.

Show 40 more suppliers

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria